Academic Support Co-ordinator

1 month ago

Pretoria, South Africa IIE MSA and IIE Varsity College Full time

**Direct Reporting Line**:
Head: Academic

**Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).

**The IIE Varsity College, Pretoria Campus has a vacancy for an Academic Support Co-ordinator.**

**Duties and Responsibilities**:
**Academic Department Administrative Support**
- Responsible for the day-to-day administrative support of the campus Academic department across all School/s and Programmes.
- Compiles, manages and distributes academic reports as required by the campus Academic School/s.
- Captures student notes in the academic system as and when required.
- Collaborates with other members of the Academic team (and other departments when applicable) to prepare for and meet the requirements for the campus PULSE and Groups Internal Audits.
- Provides academic and administrative support during the campus registration period, including calling for student retention initiatives.
- Supports the Head: Academic with the Student Evaluation of Teaching (SETS) requirements.
- Attends the Academic department meetings and records minutes at these meetings when required.
- Assists with student disciplinary hearings as and when required.
- Meets project deadlines as determined by the National office and/or the Head: Academic.

**Independent Contractor (Lecturer) Administration Management**
- Responsible for day-to-day administrative management of the campus Lecturing (Independent Contractor) team within the relevant School/s.
- Supports the Programme Manager/s in managing the Lecturers and addresses or directs their queries timeously and accurately.
- Monitors the lecturer's administrative performance, for example: the timeous submission of timesheets and documentation aligned with audit requirements and company policy.
- Captures information on the Direct Academic Student Engagement (DASE) tracker and ensures that this tracker is kept up-to-date and accurate at all times.
- Manages lecturing loads by way of module allocations i.e Direct Academic Student Engagement tracking (DASE/non-DASE) to ensure the permissible maximum hours are adhered to and are not exceeded.
- Manages and notifies the relevant lectures of any changes that may affect their designated programmes.
- Collaborates with relevant parties (Head: Academic, Programme Managers and the Junior HR Officer: Academic) to advertise campus Lecturer vacancies.
- Applies for Academic (Classification of Educational Subject Matter: CESM) approval on the HR & Payroll System to determine what module/s each Independent Contractor is approved to lecture on, and ensures that approvals are awarded by the Central Academic Team (CAT) prior to giving the Junior HR Officer: Academic the details to draw up the relevant Independent Contractor related Annexures.
- Collaborates with the Junior HR Officer: Academic on the Lecturer appointment process to ensure that the process is streamlined, and all audit and policy/process requirements are met prior to any Independent Contractor Agreement being issued or work being offered or carried out.
- Provides the Junior HR Officer: Academic with the relevant lecturing schedules needed to complete the Independent Contractor Agreements and associated Annexures.
- First level approver for the Lecturer timesheet approval process on the HR & Payroll system.
- Collaborates with the campus Capacity Planning and Timetabling Centre to fulfil the timesheet approval function and checks timeously in the HR & Payroll system on a monthly basis in accordance with the payroll deadlines to ensure that all timesheets are approved, and any queries are resolved before the timesheet cut off date.
- Works with Academic Department in driving lecturer evaluations.
- Ensures that all new Lectures are invited to attend the semester Induction and Orientation sessions as part of their onboarding process.

**Campus Synergy & General**
- Assists the Academic department with the co-ordination of academic workshops when required.
- Assists in identifying at risk students and lecturers and directs academic related queries to the relevant Academic team member timeously.
- Liaises with the Capacity Planning and Timetabling Centre and manages the Programme Managers class visit schedule on a regular basis.
- Addresses queries with the relevant National office Academic Support team members, and rolls-out directives or projects as and when required.
- Collaborates with all departments on campus to facilitate optimal performance within the portfolio or scope of duties.
- Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the role.

**Competencies required**:

- Advanced administrative and organisational skills
- Computer and s

  • Academic Support Co-ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa IIE MSA and IIE Varsity College Full time

    Direct Reporting Line:Head: AcademicVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited...

  • Works Co-ordinator

    4 days ago

    Pretoria, South Africa Continam Industrial Services cc Full time

    **Works Co-ordinator** An EME based in Pretoria, is looking for a work co-ordinator to join their team at Mpumalanga. **The following are the minimum requirements**: 1. 2 Years’ experience as work co-ordinator at Mines, Power Stations or Engineering Projects. 2. Be able to manage and co-ordinate multiple projects including shutdowns 3. Grade 12,...

  • Works Co-ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Continam Industrial Services cc Full time

    Works Co-ordinatorAn EME based in Pretoria, is looking for a work co-ordinator to join their team at Mpumalanga.The following are the minimum requirements:1. 2 Years' experience as work co-ordinator at Mines, Power Stations or Engineering Projects.Be able to manage and co-ordinate multiple projects including shutdownsGrade 12, minimum ND in...

  • Deputy Principal: Academics

    3 weeks ago

    Pretoria, South Africa Maragon Mooikloof High School Full time

    **Deputy Principal: Academics**: **Maragon Mooikloof High School** **Position Summary** - Industry: Education & Training - Job category: High School - Location: Pretoria - Contract: Permanent - School: Maragon Mooikloof High School - EE position: Yes **Introduction** The ADvTECH Schools Division leads the private sector in the field of education,...

  • Project Co-ordinator

    3 weeks ago

    Pretoria, South Africa South African Reserve Bank Full time

    The main purpose of this position is to coordinate all the programmes and projects related deliverables of the construction programmes and projects in support of the Corporate Services Department (CSD). Detailed Description Compile documentation and provide project technical co-ordination in order to optimise programme and project capital scope, costs and...

