Deputy Group Company Secretary: Meeting

2 weeks ago

Johannesburg, South Africa Transnet Full time

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating_**
**_Division._**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

Post:
E-mail:
Fax:
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at

**_ Operating Division : Transnet Corporate Centre_**

**_ Position Title : Deputy Group Company SEC: Mtg Admin& LGX_**

**_ Employee Group : Permanent_**

**_ Department : Secretariat_**

**_ Location : Johannesburg_**

**_ Reporting To : Deputy Group Company SEC:Infomation Mgmt_**

**_ Grade Level : D_**

**_ Reference Number : 6004470_**

**_ Position Purpose:_**
- Provide leadership and guidance to ensure effective functioning of the Group Company Secretariat, namely effective and

efficient logistics and meeting administrative functions.
- Oversee the systems, procedures, staff, resources and processes by which the Group Company Secretariat department is

managed to ensure effective functioning and a high standard of Corporate Governance and meeting administration and
- logistics.
- Ensure effective board evaluation processes and director development.

**_ Position outputs:_**
- Lead and guide Group Company Secretariat functions and services for the Group Executive Committee, its sub-committees,

Workshops and Strategy Sessions as well as the Board, its sub-committees, Strategy and Deep Dive sessions.
- Oversee that logístical and administration duties are carried out with diligence and attention to detail.
- Oversee and manage approval of the Annual Corporate Calendar.
- Attend Exco and Board meetings to guide, monitor, and advise on proper meeting governance.
- Coordinate, oversee, manage and service the meeting administration and logistics for the Annual General Meeting (AGM).
- Assist the Group Company Secretary with the following:
- Ensure effective Board Committee meetings by coordinating the preparation of agendas for meetings, reviewing the
- accuracy of the agendas in consultation with the Group Company Secretary
- Review of Annual Work Plans for the Board and its Committees; and
- Annual Board Evaluation exercise.
- Oversee, manage and monitor the meeting declaration of interest registers for Board, Exco and its sub-committees.
- Oversee, manage and monitor the publication of disclosures/registers for Board and Exco.
- Manage and monitor the compilation of meeting packs for meetings of the Board and its Committees including the Group

Executive Committee meeting and its Committees.
- Facilitate the process to quality assure meeting packs for correctness and dispatch information timeously to all members

and attendees.
- Obtain documents from source, align contents to Agenda item and obtain acceptance of documents from direct manager for

adequacy and relevance.
- Review, update and maintain the Board Induction Toolkit.
- Provide support to the board or other committees on specific projects.
- Communicate and liaise with Corporate Communications on key resolutions and decisions and changes in the governance

structures?
- Oversee and manage the Minute books (posting and monitoring).
- Provide leadership and guidance to company secretaries and divisional company secretaries across Transnet including the

subsidiaries from a meeting administration and logistics perspective.
- Updating OD’s of any changes to company structure, directors or officers.
- Accountable for the Company Secretariat’s operational and capital budgets.
- Coordinate the procurement processes related to the acquisition of services for the Board, e.g. appointment of consultants,

training, etc.
- Ensure departmental orientation of logistics & admin staff and employee coaching and mentoring, and training and

development.
- Role Description Deputy Company Secretary: Meeting Admin & Logistics 2021/09/15 Page 3
- Identification and compilation of training courses for the induction of Directors and their personal development.
- Oversee and participate in the Integrated Reporting process for the Company.
- Liaise with the Department of Public Enterprises (DPE as and when required.
- Oversee and manage Directors’ travel and accommodation.
- Liaise with Group Security regarding Board and Exco Site Visits.
- Accompanying the Board and Exco members on all site visits to ensure that the visit is well executed.
- Conduct continuous benchmarking of the Group Secretariat function to ensure best practices are implemented.
- Manage all Human Resources matters as it pertains to the logistics and administrative staff.
- Oversee incoming and outgoing correspondence for the Chairperson and the Group Chief Executive’s approval and

  • Deputy Group Company Secretary

    2 weeks ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The incumbent will assist the Group Company Secretary to provide an efficient and effective company secretarial service to the PPS Group Boards, sub-committees and other governance structures of the PPS Group and to ensure compliance with governance, regulatory and statutory requirements. **Minimum Requirements**: **Knowledge and...

