Personal Assistant

2 weeks ago


Montague Gardens, South Africa Solar MD Full time

We’re looking for a hard-working individual to join us at Solar MD as a Personal Assistant to the Operations Manager. As a new and exciting venture, we want a dynamic individual who is motivated, enthusiastic, and reliable.

The Personal Assistant ensures the proper flow of office procedures and supports the Operations Manager by carrying out common office duties.

**Personal Assistant Requirements**:

- High Level of Organization
- Strong Time Management Skills
- Attention to Details
- Great work ethic, ability to perform under pressure and multi-task

**Personal Assistant Responsibilities**:

- Arranges meetings by scheduling appropriate meeting times, and planning refreshments
- Answers phone calls and transfers them as necessary
- Drafts, formats, and prints relevant documents
- Interacts with directors and carries out their requests
- Creates agendas and takes meeting notes
- Assists in purchase orders and invoicing
- Manages outgoing post and records data on special deliveries
- Photocopies and files appropriate documents as needed
- Ad hoc purchases for goods requested by Management
- Ad hoc duties

**We Can’t Live Without**:

- Organization - you will work with a number of different types of documents, you must be well-organized and have the ability to can locate specific files and information very quickly.
- Multi-tasking - you must be able juggle many daily tasks and responsibilities, the ability to multi-task and work on several projects at once is essential.
- Communication skills - you must be able to communicate clearly with clients and all office staff, and relay information in a way that others can easily understand.
- Prior Office Management Experience
- Strong Attention to Detail
- Ability to Work Without Supervision
- Excellent Time Management Skills
- Technical Savvy, Including Proficiency With Microsoft Office Programs
- Strong Prioritisation and Organisation Skills
- Ability to Handle Confidential Information
- Strong Record Keeping Skills
- Ability to Multitask

**Job Types**: Full-time, Temporary
Contract length: 3 months

Application Question(s):

- Do you live within 20km of Montague Gardens?

**Experience**:

- Administrative office procedures, practices and equipment: 2 years (required)


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