Personal Assistant to Managing Director

7 days ago

Bellville, South Africa Sanlam Full time

About Sanlam Corporate- Our vision is to be the preferred partner to Corporate and Public Sector by providing an awesome client experience and comprehensive solutions that enable the financial resilience and prosperity of those entities and their employees. We believe in creating and cultivating a positive, energised working environment that gives every individual the opportunity to achieve success, embracing diversity and committed to transformation. We do this through living our values of having the courage to be bold, care, collaboration and an intolerance for mediocrity. We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future - your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth.- Overall purpose of the role:
To function as a Personal Assistant (executive level) by providing day-to-day and one-on-one assistance to the Managing Director of Simeka Health by being the first point of contact both internally and externally. To be of support and assistance to the Managing Director’s direct reports.

**Key Responsibilities**:

- Scheduling of meetings and attending to the logistics of meetings (venues, catering, equipment)
- Manage relationships with both internal and external stakeholders to ensure adherence and timeous reporting, preparation of documents and presentations for all strategic engagements.
- Attend meetings in a secretarial capacity, take and distribute minutes timeously.
- Compilation of various reports and presentations. Ensure timeous distribution of reports.
- Management of various MS Teams channels
- Process travel claims and reimbursements (for MD and all direct reports)

**Key Responsibilities (continuose)**:

- Collation of tender documents and presentations on an ad hoc basis
- Assisting the Manco team with logging of IT SRS requests
- Submission of quarterly reports for compliance and keeping an updated record of all staff and client information.
- Assist with Onboarding for new employees by logging service requests for IT equipment and access. Arranging with IT for set up and hand over of equipment, HC welcome packages meet & greets with HC and the team.
- Co-ordinate travel timeously to ensure smooth travel for all traveler’s, including creating new travel profiles on the new Travel IT live booking system and ensuring that budgets are adhered to.
- Ordering of promotional items from the online promotional shop - client gifts including ordering of flowers for clients and the team and ensure that budgets are adhered to.
- Qualification and Experience:
- Matric/ Grade 12 and a secretarial diploma or relevant qualification
- At least 5 years relevant experience
- Exposure to environment with sensitive/confidential information is essential.
- Business etiquette on an executive level
- Relevant experience in the financial services sector
- Good oral clarity and comprehension
- Competency in English

**Knowledge and Skills**:

- Above average written and verbal business communication skills in English
- Demonstrate personal integrity and ability to deal with sensitive and confidential information.
- Discretion is an essential attribute for this position.
- Building and maintaining relationships
- Impact, influencing and gaining commitment.
- Analytical and problem-solving ability.
- Strong planning and organising skills.

**Knowledge and Skills (continuous)**:

- Strong attention to detail
- Treating customers fairly and professionally
- Ability to be innovative.
- Adaptability and flexibility to change.
- Focused on outputs and results driven.
- Stress tolerance
- High ethical work standards and professional conduct

**Core Competencies**:

- **Cultivates Innovation** by creating new and better ways for the organisation to be successful.
- **Client Focus** - Building strong customer relationships and delivering customer-centric solutions.
- **Drives Results** - Consistently achieving results, even under tough circumstances.
- **Collaborates** - Building partnerships and working collaboratively with others to meet shared objectives.
- **Resilience** - Rebounding from setbacks and adversity when facing difficult situations.

**Personal Qualities**:

- **Organisational Savvy **- Maneuvering comfortably through complex policy, process and people related organizational dynamics.
- **Manages Complexity **- Making sense of complex, high quantity and sometimes contradictory information to effectively solve problems.
- **Drives Engagement **- Creating a climate where people are motivated to do their best to help the organisation achieve its objectives.
- **Displays Care **- Showing care and consideration to our clients that extends beyond professionalism.

**Turnaround Time**:
**Our commitment to Transformation**:

- he Sanlam Group is committed to transformation and embracing diversity and our employment equity plan and targets will be considered

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