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Debtors Clerk

1 month ago

Johannesburg, South Africa Unique Personnel Full time

**Job Number**
- 69469

**Job Type**
- Permanent

**Job Title**
- Debtors Clerk

**Computer Skills**
- MS Excel,Syspro

**Industry**
- Interior Decorating

**City**
- Johannesburg

**Province**
- Gauteng

**Purpose of the job**:

- The Debtors Clerk is responsible for keeping records of customers' accounts.
- They keep records on amounts owed by customers and amounts paid.
- The Debtors Clerk reports to the Senior Credit Controller.

**Key Competencies**:
**The basic duties include, but are not limited to, the following**:

- Manage & maintaining accurate records, by ensuring timeous & accurate capturing of information.
- Hands-on approach to dealing with all functions relating to the accounts department.
- Receiving, recording, and processing of invoices on SYSPRO.
- Create new accounts and capture data on the debtors’ system
- Credit Guarantee processing.
- Follow up and report daily on outstanding documentation required from relevant departments (e.g. sales) to meet deadlines.
- Maintain daily registers & controls.
- Reconcile payments & deposits with bank statements daily, capture bank deposits & receipts, prepare reconciliations of customer accounts and handle any financial institution queries.
- Notify superior of any suspicious or potentially fraudulent payments
- Verify and follow up on invoices, statements and payments and ensure the timeous collection of outstanding and arrear accounts in accordance with collection procedures;
- Maintain an efficient filing system in respect of accounting data, records, contracts and invoices and picking slips.
- Continuously update the database with customer’s information.
- Adherence to strict deadlines, quick turnaround times and ability to execute last minute demands.
- Handle queries received from internal and external customers.
- Maintaining procedures and policies while maintaining a high level of customer satisfaction.
- Accurately maintain all filing, both paper and electronic, and general office administration at all times.
- Improve the overall profitability of the Company by accurately and effectively planning, organising, maintaining and managing the Debtors Clerk function to the best of your ability at all times.
- General duties and ad hoc tasks, projects and requests when required**Inherent Requirements**

**Key Requirements**:

- South African citizen, residing in Johannesburg.
- Current, valid, legal South African driver’s license and own vehicle.
- Diploma in Bookkeeping/Accounting is preferable.
- Min 3+ years full function debtors experience.
- Excellent communication skills at all levels.
- Computer literate with good Excel and SYSPRO experience is essential.
- Exceptional confidentiality, attention to detail and accuracy is essential and necessary, and all tasks must be carried out to the highest standards.

**What Qualification**
- Bookkeeping/Accounting

**Minimum Qualification**
- Diploma

**Status**
- Available