Executive Personal Assistant

2 weeks ago


Sandton, South Africa Growthpoint Properties Full time

Job purpose

To provide diary and travel management for the Group Chief Executive Officer and support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time.

Duties and responsibilities
- Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and 2 other executives.
- Assist the Group Financial Director and manage output, workflow and office deadlines
- To support the CEO both administratively and with personal requests/errands
- Co-ordinate multiple internal and external meetings with ease and efficiency
- Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as:

- Develop and maintain Excel spreadsheets and filing systems
- Compiling relevant information for creation of presentations
- Prepare agendas as directed and draft minutes of meetings
- Compile, collate and disseminate board and management packs
- Screen calls and answer queries where possible or re-direct to relevant person within the business
- Draft, type and dispatch the Group Chief Executive Officer’s correspondence as directed
- Undertake any other duties as requested by the Chief Executive Officer - SA
- Deal with main board of directors and directors of group companies
- General understanding of the listed environment
- To project a professional, efficient, and courteous image and work ethic

Experience
- 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience

**Qualifications**:

- Minimum Matric
- Relevant Secretarial Certificate/Diploma
- BA degree would be advantageous

Competencies and Skills
- Advanced computer literacy - proficient in Word (essential), Excel (essential) and PowerPoint (essential)
- Accurate speed typing skills
- Minute taking, shorthand - preferable
- Problem solving and sound judgment
- Ability to organise and prioritise
- Utmost attention to detail
- Strong interpersonal communication skills - an ability to interact with people at all levels
- High emotional intelligence
- Capable of working in a pressurized environment - able to occasionally work unsociable hours and with an increased workload
- Ability to multitask
- Good business sense and able to pick up concepts quickly
- Strong sense of discretion (ethical approach and commitment towards confidentiality)
- Takes own initiative and is proactive
- Broader understanding of the investor/broker community (desirable)

Working conditions

This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.



  • Sandton, South Africa Edge Executive Search Full time

    Executive Personal Assistant - 2023-06-27 - 2023-07-27 - Permanent - JHB003289 - ADMIN, OFFICE AND SUPPORT- Gauteng, Sandton - Executive Personal Assistant - We have an opportunity for an Executive Personal Assistant with one of our clients in the mining industry. **Requirements**: - Matric plus an associated tertiary qualification; - Strong work ethic -...


  • Sandton, South Africa HunterGatherer consulting Full time

    We are looking for an Experience Personal Assistant who can handle pressure! **Duties**: Job Specs for Personal Assistant **Must be single with no dependents.** **Must have own vehicle** Must be able to travel with the company, work longer hours as normal, and work during December month. In your role as a Personal Assistant, your duties and...


  • Sandton, South Africa Hedz Recruitment Solutions Full time

    Our client a Well Established Organisation in the mining sector is seeking the services of an Executive PA for the Sandton, Johannesburg Area. Salary Range: R28 000 - R35 000 monthly **Min Requirements** - Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role - PA...

  • Personal Assistant

    6 days ago


    Sandton, South Africa Imizizi Full time

    Are you an out-of-the box thinker with outstanding multi-tasking abilities? Are you an initiator who has exceptional integrity and ethics? If you answered an emphatic yes! yes! yes! to all these questions, then read on... perhaps we can make your Executive Assistant dreams come true.Effective Diary ManagementManage the diary of the DirectorSchedule meetings...

  • Personal Assistant

    6 days ago


    Sandton, South Africa Imizizi Full time

    Effective Diary ManagementManage the diary of the DirectorSchedule meetings as requestedArranging logistics of meetingsSchedule and coordinate appointments, meetings, and events both social and businessAssist in prioritizing tasks and managing the Director's schedule effectivelyHelp with daily time management Assist in prioritizing tasks and managing the...

  • Personal Assistant

    6 days ago


    Sandton, South Africa Imizizi Full time

    Effective Diary Management Manage the diary of the Director Schedule meetings as requested Arranging logistics of meetings Schedule and coordinate appointments, meetings, and events both social and business Assist in prioritizing tasks and managing the Director's schedule effectively Help with daily time management Assist in prioritizing tasks and...

  • Personal Assistant

    6 days ago


    Sandton, South Africa Adzuna ZA B C2 Full time

    Effective Diary ManagementManage the diary of the DirectorSchedule meetings as requestedArranging logistics of meetingsSchedule and coordinate appointments, meetings, and events both social and businessAssist in prioritizing tasks and managing the Director's schedule effectivelyHelp with daily time management Assist in prioritizing tasks and managing the...

