Facility Coordinator, Office Support

2 weeks ago

Johannesburg, Gauteng, South Africa Alfa Laval Full time

Finance Shared Service in the South Africa is looking for an exceptional Facilities Co -Ordinator to be based in our office in Isando, Kempton Park.


Most tasks and responsibilities will require your dedicated contribution as part of a team, but individual initiative will be encouraged.

Responsibilities in collaboration with Regional Facilities Manager will include but not limited to:
Facilities Management

  • Responsible for indirect procurement for the office e.g., hotels, rental cars, travel arrangement etc.
  • Conduct regular internal checks, physical verifications & facility walks to validate implementation of systems & processes.
  • Assist in management of facilities' related contractors and service providers.
  • Ensure compliance to terms of service level agreement related to facilities service providers e.g., Maintenance, Cleaning, building lease etc.
  • Order, control and maintain office supplies such as stationery, consumables and maintain monthly usage reconciliations.
  • Support and ensure compliance with safety, health environment and community legislation and policies in liaison with the HSEQ Coordinator.
  • Facilitate and conduct regular building audits to ensure compliance with legal, safety, health, and environmental standards.
  • Contribute to the management of office equipment, the neat arrangement of documents, the storage and distribution of office supplies.
  • Assist with coordinating welfare activities, event planning, gifts.
Office Administration

Managing Incoming calls:

answer and route incoming phone calls to the appropriate departments or personnel, providing accurate information as needed or taking messages when necessary.


  • Welcome visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department, or employee.
  • Assist with arranging meeting rooms, organizing, and distributing mail, receiving, and sending courier packages, company communications, etc.
Ad Hoc

  • Assist with budget and forecasting on costs related to facilities.
  • Liaise with Manager to oversee, monitor and ensure costs are contained within budgets.
  • Work hand in hand with IT in managing office access control in line with company policies and procedures.
  • Contribute to local & regional sustainability projects in line with Alfa Laval strategic goals.
Behavioral competencies

  • Possess high level of integrity.
  • Be thorough and pay attention to detail.
  • Experience and knowledge of MS Office tools.
  • Experience in handling switchboard.
  • Have outstanding communication and interpersonal abilities.
  • Be able to work independently.
  • Be flexible and open to change.
  • Have excellent writing and verbal communication skills.
Qualification & Experience

  • National diploma or above in office administration, facilities, or administration related qualifications
  • Experience in multinational company is an added advantage.
  • Proven experiences as a facilities Co Ordinator, office administrator, office assistant or relevant role.
Why should you apply?

  • An exciting place to build your career having opportunity to expand your global network, inside and outside of Alfa Laval, with different nationalities.
  • Excellent learning opportunity to work with our global leaders.
  • We offer you an interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers.

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