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Accounts Payable Administrator
3 weeks ago
Position title : ACCOUNTS PAYABLE ADMINISTRATOR
Position reports to : ACCOUNTS PAYABLE CONTROLLER
Business Unit : PORTFOLIO SERVICES
Job Grade : C1
**Main purpose / objective of the position**:
Payment of clients’ rental and electricity accounts to ensure accurate cash flow and control
of all vendor accounts. Manage and maintain good, long-term vendor and client
relationships.
**Operational Deliverables**:
Will include, but not limited to:
- Proactive management of vendor/creditor accounts.
- Responsibility for the resolution of creditor accounts for non-payments, delayed
- payments, and other irregularities. Liaising with the Leasing department to resolve any payment queries.
- Capture of vendor/creditor invoices. Perform check on accuracy of invoices.
- Ensure payments are processed timeously and correct.
- Reconciling processed work by verifying entries and comparing system reports to vendor/credit statement balances. Filing of prepared reconciliations.
- be initiated. Always ensuring that all stakeholders are provided with regular feedback on any requests received.
- Actively maintain a reminder system to ensure finalisation of all matters pertaining to queries and payments.
- To ensure that all invoices meet pre-set VAT requirements with specific reference to correct name and VAT no of owner.
**Decision making authority**:
Works within the broad framework of existing policies and guidelines, as amended from time to time. Required to work strictly within prescribed rules, routines & standards.
**Experience / Education / Knowledge**:
- A Bachelor’s Degree in Finance, Property Management, Business or Accounting will be an advantage
- Detailed knowledge of all financial policies, procedures and processes
- Contract Management
- Rent Collection Debt Collectors Act 1998
**Skills required**:
- Typing, Computer literacy: (Advanced MS Office, MS Word, MS Excel, Power Point, Contract Creation & Procurement system, SAP)
- Time Management Negotiation Skills
- Telephone Skills
- Administration and organisational skills
- Presentation skills
- Interpersonal skills
- Analytical/sound numeracy skills
- Communication Skills (Verbal & Written)
**Competencies required**:
- Communication (both verbal and written)
- Client and quality focus
- Interpretation of legal contracts
- Attention to detail
- Time management
- Methodical
- Problem solving
- Be able to handle stress in demanding situations
- Attention to deadlines
- Initiative
- Self confidence
- Assertiveness
- Impact and Influence
- Teamwork and co-operation
- Self-starter
- Integrity
- Diligent
**Major drivers of work volume**:
Number of vendors and profile of portfolio.
**Interface / relationships with**:
Internal: IT, Finance Manager, Account Payable Controller, Accounts Payables Administrators; Leasing Payables team External: Vendors, Clients
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