Executive Coordinator: Coverage

5 months ago

Midrand, South Africa DBSA Full time

To coordinate the divisions administrative functions and liaising with all key stakeholders both internally and externally. Manage the Executive’s administrative responsibilities such as scheduling, planning, organising and play a key role in the coordination of deliverables and activities internally and externally.

**Key Responsibilities**:
**1. **Divisional Operational Planning and Coordination**
- Coordinate the development of the division’s short and long -term plans and facilitate the scheduling and organising of planning sessions and final divisional plan aligned to the corporate plan and the Banks strategy.
- Coordinate and consolidate inputs for the preparation and alignment of the Divisional Balanced Scorecard (BSC) and provide support in drafting the final draft.
- Monitor and track the divisions performance against the balanced scorecard and provide reports on tracking progress, critical areas of improvement and priorities to ensure targets are achieved.
- Prepare and manage the budget for the division in consultation with the Executive.
- Provide coordination support to the Group Executive to manage various strategic initiatives and special projects on behalf of the Division.
- Conduct research and keeping abreast on topics affecting the division and prepare reports for decision making purposes.
- Participate in meetings to follow-up on key decisions and actions from the Board; Executive Management and ensure timely implementation and feedback is provided.
- Analyse and interpret data and/or reports from unit heads and project leads to provide dashboards and summaries outlining critical information and areas of concern.
- Compile and distribute divisional reports/presentations and communicate on behalf of the executive providing feedback and updates on initiatives, projects, and various operational tasks.
- Implement systems, processes and procedures to improve the divisions administrative efficiency, effectiveness and productivity.
- Act as a point of contact with staff and various stakeholders and provide insight on initiatives, projects and divisions activities.
- Coordinate the divisions human resources activities including the approval of human resource plans and ensuring that performance agreements are completed.

**2. **Risk Management and Governance Committee Support**

***
- Facilitate and co-ordinate the development and implementation of the risk register to provide an overview to the divisions management team.
- Monitor the divisions risk register and develop a risk matrix to evaluate and report on operational risks and risk mitigation actions implemented.
- Plan and schedule the performance of periodic management assurance reviews to assess the adequacy and effectiveness of the risk mitigation measures.
- Coordinate and assist in the preparation of divisional submissions to management and board committees, business review, management committees, ad hoc resolutions from divisional specific committees (secretariat).
- Coordinate internal and external audit review process and liaise with unit heads to consolidate feedback.
- Facilitate the development, management and monitoring of the division’s delegation of authority guideline, ethics / declaration of interest requirements, committee requirements and charters, as well as board requirements.

**3. **Office Administration**
- Develop specific templates for the division for standardisation of reporting and administrative efficiency.
- Administer the document management system to secure/ store data and provide a platform for sharing division information.
- Work with the Group Executive to support the planning and execution of day-to-day work routines and key deliverables.
- Management of the Group Executive’s office with specific reference to the following:

- Monitor that the Group Executive’s office is appropriately resourced with daily consumables;
- Provide secretariat support in key meetings and interactions to ensure the recording of decisions and follow-up;
- Draft and edit all communication (letters, routine correspondence) from the Office of the Executive for approval; and
- Provide inputs, review and quality assurance of all documents and reports from the Executive.
- Procurement of professional services on behalf of the Group Executive by developing the relevant procurement documents and ensuring that procurement is performed according to the policy.

**4. **Stakeholder Engagements**
- Consolidate and compile inputs from unit heads to develop a stakeholder management framework for the division which incorporates the engagement plan and reporting requirements for internal and external stakeholders.
- Manage the Executive’s engagements and communications with critical stakeholders, including Ministers’ and CEO’s.
- Oversee the management of partnership agreements with amongst others key stakeholders, partners, clients, service providers, and consultants.

Undertake other tasks as assigned by the Executive, from t

  • Executive Coordinator

    5 months ago

    Midrand, South Africa Kamo Placement Full time

    Gauteng, Midrand - Annually Cost To Company (Market related, Negotiable) To coordinate the divisions administrative functions and liaising with all key stakeholders both internally and externally. Manage the Executive’s administrative responsibilities such as scheduling, planning, organising and play a key role in the coordination of deliverables and...

