Facility Coordinator, Office Support

7 months ago


Johannesburg, South Africa Alfa Laval Full time

Finance Shared Service in the South Africa is looking for an exceptional Facilities Co -Ordinator to be based in our office in Isando, Kempton Park.

Most tasks and responsibilities will require your dedicated contribution as part of a team, but individual initiative will be encouraged.

Responsibilities in collaboration with Regional Facilities Manager will include but not limited to:
Facilities Management

1. Responsible for indirect procurement for the office e.g., hotels, rental cars, travel arrangement etc.

2. Conduct regular internal checks, physical verifications & facility walks to validate implementation of systems & processes.

3. Assist in management of facilities’ related contractors and service providers.

4. Ensure compliance to terms of service level agreement related to facilities service providers e.g., Maintenance, Cleaning, building lease etc.

5. Order, control and maintain office supplies such as stationery, consumables and maintain monthly usage reconciliations.

6. Support and ensure compliance with safety, health environment and community legislation and policies in liaison with the HSEQ Coordinator.

7. Facilitate and conduct regular building audits to ensure compliance with legal, safety, health, and environmental standards.

8. Contribute to the management of office equipment, the neat arrangement of documents, the storage and distribution of office supplies.

9. Assist with coordinating welfare activities, event planning, gifts.

Office Administration

10. Managing Incoming calls: answer and route incoming phone calls to the appropriate departments or personnel, providing accurate information as needed or taking messages when necessary.

11. Welcome visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department, or employee.

14. Assist with arranging meeting rooms, organizing, and distributing mail, receiving, and sending courier packages, company communications, etc.

Ad Hoc

15. Assist with budget and forecasting on costs related to facilities.

16. Liaise with Manager to oversee, monitor and ensure costs are contained within budgets.

17. Work hand in hand with IT in managing office access control in line with company policies and procedures.

18. Contribute to local & regional sustainability projects in line with Alfa Laval strategic goals.

Behavioral competencies

1. Possess high level of integrity.

2. Be thorough and pay attention to detail.

3. Experience and knowledge of MS Office tools.

4. Experience in handling switchboard.

5. Have outstanding communication and interpersonal abilities.

6. Be able to work independently.

7. Be flexible and open to change.

8. Have excellent writing and verbal communication skills.

Qualification & Experience

1. National diploma or above in office administration, facilities, or administration related qualifications

2. Experience in multinational company is an added advantage.

3. Proven experiences as a facilities Co Ordinator, office administrator, office assistant or relevant role.

Why should you apply?
- An exciting place to build your career having opportunity to expand your global network, inside and outside of Alfa Laval, with different nationalities.
- Excellent learning opportunity to work with our global leaders.
- We offer you an interesting and challenging position in an international, open, and friendly environment where we help each other to develop and create value for our customers.


  • Facility Coordinator

    7 months ago


    Johannesburg, South Africa CBRE Excellerate Full time

    **JOB PURPOSE**: The **Facility Coordinator **is responsible for conducting day to day administrative and operational facilities management services and supporting the management team and the colleagues as well as relevant organisations, departments. **KEY ACCOUNTABILITIES** - Carries out Facilities/workplaces related tasks to ensure the operational...

  • Facilities Coordinator

    6 months ago


    Johannesburg, South Africa Pragma Full time

    **Job Advert Summary**: At Pragma we provide the opportunity for individuals to enjoy their working lives as much as their home lives. We foster a team environment in which each individual is recognised, valued and developed to support our company strategy.We encourage people with disabilities and from diverse backgrounds to apply. As the Facilities...


  • Johannesburg, South Africa Goethe-Institut South Africa Full time

    The Goethe-Institut Johannesburg is looking for a Facility and Maintenance Coordinator on a 50% basis, working in the Goethe-Institut Johannesburg office from 1st of December 2024. The contract is for 20 hours a week and limited to a 2-year contract with a salary based on the applicable remuneration scheme of the Goethe-Institut South Africa. **KEY...

  • Facilities Coordinator

    4 months ago


    Johannesburg, South Africa CBRE Excellerate Full time

    **Who we are** We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilities management, advisory & transaction services, project management. We support predominantly corporate clients who buy services on...


  • Johannesburg, Gauteng, South Africa Flair TM Full time

    Job SummaryWe are seeking a highly organized and skilled Facilities Operations Coordinator to join our team at Flair TM. As a key member of our facilities management team, you will be responsible for coordinating and scheduling maintenance activities across all properties and facilities.Key ResponsibilitiesCoordinate and schedule maintenance activities...

  • Office Manager

    7 months ago


    Johannesburg, South Africa Afrihost Home Connect Full time

    **Overview**: The Office Manager is instrumental in ensuring the cleanliness, safety, and efficient operation of the office environment. This position focuses on managing facilities, fostering a positive workspace, and providing support to various departments within the organization. **Roles and Responsibilities**: - ** Cleaning and Maintenance**: -...


