Senior Assistant Director: Academic Programmes and

3 months ago

Pretoria, South Africa University of Pretoria Full time

**UP Professional and Support**:
DEPARTMENT OF ENROLMENT AND STUDENT ADMINISTRATION

SENIOR ASSISTANT DIRECTOR: ACADEMIC PROGRAMMES AND SCHEDULING

PEROMNES POST LEVEL 5- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._

JOB PURPOSE:
To manage the unit for Academic Programmes and Scheduling in line with the strategic perspective of DESA to provide enrolment and student administrative services to support the entire student life cycle from recruitment to graduation. To collaborate with the relevant stakeholders and deliver up-to-date curriculum information in line with UP protocols and procedures.

RESPONSIBILITIES:

- Human Resources (HR) and financial management:

- Adhere to and implement HR and finance policies and procedures;
- Ensure Employment Equity (EE) goals are pursued and attained;
- Approve and monitor leave taken considering operational requirements;
- Drive staff development and implement training as required;
- Set performance targets and implement performance for team;
- Monitor and attend to staff conduct;
- Guide staff in unit to reach departmental and operational targets;
- Facilitate staff meetings;
- Develop, monitor and control unit’s operating budget;
- Develop, monitor and control unit’s HR budget;
- Ensure compliance with UP procurement policies;
- Management of academic programmes:

- Manage the regulation amendment process for changes to curriculum, in liaison with the relevant stakeholder, to consider and implement changes to curriculum;
- Provide guidance to faculties to ensure that regulatory and UP frameworks are adhered to;
- Manage and check curriculum details against statutory guidelines from Department of Higher Education and Training (DHET), Council on Higher Education (CHE) and South African Qualifications Authority (SAQA), in collaboration with the Department of Institutional planning (DIP);
- Attend the Faculty Board and Teaching and Learning Committee meetings, to consider updates to curriculum;
- Provide support to the Faculty Heads of Student Administration regarding agendas and minutes,
- Maintain repository of information relating to curriculum development and changes, with version control implementation;
- Compile and submit reports as required;
- Development and management of lecture, test and examination schedules and UP calendar:

- Manage and oversee the development of lecture, test, and examination schedules;
- Monitor and oversee the distribution of information relating to schedules as per regulations and curriculum development;
- Manage and oversee the booking of venues for academic activities on all UP campuses via online system;
- Manage a planned, coordinated academic calendar;
- Provide a secretariat function to the Timetable Committee;
- Management of faculty yearbooks, regulations and policies;
- Manage the updating and publishing of faculty yearbooks;
- Manage the updating and publication of the General Academic Regulations and Student Rules;
- Manage updates of relevant policies and standard operating procedures for the department;
- Manage the compilation of curriculum booklets.

MINIMUM REQUIREMENTS:

- A relevant Honour’s degree; WITH
- A total of six years’ experience, of which two years in management, in the following:

- A university environment, working on academic programmes and PeopleSoft administrative system;
- Collaboration with staff at all levels and with persons, groups or entities within and outside of the University;
- University regulation amendment processes and implications, and understanding compliance relating to external regulatory bodies; compliance, as well as in-depth experience in working with the Programmes Qualifications Mix (PQM) within a university;
- Knowledge of lecture, test, and examination scheduling procedures;
- Both Human Resources and financial management.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

- Knowledge of:

- HR processes with specific reference to performance evaluation, staff development and succession planning;
- University related administrative systems and processes, including PeopleSoft;
- Institutional knowledge regarding structures, rules and regulations of the University;
- Regulatory framework to assist faculties in reviewing and restructuring of curricula;
- The set up and integration of academic programmes and modules in the faculty yearbooks;
- In-depth technical knowledge of degree name structures/nomenclature;
- Faculty administrative processes;
- Technical competencies:

- PeopleSoft, Adobe Acrobat, Microsoft Office programmes;
- Language proficiency in English (terminology/research/proofreading/editing/report writing);
- Behavioural competencies:

- Ability to:

- Re-evaluate existing processes and improve on these;
- Take initiative, and to do long-term planning proactively and independently;
- Wo

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