Executive Sales Coordinator

6 months ago

Midrand, South Africa SydSen Recruit Full time

Executive Sales Coordinator - Midrand, Gauteng

The Sales Executive Coordinator will be responsible for overseeing and managing the performance and efficiency of levels of the Sales Team. The role will be responsible for coordinating and overseeing the flow of ALENG’s services and products to customers. The Executive Sales Coordinator role will involve setting goals and quotas for the Sales Team, creating training schedules and maintaining the inventory of sales presentation tools.

The Executive Sales Coordinator will be the go-to person for everything involving sales. This role will focus on developing detailed sales plans, ensuring availability and allocation and delivering every sales target and goal on time. This role requires a background in business skills, management, budgeting, and analysis. The Executive Sales Coordinator should be an excellent communicator and comfortable managing multiple tasks, be a team player and have problem-solving aptitude.

**Responsibilities**
- Lead the team of internal sales representatives for the enquiries and quotations of products. This will be extended to external sales.
- Prepare purchase orders for approval by management.
- Ensure that the received products are fully compliant with specifications before they are shipped to the customer.
- Maintain good relationships with the current OEMs that ALENG and TMW (major client of ALENG), have signed representations for.
- Identify OEMs when visiting the DRC mines and industry that can be approached and added as partners of either ALENG (for the South African market), or TMW (for the DRC market).
- Coordinate the sales team by managing schedules, filing important documents, and communicating relevant information.
- Compile daily lists of leads and delegate them to the sales team. Assist the sales team with administrative duties, including scheduling client conferences and meetings.
- Assist the management team and executives as and when needed.
- Keep the sales team motivated and encouraged to meet their sales quotas and goals.
- Regularly check the sales team’s inventory levels to ensure they have enough materials, like brochures, sales sheets, and presentation slides to properly demonstrate products and services to potential and existing customers.
- Respond to customer complaints and queries and give after-sales support when requested.
- Create and oversee file systems that securely store and record sales items, like records, reports, budgets, and financial information and present reports.
- Perform data entry duties concerning metrics, sales figures, and other key data.
- Assist with compiling and issuing quotes to customers and input various sales orders accurately, ensuring that each order is processed and delivered to customers on time.
- Expedite requests, rush orders and altering sales orders and shipping information as required.
- Inform clients of unforeseen delays or problems.
- Monitor the team’s progress, identify shortcomings, and propose improvements.
- Assist in the preparation and organising of promotional material or events.
- Ensure adherence to laws and policies.
- Be actively involved in the sales of products and services, acquiring new customers, and maintaining contact and relationships with existing customers.
- . Identify and register ALENG to new customers’ database, vendor approval, in South Africa and selected
African countries as will be communicated by management.

**Skills Requirements**:

- Advanced sales and customer service skills.
- Ability to analyse consumer data to optimise sales efforts.
- Knowledge of trends and regulations within the industry/sector.
- Ability to effectively communicate with customers and staff members.
- Excellent leadership and coaching abilities.
- Able to work with other department heads to develop effective marketing strategies.
- Advanced analytical and problem-solving skills.
- Skilled in staff optimisation and team development
- Budgeting, budget forecasting and budget management.
- Strategic thinking.
- Stress management.
- Leadership

**Entry Requirements**:

- Bachelor’s degree in business, marketing, or a related field - qualification in Engineering would be an advantage.
- Training in consumer shopping habits, leadership skills, management and marketing strategies is beneficial.
- 10+ years of proven work experience in a sales-related field, procurement, sales administration, and related fields, preferably within a technical, engineering, or industrial sector.
- Excellent communication skills, ability to collaborate with cross-functional teams, and a proactive problem-solving attitude.
- Fluent spoken and written English ~ French an advantage
- Ability to work in a fast-paced environment, manage multiple tasks, set priorities, work independently and well in a team, and perform under pressure.
- Excellent computer skills

For more information please contact:
**Natani Taljaard

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