Executive Personal Assistant to Fm
2 weeks ago
Our client a Well Established Organisation in the mining sector is seeking the services of an Executive PA for the Sandton, Johannesburg Area.
Salary Range: R28 000 - R35 000 monthly
**Min Requirements**
- Matric with PA/ Secretarial/ Office Admin Diploma or qualifications in a relevant discipline and significant recent experience in a similar role
- PA experience at Senior Manager/Director level +/- 10 years
- Experience in Finance administration / Accounting will be advantageous.
- Compile spreadsheets for the FM and identify discrepancies to bring to FM's attention.
- Demonstrable experience of working with senior management within a fast moving business environment
- Excellent secretarial skills, including fast, accurate minute taking and typing and excellent IT skills including MS Word and Excel.
- Effective communication, interpersonal and organisational skills
- Experience of managing a complex and changing diary with attention to detail and the ability to work speedily and accurately
- The ability to exercise independent judgment and use initiative to make sound decisions and resolve issues.
- A proactive attitude with the ability to forward plan and think outside the box.
**Responsibilities**
- You will be a polished professional, articulate and will really understand the true meaning of providing exceptional executive assistant support at a senior level
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- Creating processes and procedures to ensure that the day to day running of the department is efficient and effective whilst constantly reviewing these processes and improving.
- Diary management including rescheduling and booking meetings, travel booking, venue and catering booking, conference registration and booking, minute taking and briefing management extensively on these.
- Filing documents, reference materials etc in a logical manner and ensuring this is kept up-to-date, accurate and confidentially stored both hard and soft copy; maintaining accurate and up-to-date archiving and Outlook contacts; quick and accurate retrieval of the same.
- Monitoring, receiving, sorting, logging, distributing and sending soft and hard copy mail.
- Arranging and coordinating meetings and other functions or events; attending meetings as necessary, taking minutes where required; transcribing and distributing minutes as appropriate.
- Welcoming guests and other visitors; managing any waiting period so that visitors are comfortable; interacting professionally with external clients and acting as a brand ambassador at all times.
- Processing invoices, purchase orders and expenses for the FM.
- Build and maintain strong and effective relationships with external and internal staff in a professional and confidential manner.
**Critical Competencies**
- Communication: written and verbal
- Accounting/ Finance skills and understanding
- Planning and organising
- Managing workload
- Administration experience
- Excellent Computer literacy (MS Office, Excel)
- Confidentiality
- Professional image
- Innovative and Proactive
- Energetic and fast paced
- Ability to work under pressure
**Job Types**: Full-time, Permanent
**Salary**: R28,000.00 - R35,000.00 per month
**Experience**:
- Personal Assistant At Executive level: 5 years (required)
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