  • Front Desk Co Ordinator

    3 weeks ago

    Pretoria, South Africa Armstrong Appointments Full time

    **Main job function** As a Front Desk Co-ordinator, you will be the first point of contact for our company. Our Front Desk Co-ordinator’s duties include offering administrative support across the organization. You will welcome guests and clients and who visit the business. As Front-Desk Co-ordinator your duties will include the distribution of packages...

  • Project Co

    3 weeks ago

    Pretoria, South Africa The Aurum Institute Full time

    **YOU WILL BE RESPONSIBLE FOR**: - **Project Co-ordination** - Responsible for project co-ordination through: - Monitoring team performance - Supervision and supporting of project teams assigned to the project. - Support the teams to reach their recruitment targets - Ensure that the daily program activities are co-ordinated for COVID19 vaccinations, door...

  • Contractor - Project Co-ordinator (12 Months)

    2 months ago

    Pretoria, South Africa South African Reserve Bank Full time

    -The main purpose of this position is to co-ordinate all the programme - and project-related deliverables in the Economic Research Department (ERD) at the South African Reserve Bank (SARB). -Detailed Description Provide project-related technical co-ordination in order to optimise the programme and project capital scope, costs and execution schedule. -...

  • Contractor - Project Co-ordinator (12 Months)

    1 day ago

    Pretoria, South Africa South African Reserve Bank Full time

    -The main purpose of this position is to co-ordinate all the programme - and project-related deliverables in the Economic Research Department (ERD) at the South African Reserve Bank (SARB). -Detailed Description Provide project-related technical co-ordination in order to optimise the programme and project capital scope, costs and execution schedule. -...

  • Career Centre Co-ordinator

    2 weeks ago

    Pretoria, South Africa Capsicum Culinary Studio Full time

    Division Tertiary Business Unit Capsicum Culinary Studio Minimum experience Associate Company primary industry Hospitality Job functional area Education **LOCATION**: Pretoria **JOB TITLE**: Career Centre Coordinator **JOB OVERVIEW**: The Career Centre Coordinator is responsible implementing and administering the activities of the Career Centre and...

  • Pr and Events Co-ordinator

    2 months ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Pr and Events Co-ordinator

    7 days ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Tender Co-ordinator

    7 days ago

    Pretoria, South Africa Continam Industrial Services cc Full time

    **TENDER CO-ORDINATOR** An EME based in Pretoria East, Waltloo is looking for an energetic, sharp, dedicated and disciplined professional to join their team. **Minimum requirements**: - Diploma in the built environment (Building Science, Quantity Surveying, Civil Engineering) - Must be residing in Pretoria East or Central - Must have a driver’s...

  • Career Centre Co-ordinator

    2 weeks ago

    Pretoria, South Africa ADvTECH Full time

    **LOCATION**: Pretoria **JOB TITLE**: Career Centre Coordinator **JOB OVERVIEW**: The Career Centre Coordinator is responsible implementing and administering the activities of the Career Centre and executing the customer experience programme on the campus, ensuring enhanced student engagement, experiences, and employability, while also co-ordinating...

  • Project Co-ordinator

    3 weeks ago

    Pretoria, South Africa Unique Personnel Full time

    **Job Number** - 70966 **Job Type** - Permanent **Job Title** - Project Co-ordinator **Computer Skills** - MS Office **Industry** - Storage **City** - Tshwane (Pretoria) **Province** - Gauteng **Process Management** - Gains an understanding of project requirements, i.e. time and resources. - Ensure work is delivered to the comany within the...

  • Tender Co-ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Continam Industrial Services cc Full time

    TENDER CO-ORDINATORAn EME based in Pretoria East, Waltloo is looking for an energetic, sharp, dedicated and disciplined professional to join their team.Minimum requirements: Diploma in the built environment (Building Science, Quantity Surveying, Civil Engineering) Must be residing in Pretoria East or Central Must have a driver's licenseSkills and Abilities:...

  • Office Co-ordinator

    1 week ago

    Pretoria, South Africa Apex Business Solutions Full time

    **Job Summary**: We are looking for a strong and energetic Administrator who can work under pressure and who can provide strong general office administration support to ensure efficient business operations. This role involves managing day-to-day administrative operations and provide comprehensive administrative support to Directors and manage various office...

  • Campaigns and Events Co-ordinator

    6 days ago

    Pretoria, South Africa HRInsync Full time

    **Campaigns and Events Co-ordinator** **Company** One of the largest private Medical Aid companies in SA. They have been established for 20 years and are striving to be #1 in SA. **Purpose** Operational and Administrative duties to provide proactive support to the Marketing Campaigns and Events team within the Marketing and Communication...

  • Corporate Service Co-Ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Saab Full time

    We have a vacancy for a Corporate Services Co-Ordinator:The Corporate Services Co-Ordinator ensures that all soft facilities are effectively maintained. Build exceptional working relationships with stakeholders e.g. catering services, office cleaning, hygiene services, pest control, reception services, trave coordination etc. We are looking for a...

  • Software Developer/Project Co-Ordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa H2R Africa Full time

    One of our clients has a permanent vacancy available for a Software Developer/Project Co-Ordinator. The companyis a market leader in the Currency Management Industry in Southern Africa, one of their core strengths is their ability to provide bespoke end-to-end solutions with best-of-breed products and to back this up with exceptional after-sales Support and...