Assistant HR

3 months ago

Cape Town, South Africa SFG ENGINEERING SERVICES (PTY) LTD Full time

**HR Officer / Payroll Assistant Responsibilities**:

- **Recruitment and Selection**:

- **Onboarding and Orientation**:

- Facilitating the onboarding process for new employees, including conducting orientation sessions, explaining company policies and procedures, and assisting with the completion of required paperwork.
- **Employee Relations**:

- Assisting with employee relations issues, grievances, and disciplinary matters in accordance with company policies and relevant labour laws.
- Promoting a positive work environment and addressing employee concerns effectively.
- **Performance Management**:

- Maintaining performance management systems to set performance goals, conduct performance evaluations, provide feedback to employees, and identify areas for improvement or development.
- **Training and Development**:

- Identifying training needs within the organization, coordinating training programs, workshops, and seminars, and facilitating employee development initiatives to enhance skills and competencies.
- MerSETA Submission (WSP & ATR Reports).
- **HR Policies and Procedures**:

- Developing, implementing, and enforcing HR policies, procedures, and guidelines to ensure consistency, fairness, and compliance with labour laws and industry standards.
- **HR Administration**:

- Handling various administrative tasks related to HR functions, such as maintaining employee records and databases, processing employee documentation (e.g., contracts, leave forms), and managing HR-related correspondence (HRIS)
- **Labour Relations (IR)**:

- Staying informed about labour laws, regulations, and industry trends affecting the workplace, and providing advice and guidance to management and employees on labour relations matters.
- **HR Reporting and Analysis**:

- Compiling HR metrics, generating reports, and analysing data related to employee turnover, recruitment, performance, and other HR-related activities to inform decision-making and strategic planning.
- **Employee Engagement and Wellness**:

- Developing initiatives to promote employee engagement, morale, and well-being, such as organizing team-building activities, employee recognition programs, and wellness initiatives.
- **Payroll Processing**:

- Assisting in the accurate and timely processing of payroll for employees, including calculating wages, salaries, deductions, and bonuses.
- **Data Entry and Verification**:

- Entering and verifying employee data, including hours worked, overtime, leave taken, and other relevant information into the payroll system.
- **Tax Compliance**:

- Ensuring compliance with South African tax regulations by accurately calculating and deducting income tax, UIF (Unemployment Insurance Fund), and other statutory deductions from employee salaries.
- **Leave Management**:

- Assisting with the administration of employee leave, including processing leave requests, updating leave balances, and ensuring compliance with company policies and labour laws.
- **Payroll Reconciliation**:

- Assisting in reconciling payroll reports and identifying discrepancies or errors. Collaborating with the finance department to ensure accurate recording and reporting of payroll related transactions.
- **Record Keeping and Documentation**:

- Maintaining accurate and up-to-date payroll records, employee files, and documentation related to payroll processing.
- Ensuring confidentiality and security of payroll information.
- **Responding to Employee Inquiries**:

- Providing support and assistance to employees regarding payroll-related inquiries, discrepancies, and issues.
- Addressing queries in a timely and professional manner.
- **Compliance and Reporting**:

- Assisting in ensuring compliance with relevant labour laws **(MEIBC & BCEA**), regulations, and company policies related to payroll processing and employee compensation.
- Generating payroll reports and assisting with audit preparations as needed.
- **Collaboration with HR and Finance Departments**:

- Collaborating with HR and finance departments to ensure seamless integration of payroll processes with other HR and financial activities.
- Communicating effectively to resolve discrepancies and improve efficiency.

**The role requires**:

- **Diploma / Degree in Human Resources Management**:

- 4-5 years working experience.
- Attention to detail,
- Strong organizational skills
- Ability to maintain confidentiality.
- Additionally, proficiency in **HRIS** (Human Resources Information Systems)
- **Simple Pay**:

- **Eskom Experience**

**Please send an Updated Detailed CV, copy of ID and certificates when applying**

**Job Type**: Permanent

**Salary**: R18 000,00 - R25 000,00 per month

**Education**:

- Diploma (preferred)

**Experience**:

- HR/Payroll: 5 years (required)
- Simple Pay Computer: 4 years (required)
- Eskom: 4 years (required)
- MEIBC & BCEA: 4 years (required)
- Recruitment & Selection: 4 years (required)
- Payroll Reconciliation: 4 years (required)
- Tax Regulations & Compliance:

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