Executive Coordinator

3 weeks ago

Midrand, South Africa DBSA Full time

The purpose of this position is to provide support to the Group Executive in executing the division’s strategy and goals.

In liaison with the GE: Project Preparation (GE: PPD), manage various strategic initiatives and projects on behalf of the Division.

Develop and implement the Division’s short and long-term business plan and scorecards.

Coordinate and manage the development of the Division's budget - short and long-term aligned to the business plan and scorecards.

Prepare and manage the budget of the GE: PPD’s office and serve as the budget controller in consultation with the GE: PPD (including the preparation of procurement documents when required).

Work with the Division’s management team to implement key strategies, projects and initiatives for the Division.

**Key Responsibilities**:
Coordinate, monitor, track and report on these strategies, projects and initiatives including recommending strategy enhancements/changes as and when required.

Provide business intelligence to the Division by conducting studies, research and keeping abreast on issues affecting areas of responsibility which inform the strategic direction of the Division.

Assist in the management of the GE: PPD’s liaison and interface with high level stakeholders including CEO, Group Executives, Board Members, etc.

Oversee the management of partnership agreements with amongst others key service providers, customers, stakeholders, consultants and business partners.

Coordinate and assist in the preparation of GE: PPD’s various submissions to the Board, Sub Committees of Board and other meetings.

Keep track of all Board and Sub-Committee of Board resolutions and items arising from the various meetings are actioned.

Facilitate the follow-up on key Executive decisions and action items and ensure timeous implementation therefore of.

Assist the GE: PPD with ensuring that performance agreements are in place for all his/her direct reports.

Familiarise the GE prior to attending Exco,Board, Sub-Committee of Board & Other meetings in terms of preparing relevant files, documents, inputs, reports, etc. from various sources.

Provide GE: PPD with information, analysis, discrepancies, etc for effective participation in of these meetings;
Prepare and provide relevant reports for decision making purposes.

Coordinate and/or prepares concept documents, reports, memos, letters and presentations on behalf of the GE: PPD as and when required.

Manage and coordinate incoming and outgoing correspondence where required.

Undertake other tasks as assigned by the Executive Manager, from time to time.

Coordinate the preparation of the Division’s risk matrix.

Assist in the development and implementation of the Risk Metrics in order to monitor the effectiveness of Risk strategies, frameworks, policies, procedures, guidelines, etc.

Evaluate, monitor and report Risks and mitigation thereof.

Coordinates high level divisional risk reports for Group Risk, Exco, Credit Committee, Board, etc

Coordinate the audit plan for the Division.

Business Continuity management and ensuring that Business impact assessment is in place for the Division.

**Expertise & Technical Competencies**:
**Minimum Requirements**

A relevant B Degree.

8-12 years relevant work experience in a similar role.

Experience in drafting reports, presentations, etc for Executives and Board Level.

Experience in communicating with high level stakeholders (verbal and written).

Demonstrable experience in managing projects as well as excellent skills in planning and organising.

Extensive and deep computer expertise in Word, Excel, Powerpoint and Outlook.

Ability to coordinate and manage multiple functions.

Excellent leadership skills in order to manage a team within the GE’s office as well as the ability to mobilise appropriate resources to assist in providing the most suitable solutions and services when required.

Strong Business Acumen and Strategic Advisory experience.

Exposure in strategy in strategy formulation and execution.

Strong Financial Management experience.

**Desirable Requirements**

Knowledge of Economics and /or Finance.

A Financial Management Qualification

Banking industry and/or economic development services industry experience.

MS Projects.

**Technical Competencies**

Written Communication:
Understands that different writing styles are required for different documents or audiences.

Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.

Reviews others’ documents for clarity and impact.

Has a solid mastery of writing principles such as grammar, sentence construction etc.

Verbal communication:
Able to present a theme in writing in an ordered, intelligible manner with well-structured and relevant supporting detail.

Able to understand topic switches and use vocabulary of attitude.

Reasonably fluent in speaking.

Computer Literacy:
Demonstrates advanced skills in the use of one or more software

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