Grants Administrator

2 weeks ago

Cape Town, South Africa Recruitmom Full time

**Responsibilities**:
Grants Administration:
With Grant Officer, produce a high-quality proposal review pack for the proposal review meetings.
Produce high-quality minutes and trackers of the proposal review meetings decisions.
Progress Reports
Overseeing reporting requirements, ensuring timely submission of grants reports; tracking and monitoring status of reports; sending report reminders to grantees according to grants policies and procedures.
Ensure internal approvals of all progress reports and any related-payments.
Draft grants close-out letters for grants that are closed in the system and ensure final sign-off thereof.
Grants compliance
Ensure the grants management system and filing is kept up to date according to protocols.
Monitor and track all progress reports for current open grants / consultancies and no cost extensions.
Capture progress report dates on the grants management system.
Notify grantees of reporting due dates, disseminate reports to programmes team and keep the record of reports received up to date.
Financial Management
Support the timeous and accurate payments of all approved grants and consultancies.
Communicate payment schedule internally.
Assist Finance with annual audit preparation and provide information to auditors as required.
Disseminate proof of payments for all grants, consultants, and sponsorships accordingly.
Monitor and track grantee and consultant payments internally.
Capture proof of payments in grants management system.
Knowledge/ Grants Management System
Ensure all folders relating to grants are up to date and in line with knowledge management protocols.
Capture reporting dates in the grants management system.
Capture payment dates and tranches in the grants management system.
Maintaining both up-to-date grant records (currently in two databases, GivingData and Teams) and organised electronic grant files, ensuring clear and consistent information throughout the system.
General:
Coordinating with programme staff on correspondence with grantees as needed.
Providing other grant-related assistance as needed.

RequirementsQualifications and Experience
- Administrative qualification with at least 3 years’ work experience in a similar function, unless the applicant can demonstrate that s/he has developed the necessary competencies through on the job training and work experience

Knowledge
- Administrative and filing
- Systems
- Grants management systems
- Data management

**Skills**:

- Written and verbal communication skills
- Computer literacy, MS Word suite
- Numeracy skills
- Ability to multitask and work under pressure
- Ability to work independently and as part of a team

Behaviours
- Attention to detail
- Customer service orientation
- Integrity
- Teamwork and cooperation

**Job Types**: Full-time, Temporary

**Salary**: R27,000.00 - R30,000.00 per month

**Experience**:

- Grants Admin: 2 years (required)

Ability to Commute:

- Cape Town, Western Cape (required)

Ability to Relocate:

- Cape Town, Western Cape: Relocate before starting work (required)

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