Admin Assistant
2 weeks ago
**PURPOSE OF POSITION**
- The purpose of this position is to process documents and capture data on a daily basis on an accounting package in an admin environment. To answer the phone and relay messages to the sales manager and area reps._
- Reporting to the Sales Manager in regard to branch issues and Group Financial Manager in regard to accounting and financial issues_
**KEY TASKS**
1. Daily processing of customer invoices.
2. Daily processing of supplier invoices.
3. Reconciliation of cash book.
4. Weekly processing of petty cash.
5. Monthly reconciliation of creditors.
6. Capturing of payments on Standard Bank CATS system.
7. Follow up outstanding payments from customers.
8. Check delivery books weekly
9. Assist with following up on quotations when required
10. Assist with following up on order numbers
11. Assist with stock take
**Core Competencies**
1. Pastel or Xero accounting
2. Basic Excel knowledge.
3. Basic Word knowledge
4. Answering small switchboard.
5. Basic problem solving.
6. Perform well as part of a team
**Personal Characteristics**
1. Aligning to Procedures
2. Time management
3. Adhering to standards
4. Diplomacy and co-operation
5. Team participation
**Key Performance Areas**
Meet daily invoicing and administrative requirements
Following up on outstanding customers
Report back to Group Financial Manager on outstanding customers
Meet weekly administrative requirements
Meet monthly administrative requirements
Ad-hoc branch administrative requirements
**Job Types**: Full-time, Permanent
**Salary**: R5,000.00 - R7,000.00 per month
**Education**:
- High School (matric) (preferred)
**Experience**:
- Administrative office procedures, practices and equipment: 2 years (preferred)
Application Deadline: 2023/07/01
Expected Start Date: 2023/07/01
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