Facilities and Administration Officer

2 weeks ago

Johannesburg, South Africa IFC Systems Corporation Full time

**Facilities and Administration Officer**

**Job #**:

- req27659**Organization**:

- IFC**Sector**:

- Facilities Management**Grade**:

- GF**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Johannesburg,South Africa**Required Language(s)**:

- English**Preferred Language(s)**:
**Closing Date**:

- 6/6/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

IFC is headquartered in Washington DC and has 108 Country Offices globally across six continents, totaling approximately 2.3 million gross square feet (>1.3 million gross square feet in Washington and >1.0 million gross square feet outside the United States). These facilities are a mix of owned and leased real estate.

IFC’s Real Estate and Facilities Management (CBARE) is part of IFC's Budget & Administration Department (CBA) and is responsible for IFC’s corporate real estate, project management, facilities management real estate capital budgeting and corporate sustainability.

CBARE strives to form value-added partnerships with internal clients to support them through real estate and facilities management related activities while ensuring that these activities are fully aligned with IFC’s corporate objectives and creating efficiencies.

CBARE is seeking a Facilities & Administration Officer (Regional Real Estate Co-ordinator) for the Africa (CAF) region. The role supports the region’s real estate function and supervises country offices real estate management. The reporting line will be to the IFC Real Estate & Facilities Manager.

The location and recruitment type of this position will be in Johannesburg, South Africa. Some travel within the region may be required.

**Role & Responsibilities include**:

- Coordinate team for the delivery of CAF Real Estate Portfolio Management Services strategy execution and ongoing management of IFC’s Regional Real Estate Footprint.
- Collaborate on project development and planning, independently delivering smaller projects or under direction of a specialized Project Manager for larger, more complex projects. Project Management Services include oversight of project planning and evaluation, budgeting and cost estimation, scope development and implementation that includes Real Estate Expansions, Relocations, Consolidations, and Reconfigurations,
- Monitor ongoing Real Estate Operations & Facilities Management with regional oversight that includes facilities maintenance and operations, design and construction, space allocation and management, capital improvement and all property related administrative services across IFC’s regional facilities to ensure that the portfolio operates in a safe, healthy, secure, sustainable, efficient, and cost-effective manner
- Act as an advisor to Country Offices in the region in Corporate Real Estate, related administrative functions, project management and facilities/property management related initiatives.
- Maintain strong, regular communications with IFC internal clients, stakeholders and vendors including but not limited to IFC Country Managers & Regional Directors, budget colleagues, procurement colleagues, IT Leads, security specialist, real estate brokers, landlords, general contractors, furniture providers, etc.
- Provide inputs and support to the ongoing review, revision, development, and implementation of the Regional Real Estate, Facilities Management, Workplace Environment Planning, Standards, Policies, and Processes to ensure regional considerations are included.
- Monitor and promote the quality Assessment & Compliance
- Coordinate with Regional Finance Controller to monitor the facilities expenses in line with central standards and policies and other corporate expectations.
- Ensure quality and relevance of metrics driven data gathering and maintenance of data for business decision analysis for all appropriate aspects of real estate, facilities management, and regular reporting.

**Selection Criteria**
- Master’s degree and 7+ years of relevant experience in international corporate real estate, project management and Facilities Management experience.
- Proven real estate and project management experience related to acquisition, leasing, building operations, architecture, mechanical and electrical engineering
- Project and financial management experience, procurement experience related to building operations, architecture/engineering to manage and direct the team.
- Sound knowledge and understanding of project management
- Diligence and attention to details.
- Advanced problem solving, analytical skills.
- Effective communication skills with the ability to prepare, present and discuss findings in written or oral form.
- Ability to manage multiple, concurrent tasks with tight deadlines.
- Good interpersonal, teamwork and communication skills.
- Fluency in the English language.

World Bank Group Core Competencies
- The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability

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