Grants and Project Manager

5 months ago

Cape Town, South Africa Allan and Gill Gray Philanthropy Full time

**Purpose of Role**:
**Programme Overview**:
The Binding Constraints Lab (BCL) is a pioneering programme of work dedicated to enhancing education systems and improving learning outcomes in South Africa. Our mission is to support cross-sector actors in achieving impactful change at scale through innovative approaches, strategic partnerships, and policy advocacy. We work closely with government entities, civil society organisations, business and philanthropic partners to drive sustainable transformation in education. The BCL is a programme of Allan and Gill Gray Philanthropy Africa.

**Role Overview**:
The Grants and Project Manager is responsible for managing grants received by the BCL from donors, and grant investments made with a portion of these funds. Beyond the overarching grant management support, they will oversee substantive project execution and support with events coordination. This multifaceted role requires strong communication, analytical, and project management skills to ensure the success of grant-funded initiatives and internal projects.

**Objectives of Role**:
**Grand and Project Management (Primary)**
- Lead and manage the entire grant life cycle for funds awarded to third parties, from request for proposal to grant closure, including drafting grant, consultancy and service level agreements, preparing payments, tracking milestones, analyzing grantee reporting, and developing and maintaining grantee/ service provider relationships.
- Conduct thorough due diligence including critical analysis of proposals, budgets, work-plans, monitoring and evaluation frameworks, organizational strengths and weaknesses, risk factors, and regulatory requirements.
- Develop, consolidate and analyse project budgets as required.
- Monitor programmatic effectiveness and grantee’s financial management of grant funds through review of periodic reports and grantee site visits.
- Manage project timelines, resources, and budgets to ensure projects are delivered on time, within scope, and within budget.
- Report and escalate issues to management as needed
- Prepare and submit high quality donor reports on behalf of BCL
- Develop strong, professional relationships and partnerships with key external and internal stakeholders including grantees and other funding entities
- Contribute towards developing systems, processes, and frameworks for seamless grant management of the BCL portfolio (funds received and funds disbursed)
- Provide input and data to contribute to the preparation of reports, organizational learning, and other communication materials.

**Event Coordination (Secondary)**:

- Assist with planning, organizing, and executing events, conferences, seminars, workshops, and other company gatherings.
- Coordinate event logistics, including venue selection, audiovisual equipment setup, catering, transportation, and accommodation for attendees and speakers.
- Develop event timelines and work closely with internal teams and external vendors to ensure all aspects of events run smoothly.
- Oversee event registration and handle participant inquiries before and during events.

**Experience and Qualifications**:
**Qualification**:

- Honours degree or equivalent in Project Management, Business Administration, Public Policy, Education, or a related field.

**Experience**:

- At least four years of experience in philanthropic grant-making, preferably in the entrepreneurship and employment sectors.
- Experience developing and managing high-value multi-stakeholder grant investments focusing on systemic change.
- Strong project management skills with a track record of managing projects from inception to completion.
- Excellent English verbal and written communication skills.
- Strong analytical ability with excellent attention to detail.
- Proficient in project management and office software (MS Office).
- Experience using grant management systems.
- Excellent organizational skills with the ability to multitask and prioritize responsibilities effectively.
- Ability to work both independently and collaboratively within a team.
- Exceptional communication and interpersonal skills to collaborate with internal teams, vendors, and external stakeholders.
- High level of proficiency in Microsoft Office Suite and other relevant software.
- A passion for improving education outcomes for all South Africa’s children is a distinct advantage

**Competencies**:

- Analytical thinking and critical thinking
- Excellent communication and interpersonal skills.
- Ability to manage multiple projects and priorities simultaneously.
- Detail-oriented with strong organizational skills.
- Ability to work collaboratively with internal teams and external partners.
- Strong problem-solving skills and ability to adapt to changing circumstances.
- Proactive and able to work independently with mínimal supervision.

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