Administration Officer: Contracts and Budgets

2 months ago


Cape Town, South Africa South African Medical Research Council (MRC) Full time

**Mental Health, Alcohol, Substance Use and Tobacco Research Unit**

**(CAPE TOWN OFFICE)**

The South African Medical Research Council (SAMRC) strives to advance the nation’s health and quality of life and address inequity by conducting and funding relevant and responsive health research, capacity development, innovation, and research translation. The organisation prides itself on six values: pioneering, partnering, excellence, respect, integrity, and citizenship.

**Administration Officer: Contracts and Budgets**

**(Permanent Post)**

The Mental Health, Alcohol, Substance Use and Tobacco Research Unit (MAST RU) is looking for a Administration Officer: Contracts and Budgets to manage all administrative aspects of contractual grants, legal, financial tasks and research compliance activities within the unit.

**Key Responsibility Areas will include the following**:

- Managing the processing of local and international project contracts submitted to the Project Officer in the Contracts & Budgets Office and thereafter to the Legal Office for review and approval, then to the CEO for signing.
- Ensuring that project budgets adhere to the requirements of Contracts & Budgets and that spending is compliant with PMFA requirements.
- Monitoring expenditure on a monthly basis on all baseline and contract projects to ensure that spending does not exceed available funding, and ensuring that funders are invoiced in a timely fashion.
- Preparing spreadsheets for Finances to ensure that contract staff salaries are drawn down from their respective projects on a monthly basis according to the time spent on each project.
- Reporting any deviations to the unit director in terms of problems related to the signing of contracts, overspending on projects, non-payment by funders, failure of projects directors to submit documentation regarding ethical compliance or other research integrity matters in a timely fashion.
- Assist all staff in all MAST RU offices with the procurement system when ordering or purchasing supplies/equipment/consultancy services/sole suppliers and the tendering process for different projects.

**Core Requirements**:

- 3 years Tertiary Qualification, including a National Diploma or Degree, preferably in Business Administration, Project Management, Finance or a related field.
- 3 - 5 years of experience of Administrative and Financial Work In a science / research environment (e.g., Grants Management and Administrative, Financial Support to a research unit).
- Knowledge of research governance and compliance requirements.

**Added Advantage**
- Post-graduate certification or qualification in Project Management, Finance, or Business Administration.
- 5+ Years’ experience in Administration and/or Finance, preferably in a Science Environment (Grants Management and Administrative, Financial Support To A Research Unit)

**Core competencies**:

- Strong organization, management and communication skills.
- Excellent communication and interpersonal abilities.
- Proficiency in financial and contractual management.
- Problem-solving and proactive thinking.
- Knowledge of HR processes and documentation.
- Ability to compile and analyze training and skills reports.
- Strong financial management and budgeting skills.
- Financial analytical skills to monitor and report on spending.
- Ability to develop and implement financial plans.
- Attention to detail and accuracy.
- Knowledge of procurement processes and systems.
- Ability to draft professional correspondence.
- Knowledge of legal documentation and compliance.

A salary in the region of **R 534 050 **cost-to-company will be negotiated in accordance with qualifications and experience.

**Closing date: 29 October 2024**

**PLEASE QUOTE THE REFERENCE NUMBER (R795A) IN ALL COMMUNICATIONS. PLEASE BE ADVISED THAT YOUR SUBMISSION WILL NOT BE CONSIDERED SHOULD YOUR APPLICATION NOT BE ACCOMPANIED BY THE REQUIRED INFORMATION AND DOCUMENTATION.**

This website is optimised for secure, standards compliant web browsers. In order to view and use this website, you should use a web browser other than Internet Explorer.

Options include: The latest version of 'Chrome, Microsoft Edge, Firefox, Opera and Safari'


  • Administrative Officer

    2 months ago


    Cape Town, South Africa Exceed HR and Recruitment Full time

    **Job Overview**: **Date Posted**: Posted 2 days ago- **Location**: Cape Town, Western Cape- **Job Title**: Administrative Officer- **Education Level**: Certificate- **Job Level**: Senior- **Minimum Experience**: 5- 7 Years**Administrative Officer - Observatory, Cape Town.**: **Duties and Responsibilities**: - Statutory Submissions: Oversee and manage all...

  • HR Officer

    7 months ago


    Cape Town, South Africa Lightworkers Solutions Agency Full time

    We are recruiting for an HR Officer on a 6 month contract to fulfill the following responsibilities: - Recruitment of Artisan and Vessel staff - Training and Development, both coordination and facilitation - IR - facilitate disciplinary hearings and provide support for CCMA cases - Provide support during wage negotiations - General Office Administration -...

  • Junior Administrator

    6 months ago


    Cape Town, South Africa Approach Administration Full time

    We are based in Southern Suburbs (Westlake Business Park) and looking for an administrator to join our team. Experience can be an advantage but the right person that trainable and keen to learn is more important. Approach Administration is an administrative office that assists financial planners. We are a close and smallish team of 9 people - minimum 1-2...

  • Office Administrator

    6 months ago


    Cape Town, South Africa NXgen Consulting (On behalf of Newfil Consultancy) Full time

    Newfil Consultancy provides unmatched individualised customer service to businesses requiring ISO implementation and training. We are a full-scale ISO auditing, training, and consulting service company. We offer a personalised, alternate approach to the world of ISO compliance. Our vastly experienced consultants take an individualised approach to cater to...


  • Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The Contracts Administrator is responsible for the commercial management and administration of Subcontracts in accordance with corporate policies, procedures and specific contract and project requirements. The Contracts Administrator supports the Project Manager with the management of any Principal Contract/Employer contract related...

