Accounts Payable Administrator
2 months ago
FORTNA partners with the world’s leading brands to transform omnichannel and parcel distribution operations. Known world-wide for enabling companies to keep pace with digital disruption and growth objectives, we design and deliver solutions, powered by intelligent software, to optimize fast, accurate and cost-effective order fulfillment and last mile delivery. Our people, innovative approach and proprietary algorithms and tools ensure optimal operations design and material and information flow. We deliver exceptional value every day to our customers with comprehensive services and products including network strategy, distribution center operational design and implementation, material handling automated equipment, robotics and a comprehensive suite of lifecycle services.
The position will be primarily responsible for reviewing and processing job cost invoices and expense reports with a high degree of accuracy; setting up and maintaining vendor information in our accounting systems; and resolving any issues or discrepancies that may arise.
- Reviewing invoices for reasonableness and testing the mathematical accuracy of the invoice; obtaining necessary approvals for invoices and accurately distributing the invoice cost to the correct general ledger codes; coding, entering and reviewing invoices entered into financial system for clerical accuracy as well as updating spreadsheets as necessary.
- Processing job cost payable invoices; communicating with the purchasing department on any issues.
- Maintaining knowledge of accounts payable (A/P) functions including expense reimbursement, practices, and policies.
- Being a point person for questions concerning vendor disbursements and employee expense reimbursements; consistently providing answers to Associates and vendors without assistance.
- Maintaining top tier knowledge of accounting systems, e.g. Dynamics AX.
- Maintaining vendor information in accounting system; obtaining required documentation from new vendors and correctly setting up new vendors, subcontractors and Associates in the appropriate systems.
- Performing and/or assisting with weekly A/P check runs by preparing an approved to pay list, pulling supporting invoices, verifying due dates, printing checks, verifying remit-to addresses, stuffing envelopes, etc.
- Consistently processing payments on time with a high level of accuracy.
- Working with autonomy to handle most situations.
- Performing audits of Associate expense reports and providing follow up on any discrepancies noted; ensuring that expenses are in compliance with current policies and procedures.
- Assisting with the weekly expense integration as needed.
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