  • Senior Company Secretarial

    7 days ago

    Johannesburg, South Africa Affirmative Portfolios Full time

    **Governance** **JHB North** ***: **SENIOR COMPANY SECRETARIAL (Governance and Compliance)** **JOHANNESBURG NORTH** **SALARY - MARKET REALTED** **Department -** Corporate Secretariat **Reports to** - Group Company Secretary **Overview**: Provide support to the Board Committees, Management Committees as well as to Subsidiary Companies. The role incumbent...

  • Assistant Company Secretary

    7 days ago

    Johannesburg, South Africa PPS Recruitment Full time

    **Job Advert Summary**: The incumbent will assist the Group Company Secretary to provide an efficient and effective company secretarial service to the PPS Group Boards, sub-committees and other governance structures of the PPS Group and to ensure compliance with governance and statutory requirements. **Minimum Requirements**: **Education**: - Preferably a...

  • Assistant Company Secretary

    2 weeks ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Risk, Audit and Compliance - Career Stream- Company Secretarial - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To ensure compliance and governance of relevant Nedbank Group sub committees and domestic subsidiary companies to legislative requirements and to mitigate risks to the bank. **Responsibilities**: - Provide...

  • Company Secretary

    3 days ago

    Johannesburg, South Africa LRI Invest S.A. Full time

    **Company Secretary** *** **Summary of the position** - The successful applicant will be responsible for the provision of company secretarial services and the administration of the corporate entities forming part of the South African business. - **Outline of main duties and responsibilities** The successful applicant will be expected to: Support the...

  • Senior Associate

    9 hours ago

    Johannesburg, South Africa Apex Group Full time

    Senior Associate - Company Secretary Location: Johannesburg, South Africa Date Posted: Mar 9, 2023 **Description** **Company Secretarial** **Apex Funds Holding, South Africa** **(“Apex” or the “Company”)** **Role** **Location**: **Johannesburg, South Africa** - Department: Corporate Solutions - Employment Type: Permanent, Full Time **The Role &...

  • Assistant Company Secretary

    Found in: Whatjobs ZA C2 - 5 days ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities: Support Group Company Secretary in statutory functions and compliance. Assist in board awareness and regulatory compliance. Manage logistical arrangements for board activities. Maintain share registers for Group companies and subsidiaries. Ensure compliance with CIPC requirements and BO reporting. Provide administrative support to Group...

  • Assistant Company Secretary

    Found in: Whatjobs ZA C2 - 2 weeks ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities: Support the Group Company Secretary in statutory functions and compliance. Assist in board awareness and regulatory compliance. Manage logistical arrangements for board activities. Maintain share registers for Group companies and subsidiaries. Ensure compliance with CIPC requirements and BO reporting. Provide administrative support to...

  • Assistant Company Secretary

    Found in: Talent ZA 2A C2 - 2 weeks ago

    Johannesburg, South Africa Network Recruitment Full time

    Responsibilities:Support the Group Company Secretary in statutory functions and compliance.Assist in board awareness and regulatory compliance.Manage logistical arrangements for board activities.Maintain share registers for Group companies and subsidiaries.Ensure compliance with CIPC requirements and BO reporting.Provide administrative support to Group...

  • Company Secretary

    6 days ago

    Johannesburg, South Africa Fempower Personnel Full time

    Are you a seasoned legal professional ready to make a strategic impact? Our client is in search of a dynamic Company Secretary for a permanent role based in Sydenham, Johannesburg. **Minimum Requirements & Key Competency**: - **Legal Degree**: A four-year legal degree such as BJuris/BProc/BCom (Law) or LLB at a minimum of NQF 7 or similar. - **Legal...