  • Johannesburg, South Africa Cepheid Full time

    **Office Management**: - Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports. - Oversee and maintain office equipment for uninterrupted function, identify needs and acquire suppliers. - Manage vendor relationships and coordinate food deliveries when requested. -...

  • Sheq Officer

    3 months ago


    Johannesburg, South Africa SANDM Professional Recruiters Full time

    Our client based in Midrand is looking for a SHEQ Officer/Facilities Manager **Requirements**: Experience in ICT and Manufacturing Industries. SHEQ Officer would need relevant H&S certifications / training and experience as well as a full understanding of ISO9001. SHEQ Officer will be responsible for SHE at the Midrand Building. ISO requirements would be...

  • Facilities Coordinator

    7 months ago


    Johannesburg, South Africa Oxyon People Solutions Full time

    The Facilities Coordinator is responsible to oversee all activities inside the buildings to make sure that all health, safety and security standards are met and where necessary arrange for repairs. This position is also responsible for educating, advising, and counselling, staff on healthy, security, safety, and risks and to reduce or transfer risks.Main...


  • Johannesburg, Gauteng, South Africa Top Talent Professional Services Full time

    Facilities Management Coordinator plays a critical role in maintaining the operational efficiency of Top Talent Professional Services' facilities. We seek an experienced individual to supervise maintenance activities, oversee new installations, and manage resources to meet safety and operational requirements.The ideal candidate should be a qualified fitter...

  • Facilities Officer

    7 months ago


    Johannesburg, South Africa MyCalling Full time

    At Merchants our vision is to create meaningful and sustainable futures for our people, by driving a culture of continuous learning through the many skills and development programmes we offer, which are designed to develop talent and fulfil potential. We place our people at the centre of everything we do and believe that the way you treat your customers and...

  • Facilities Coordinator

    6 months ago


    Johannesburg, South Africa Macdonald & Company Full time

    **Location**: **Johannesburg** **Salary**: **360,000** **Job Type**: **Permanent** **Reference**: **69758** **Job Summary**: Are you an aspiring Facilities Manager, able to hit the ground running and make an impact on an existing retail portfolio? Our client is a listed property fund, with a portfolio exceeding R10 Billion, this dynamic company also...

  • Facilities Manager

    6 months ago


    Johannesburg, South Africa Anova Health Institute NPC Full time

    Anova is an NGO that empowers people and changes lives. Good health and quality of life is what motivates us to provide healthcare solutions and support for those who need it most._ **Key duties and responsibilities**: **Facilities and Maintenance** - Create a suitable environment for the purpose and needs of the facilities such as offices and office...

  • Facilities Manager

    3 months ago


    Johannesburg, South Africa Quantanite Full time

    **Job Description: Facilities Manager** **Location**: Johannesburg, South Africa **Start Date**: ASAP **Compensation**: Negotiable **Reporting to**: Senior Director of Operations (SA SDC Site Director) **About Quantanite** **About the Role** We are seeking a **Facilities Manager** to oversee the efficient and effective operation of our Johannesburg...


  • Johannesburg, Gauteng, South Africa abc Full time

    About UsAt abc, we are a dynamic and growing coworking space committed to providing innovative and flexible work environments.We are looking for a skilled IT & Maintenance Manager to ensure our space runs smoothly, both in terms of technology and facilities.Job Overview:As the IT & Maintenance Manager, you will be responsible for managing and maintaining our...

  • Facilities Coordinator

    2 months ago


    Johannesburg, South Africa FirstRand Full time

    Job Description Assists in the administration and maintenance of all Bank facilities, grounds and equipment, ensuring continuous and efficient operation thereof Hello Future Facilities Coordinator Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that...

  • Facilities Coordinator

    7 months ago


    Johannesburg, South Africa FirstRand Full time

    Job Description Assists in the administration and maintenance of all Bank facilities, grounds and equipment, ensuring continuous and efficient operation thereof Hello Future Facilities Coordinator Welcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that...

  • Office Coordinator

    7 months ago


    Johannesburg, South Africa MRI Software Full time

    From the day we opened our doors in 1971, MRI Software has built flexible, game-changing real estate software solutions to improve people’s lives. The only way to carry out that mission is to hire the absolute best employees on earth. People like you. Work hard, play hard. Always. Our relentless commitment to client success, our employee resource groups...


  • Johannesburg, South Africa CBRE Excellerate Full time

    Position title : BUSINESS SUPPORT COORDINATOR Position reports to : OPERATIONS MANAGER Business Unit : FACILITIES MANAGEMENT **Main purpose / objective of the position**: To co-ordinate and provide administrative support, for the successful delivery of business support services to the business. Co-ordinate and administer all services, including helpdesk,...


  • Johannesburg, South Africa The Talent Hive Full time

    Keep the building, the grounds and the facilities clean, safe, well maintained and tidy. Perform routine maintenance tasks, such as changing light bulbs, repairing minor equipment or furniture, and ensure the office environment is clean and safe. Perform gardening duties including planting; soil preparation; fertilization; watering; pest management;...