Accounts Payable Clerk

6 months ago

Cape Town, South Africa Service Solutions Staffing Full time

Tertiary diploma / degree (advantageous)

Basic accounting knowledge and experience

Prior creditors / accounting experience (minimum of 5 years)

Syspro experience (advantageous)

Foreign Payments experience (advantageous)

Advanced Computer Literacy (e.g. able to create & edit MS Excel spreadsheet using formulae, typing & editing of MS Word documents)

A strong team-oriented mind set (displays empathy and actively supports other team members when under pressure)

Ability to work independently whilst also building team morale.

Excellent communication skills and ability to build and sustain positive relationships with all stakeholders including suppliers and colleagues.

Ability to work under pressure and deliver high quality work within the required deadline.

Proficient time management skills

Analytical and problem-solving skills

Solutions orientated.

Prioritizing, accurately assess the relative importance of objectives, activities and events in relation to organizational goals.

Regular, timely feedback to Management. Professional requirement Accounts payable clerk Minimum requirements to the job description to be responsible for the accurate, proper recording, payment and management of assigned creditors. Duties include but not limited to:
Preparation of Credit Applications.

Vendor creation and or amendments.

Ensure vendor information is up to date in A/P module.

Processing of vendors’ invoices.

Check relevant authorizations on purchase orders and Invoices, check for accuracy and compliance with internal and regulatory requirements.

Any concern on an invoice should be immediately brought to the attention of management.

Matching purchase orders with goods receive notes (GRN’s) and invoices.

Appropriate control measures are taken to avoid any duplicate accounting or payment of invoices.

The detailed payment run report from the accounting system is formally reconciled with the approved invoices and their purchase orders and submitted to bank signatories for supervision before authorizing the payment run.

Ensure invoices processed in the A/P ledger are coded with appropriate supplier and general ledger account codes.

Reconciling vendor statements to payment remittance and accounting ledger and follow-up for any missing invoices / credit notes.

Payment execution & Remittance advices.

Resolving queries.

Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the company’s requirements.

Monitor the supplier age analysis and to ensure the accounts stay up to date.

Liaising with operations, procurement, department heads and suppliers.

Ensure all work is accurate.

Manage and monitor the filing system i.e. recons, invoices, payments.

Company offers:

- Market related salary
- Pension & Funeral benefit
- Medical benefit plan

For more information please contact:

- Marlene Smith

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