  • Company Secretary

    6 days ago

    Johannesburg, South Africa Communicate Recruitment Full time

    An opportunity has become available at an owner managed business providing accounting and financial compliance services predominantly to foreign subsidiaries operating in South Africa. The Company is looking for a diligent, and effective Company Secretarial consultant who will assist and support the statutory, administrative and compliance requirements of...

  • Assistant Company Secretary

    Found in: Talent ZA C2 - 2 weeks ago

    Johannesburg, South Africa IT Ridge Technologies Full time

    PURPOSE OF THIS ROLETo assist the Company Secretary in respect of company secretarial and ancillary services to the Corporation as required by the Companies Act, corporate regulatory framework and Corporation requirementsKEY ACCOUNTABILITIES, MEASURES & INTERFACESProvide effective administration for all meetings (AGM, Board and Board subcommittees)Draft...

  • Senior Company Secretary: Board Support

    1 day ago

    Johannesburg, South Africa Absa Bank Limited Full time

    Bring your possibility to life! Define your career with us - With over 100 years of rich history and strongly positioned as a local bank with regional and international expertise, a career with our family offers the opportunity to be part of this exciting growth journey, to reset our future and shape our destiny as a proudly African group.Job Summary To...

  • Company Secretary

    1 day ago

    Johannesburg, South Africa Fempower Personnel Full time

    **Key deliverables and outputs** **Corporate Governance & Compliance Support** - Review developments in corporate governance, advise and assist the directors with respect to their duties and responsibilities to ensure compliance with their personal obligations under the Companies’ Act; - Assist directors and executives with queries on various matters. -...

  • Senior Corporate Paralegal/company Secretary

    6 days ago

    Johannesburg, South Africa Impala Terminals Full time

    **Main Purpose**:You will be responsible for all aspects of the company secretarial, paralegal and associated matters for group companies across all departments/regions/companies. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team and can work with teams in different jurisdictions - this is not a...

  • Senior Company Secretarial Consultant

    2 days ago

    Johannesburg, South Africa Impact Consulting Services Full time

    **Senior Company Secretarial Consultant.** **Houghton** **R35 000 - R44 000 (TCTC)** Leading, dynamic professional business advisory company requires a Senior Company Secretarial Consultant. - Drafting resolutions; Creating and updating share registers; Performing Due Diligences on statutory records; Filings of all documents at CIPC; Taking minutes at...

  • Company Secretary

    Found in: Talent ZA C2 - 2 weeks ago

    Johannesburg, South Africa EMPIRE RECRUITMENT Full time

    The ideal candidate will be responsible for overseeing the day to day operations of the division, managing the team and work processes and meeting the divisions financial target. You will also be engaging with clients on a daily basis taking instruction and delivering diverse company secretarial services to clients.Responsibilities:Meet target and manage the...

  • Deputy Group Finance Controller

    Found in: Whatjobs ZA C2 - 5 days ago

    Johannesburg, South Africa HR Genie Full time

    Our client is looking for a Deputy Group Finance Controller to join their team. The DGFC is responsible mainly for Financial Accounting & Reporting for our client. The DGFC assists in overall responsibility for accurate reporting throughout all BUS within the group, giving assistance, advice and support Finance Team for each BU. The DGFC reports to the Group...

  • Company Secretary

    1 day ago

    Johannesburg, South Africa Communicate Recruitment Full time

    A Very successful company within the Investment space is looking for a Company Secretary to join their team ASAP. **Qualifications**: - CSSA qualification - LLB degree*** **Skills**: - Advanced Excel - Project Management - Sound knowledge of the Companies Act **Job description**: - Lodge annual returns and compliance checklists including IXBRL...

  • Assistant Company Secretary

    1 day ago

    Johannesburg, South Africa Niashandi Professional Services Full time

    **Description**: To support the Company Secretary in delivering effective and efficient corporate secretarial and governance services to the Board and its committees. **Minimum Qualification** - Matric - Bachelor’s degree in law, Business Management or Public Administration or equivalent NQF 7 qualifications - Certificate in corporate governance or...