  • Personal Assistant

    5 days ago


    Sandton, South Africa THE CAREER CATALYSTS Full time

    Purposes of job function: The personal assistant is responsible for performing secretarial work as well as providing senior management with day-to-day administrative support. The Personal Assistant will be responsible for answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. Key Activities: - Reporting...

  • Executive Assistant

    4 days ago


    Sandton, South Africa Blue Label Telecoms Full time

    **JOB PURPOSE** **RESPONSIBILITIES** **Daily Duties** - Responsible for organizing of internal and external meetings on behalf of the executives, ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, agenda and catering etc - Draft, proofread, and manage correspondence from all Executives - Take minutes during the...

  • Personal Assistant

    7 days ago


    Sandton, South Africa HunterGatherer consulting Full time

    Our Client is looking for a Personal Assistant with experience in Hospitality In your role as an **Admin Assistant **your duties and responsibilities are recorded as follows: Liaise with suppliers, clients where required Itinerary travel planning when requested Diary Management where requested Taking minutes of meetings Assist Personal Assistant with...

  • Personal Assistant

    2 weeks ago


    Sandton, South Africa Afribiz Invest Full time

    We are seeking a responsible and mature Personal Assistant to provide personalized secretarial and administrative support to our esteemed team. The ideal candidate must be 35 years or older and possess a strong commitment to professionalism and discretion.Responsibilities•Act as the point of contact between the manager and internal/ external...

  • Personal Assistant

    1 week ago


    Sandton, South Africa Afribiz Invest Full time

    We are seeking a responsible and mature Personal Assistant to provide personalized secretarial and administrative support to our esteemed team. The ideal candidate must be 35 years or older and possess a strong commitment to professionalism and discretion. Responsibilities • Act as the point of contact between the manager and internal/ external...

  • Executive Assistant

    5 days ago


    Sandton, South Africa Kontak Recruitment SA Full time

    Sandton, Gauteng - Administrative **Executive Assistant (JB3192)** Area: Sandton **Salary**: R20 000.00 to R25 000.00 a month Duration: Permanent Vacancy Close Date: 20 June 2023 Our client, a multi-national company, is a diversified investment and holdings group with interests in multiple industries, including renewable energy, real estate, finance,...


  • Sandton, South Africa Discovery Ltd. Full time

    **Business Unit**:Discovery Connect**Function**:Personal Assistant/Secretary**Date**:15 Nov 2023- Discovery Connect Executive Professional Assistant **About Discovery** - Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core...

  • Personal Assistant

    5 days ago


    Sandton, South Africa Dante Personnel Full time

    Gauteng, Sandton - R15 000 - R20 000 Our client in the Engineering industry is looking for a Personal Assistant to the Managing Director to join their team **Minimum requirements**: - Grade 12 - Diploma in Personal Assistance or any relevant qualification - Minimum 5 - 10 years’ experience in similar role - Must have be bilingual in English and local...

  • Personal Assistant

    4 days ago


    Sandton, South Africa Dante Personnel Full time

    Gauteng, Sandton - R20 000 - R25 000 Our client in the Engineering industry is looking for a Personal Assistant to the Managing Director to join their team **Minimum requirements**: - Grade 12 - Diploma in Personal Assistance or any relevant qualification - Minimum 8 - 10 years’ experience in similar role - Must have be bilingual in English and local...

  • Executive Assistant

    5 days ago


    Sandton, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...

  • Executive Assistant

    4 days ago


    Sandton, South Africa Bluespec Holdings Full time

    **Job Functions**: **1.** **Provide a comprehensive Executive PA service to CEO.** - Manage executive diary. - Manage corporate credit card : purchases, functions, staff welfare, day to day office requirements. - Book and manage all local and international travel arrangements. - Arrange executive and clients’ meetings. - Research for and prepare meeting...


  • Sandton, South Africa GCI Group Full time

    The incumbent will be a delegation point for certain functions such as decision making on behalf of CEO/COO in administrative matters or conduction data analysis or financial modelling. The role will also entail the: - Preparation for Presentations. - Assisting the CEO in personal matters. - Ensuring that minutes of all meetings, board meetings and the...


  • Sandton, South Africa HunterGatherer consulting Full time

    Job description Our Client is looking for a Personal Assistant with experience in interior decorating and architecture **Must have your own vehicle and license** In your role as a Personal Assistant for our Sandton-based client, your duties and responsibilities are recorded as follows: - Render any administrative task Liaise with suppliers, and clients...