  • Contracts Officer

    6 months ago


    Cape Town, South Africa Sanlam Full time

    **What will you do?** **Santam’s Group Sourcing: Procurement** team has a position available for a **Contracts Officer** based in **Tygervalley, Cape Town.** The role is responsible for implementing and maintaining procurement, service and supply contracts in line with the requirements of the relevant commodity objectives with the emphasis on contract...


  • Cape Town, South Africa Nathan & Nathan HR Full time

    Job Title:HR & Administration Officer Location: South Africa Experience Required: 3-5 Years Job Summary: Key Responsibilities: 1. Human Resources Management: - Oversee recruitment, onboarding, and offboarding processes. - Manage employee records, payroll, leave, and attendance tracking. - Ensure compliance with local labor laws and regulations. - Conduct...

  • Contracts Officer

    6 months ago


    Cape Town, South Africa Sanlam Full time

    What will you do? Santam’s Group Sourcing: Procurement team has a position available for a Contracts Officer based in Tygervalley, Cape Town. The role is responsible for implementing and maintaining procurement, service and supply contracts in line with the requirements of the relevant commodity objectives with the emphasis on contract...


  • Cape Town, Western Cape, South Africa Western Cape Government Full time

    Job Title: Senior Administrative Officer: HS Contract AdministrationDescription:The Western Cape Government seeks a suitably qualified and competent individual to oversee the administration of subsidy programmes, ensuring effective liaison services are provided to various stakeholders.Key Responsibilities:Supervise the provision of subsidy beneficiary...

  • Office Administrator

    6 months ago


    Cape Town, South Africa Affirmative Portfolios Full time

    **Admin and Office Management** **Cape Town - Western Cape** ***: **Office Administrator** **Cape Town** **R16 852.75 per month** **Contract position** **Requirements**: - Grade 12 (Matric) - Minimum 1 years’ experience in Executive Support and office administration function - Good admin and organizing skills - Good interpersonal and communication...

  • Office Administrator

    2 months ago


    Cape Town, South Africa African Arete Full time

    We are seeking an Office Administrator for our client site in Cape Town. Requirements - Grade 12 Bachelor’s degree in Human Resources or Business Administration or related field required. A minimum of three years experience in a similar role The role provides administrative support to the Head as follows: - Schedule and manage meetings and other...


  • Cape Town, Western Cape, South Africa Sibisi and Associates Ltd Full time

    Job Description:Sibisi and Associates Ltd is seeking a highly skilled Contract Administrator to join our team. As a key member of our organization, you will be responsible for managing, reviewing, and negotiating contracts to ensure compliance with company policies and legal requirements.Responsibilities:Draft, review, and negotiate a wide range of contracts...


  • Cape Town, South Africa Western Cape Government Full time

    **Job Purpose**: The Department of Infrastructure, Western Cape Government has an opportunity for a suitably qualified and competent individual to supervise the provision of subsidy beneficiary administration in all subsidy related programmes and rendering an effective liaison service to various role players. **Minimum Requirements**: An appropriate 3-year...

  • Office Administrator

    7 months ago


    Cape Town, South Africa Parvana Strategic Sourcing Full time

    **Client Details**: Our client is a forward-thinking property development brand that aims to highlight the joys of urban living. Founded on the principles of design excellence, sustainability, and community enrichment, their developments boast beautiful and intuitively designed apartments situated in thriving neighbourhoods. Joining this dynamic company will...

  • Professional Officer

    2 weeks ago


    Cape Town, South Africa City of Cape Town Full time

    ELIGIBILITY CLOSING DATE 27.12.2024 REFERENCE NUMBER FIN 124/24 Ext SALARY **Basic salary**: R499 822.00 p.a DEPARTMENT Budgets DIRECTORATE FINANCE Professional Officer - Capital Budgets **Requirements**: - B.Com degree, relevant financial qualification - 2 to 5 years’ experience preferably in a budget analytical environment - Self-motivated and...

  • Office Administrator

    6 months ago


    Cape Town, South Africa Parvana Strategic Sourcing Full time

    Job listing Job details Job Information Industry - IT ServicesJob ID - J104391City - Cape TownProvince - Western CapeCountry - South AfricaPostal Code - 8005**Client Details**: - Our client is a forward-thinking property development brand that aims to highlight the joys of urban living. Founded on the principles of design excellence, sustainability, and...


  • Cape Town, South Africa Scatec Full time

    Overview: Want to join an innovative player in renewable energy that is rapidly growing in Africa? Since it was established in 2019 as part of renewable energy frontrunner, Release by Scatec has been developing and deploying a unique, flexible leasing solution of pre-assembled and modular solar and battery equipment for the mining and utilities market....


  • Cape Town, South Africa Scatec Full time

    Overview: Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global...


  • Cape Town, South Africa Expat Explore Travel Ltd Full time

    **General Job Description**: The mission of the Contracts Administrator is to provide a full administrative support function to the Contracts Managers within the Procurement Process. **Key Duties & Responsibilities**: Ø Capturing the data from the terms and conditions of the contracts into our system. Ø Reviewing the information to ensure that is 100%...

  • Office Administrator

    3 months ago


    Cape Town, South Africa Business in Parow Industria Full time

    The role of the Office Administrator is to perform all administrative supporting functions to all members of the organisation. The Office Administrator will report directly to the technical manager and function as an active member of the technical department. This role involves direct contact with the customer which will be their experience of the company...