Contracts and Grants Manager

1 week ago

Cape Town, South Africa Zenysis Full time

Zenysis is a global technology startup that builds an integration and advanced analytics software that empowers governments and international organizations to deliver lifesaving health programs in a truly-data driven way.
- We are a diverse team of software engineers, diplomats and public health and development experts, and we are on a mission to transform the capacity of governments and international organizations to respond to the biggest global health challenges of our time.
- Governments in 12 countries across Africa, Asia, and South America currently use our software to deliver lifesaving healthcare to millions of people in need, track pandemic threats, and coordinate responses to large-scale emergencies.
- We are currently funded by USAID, the Global Fund, Gavi, the Bill and Melinda Gates Foundation and PAHO among others. We also have access to venture capital funding and recently landed a $13.3M investment that we are using to build our team and accelerate our growth.
- We are looking for an experienced professional that can help the company build a first-class Contracts and Grants Management function that meets the needs of our growing business and helps the company grow its global footprint.
- At Zenysis, we are proactive about ensuring a healthy work/life balance and invest heavily in learning and personal development. As a global company, diversity, equity, and inclusion are core parts of our values and how we conduct ourselves as a team.

**The role**:

- You will work with teams across the company to design and implement a first-class contract and grants management system that complies with relevant donor policies and processes and which will help the company reach global scale.
- You will support the company’s growth by working with our Business Development leaders to review new business opportunities (e.g. RFPs, RFIs, BAAs etc); liaise with partners to implement teaming agreements; support cost and price analysis; and develop competitive project cost proposals and project budgets.
- You will take the lead in managing day-to-day administration and oversight of the company’s contracts and grants and provide solution-based support to the multi-disciplinary teams implementing Zenysis projects around the world.

You will provide technical assistance and training on contract and grant management to teams across the company. You will work with multidisciplinary teams to continuously improve the way we track project activities and program performance and report progress to our donors.
- You will be able to rigorously review and advise the company on the terms of grants and contracts, as well as compliance-related documentation mandated by funders like USAID, CDC, DOD. In addition, you will provide compliance reviews, mentoring, and support to Zenysis teams on prime and subcontract matters during program implementation.

**Responsibilities**:

- Responsible for managing all legal, financial, and administrative components of grants and contracts through the full award life cycle, ensuring the organization complies with donors’ terms and conditions, and all applicable rules and regulations.
- Serves as the primary awards liaison to internal and external constituencies.
- Supports grant and contract negotiations with primes and donors.
- Coordinates development of program budgets, sub-awards, consultancies and other contractual arrangements and oversees their administration.
- Supports costing and pricing analyses for new business opportunities.
- Supports project teams in submitting requests for contractual approvals (e.g., subaward approvals, approvals for international travel, key personnel, revisions to program descriptions and budgets, disposition instructions, etc).
- Ensures that project staff fully understand financial and administrative processes involved in the project budget cycle by providing leadership, mentoring and staff training.
- Forges and maintains trust and cooperation with partner organizations through regular communication, cooperation, and joint decision-making.
- Leads and coordinates company’s involvement in donor audits.
- Develops grant management and compliance tools such as operational manuals, internal processes, policies, regulations, templates etc to ensure compliance with contractual obligations and regulatory requirements.

**Qualifications**:

- Master’s Degree in business administration, contract management, finance, or a related field.
- 5+ years USAID (and other USG) contracts and grants administration experience, including deep experience with Federal Acquisition Regulations (FAR) and USAID's Acquisition Regulations (AIDAR) and working knowledge of CPFF, T&M, FP, and/or IDIQ contracts.
- International development and/or international public health experience.
- Significant experience reviewing, negotiating and managing USG-funded, foundation, and multilateral development organizations awards.
- Advanced understanding of terms and conditions of funding age

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