Accounts Payable Administrator
2 weeks ago
The Accounts Payable Administrator will be in charge of managing the company's accounts payable processes efficiently and accurately, handling invoices, keeping track of creditor age analysis, and offering assistance to the finance team.
This position calls for a detail-oriented individual with excellent organizational skills, capable of thriving in a fast-paced legal setting.
Key Responsibilities
Invoice Processing:
- Review and validate invoices with appropriate documentation and approval.
- Assign correct codes to invoices for the respective general ledger accounts and matters.
- Input and upload invoices into the accounting and GSC/P2P system.
- Create monthly accruals for delayed invoices.
- Record CAPEX-related invoices as per DLA operating procedure.
Payments:
- Prepare and process payment files for submission to the Junior Accountant for payment processing.
- Monitor vendor accounts to ensure timely payments.
- Resolve invoice discrepancies and issues promptly (Operational and Matter-related).
Reconciliations:
- Reconcile accounts payable transactions.
- Conduct weekly and monthly creditor reconciliations.
- Manage vendor accounts and relationships effectively.
Records Maintenance:
- Maintain and update financial records and reports accurately.
- Organize and store financial documents securely.
- Ensure compliance with DLA financial policies and procedures.
- Keep vendor information up to date (VAT numbers, addresses, etc.).
- Maintain Vendor BBB-EE certificate validity and status.
Vendor Onboarding:
- Collect and verify all vendor information, including VAT numbers, company registration details, and banking information.
- Ensure vendor documentation complies with legal requirements and company policies.
- Update and maintain vendor database with accurate information.
Creditors Age Analysis:
- Regularly review the creditors age analysis to manage and report outstanding payables.
- Identify overdue accounts and take necessary actions to address issues.
- Communicate with vendors regarding outstanding invoices and payments.
Operational Vendors and Matter-related Disbursements:
- Oversee payments to operational vendors and service providers.
- Process matter-related disbursements according to matter partner requirements.
- Track and reconcile disbursements related to specific legal matters.
Support:
- Assist with month-end closing, financial, and BBB-EE audits.
- Provide administrative support to the finance team as necessary.
- Coordinate with other departments and vendors for payment inquiries.
About You
Qualifications:
- Diploma in Accounting, Finance, or Bookkeeping. Pursuing a financial/accounting degree is a plus.
- Minimum 3-5 years of experience in an accounts payable role at a Law Firm.
Skills:
- Proficient in accounting software (SAP).
- Strong knowledge of MS Office, especially Excel.
- Detail-oriented with strong organizational and time management skills.
- Excellent communication and interpersonal skills.
Competencies:
- Skilled in analyzing financial information and problem-solving efficiently.
- High integrity and ethical standards in financial management.
- Ability to thrive in a dynamic, fast-paced environment.
- Capable of collaborative work with team members and other departments.
Additional Requirements:
- Preferably familiar with basic legal accounting principles and terminology.
- Understanding of South African VAT requirements and Legal Practice Council rules regarding matter-related disbursements.
About Us
DLA Piper is a renowned global law firm with professionals located in over 40 countries worldwide, ready to assist businesses with their legal needs. We aim to be the leading global business law firm by providing quality, value, and innovative legal solutions to help our clients succeed. Our clientele includes multinational corporations, Global 1000 companies, emerging tech firms, as well as government bodies.
Our Values
- Be Supportive – compassionate, inclusive, and value diversity.
- Be Collaborative – proactive team players investing in relationships.
- Be Bold – fearless, inquisitive, and creative in finding solutions.
- Be Exceptional – strategic, driven, and exceeding expectations.
Diversity and Inclusion
At DLA Piper, diversity and inclusion are at the core of our values. We believe that everyone's voice counts, and the diverse talent in our firm makes us stronger and more innovative. We are committed to fostering an inclusive environment globally where everyone can be their authentic selves.
Hybrid Working
We understand that people have diverse responsibilities and interests outside of work. We are open to discussing various ways to support agile working arrangements with candidates.
Pre-engagement Screening
If we extend an offer to you, we may conduct pre-engagement screening checks in accordance with local legislation, which could include verifying qualifications, work eligibility, criminal records, financial stability, and references.
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