  • Executive Assistant

    5 months ago

    Midrand, South Africa GC Solar Midrand Full time

    We are looking for a professional **Executive Assistant & Coordinator** to join our team in Midrand. **Executive Assistant & Coordinator's Responsibilities**: - Act as the point of contact among executives and external partners. - Manage information flow in a timely and accurate manner. - Manage executives’ calendars. - Make travel and accommodation...

  • Executive Sales Coordinator

    6 months ago

    Midrand, South Africa SydSen Recruit Full time

    Executive Sales Coordinator - Midrand, Gauteng The Sales Executive Coordinator will be responsible for overseeing and managing the performance and efficiency of levels of the Sales Team. The role will be responsible for coordinating and overseeing the flow of ALENG’s services and products to customers. The Executive Sales Coordinator role will involve...

  • Dc Coordinator

    5 months ago

    Midrand, South Africa RCL FOODS Careers Full time

    At **RCL FOODS** we see and do things differently. We think bigger, work smarter, and collectively work as a team to achieve our ambition; MORE food to MORE people, MORE often! We at RCL FOODS are in search for a **DC Coordintor** to join our **Vector Logistics **Division. The role will be reporting to **Roodepoort** and report to the **Area Sales...

  • Marketing Coordinator

    2 weeks ago

    Midrand, South Africa ikeja Full time

    As we continue to expand and enhance our brand, we are looking for a proactive and dynamic Marketing Coordinator to join our team. The Marketing Coordinator will play a crucial role in executing ikeja's marketing strategies, enhancing brand consistency, and coordinating various marketing activities. This position requires a detail-oriented individual who is...

  • Marketing Coordinator

    3 months ago

    Midrand, South Africa ikeja Full time

    As we continue to expand and enhance our brand, we are looking for a proactive and dynamic Marketing Coordinator to join our team.The Marketing Coordinator will play a crucial role in executing ikeja's marketing strategies, enhancing brand consistency, and coordinating various marketing activities. This position requires a detail-oriented individual who is...

  • Sales Executive Coordinator

    5 months ago

    Midrand, South Africa Scitech Placements Full time

    We are seeking a Sales Executive Coordinator who will join our dynamic sales team that provides technical services and the supply of products to the mines and industry in South Africa and the Democratic Republic of the Congo (DRC). **Skills and Requirements**: - Bachelor’s degree in business, marketing, or a related field - qualification in Engineering...

  • Executive Assistant

    6 months ago

    Midrand, South Africa Oza Holdings Full time

    We are seeking a professional Executive Assistant with the primary responsibility of supporting the Chief Executive Officer (CEO), provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking...

  • Executive Pa

    5 months ago

    Midrand, South Africa Solar Mining Services Full time

    **JOB PURPOSE SUMMARY** To provide high-quality administrative and clerical assistance to the Chief Executive and other top-level Executives. **DUTIES AND RESPONSIBILITIES** - Identify and address the needs of the Chief Executive and perform administrative tasks to ensure our company’s workflow runs smoothly. - Scheduling meetings, making travel...

  • Sales Executive Coordinator

    5 months ago

    Midrand, South Africa Scitech Placements Full time

    We are looking for a Sales Executive Coordinator in the Mining/Engineering sector, Johannesburg The role of the Sales Executive Coordinator is to supervise and manage the work and effectiveness of the in-house sales team. The job will entail directing and managing the distribution of services and goods to its clients. The responsibilities of the Sales...

  • Executive PA

    1 month ago

    Midrand, South Africa Capital Recruit Full time

    Job Summary: We are seeking a highly organized and professional Executive Personal Assistant to provide comprehensive support to the CEO. The ideal candidate will be responsible for managing the executives schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities. This role requires exceptional...

  • Marketing Coordinator

    3 months ago

    Midrand, South Africa ikeja Full time

    As we continue to expand and enhance our brand, we are looking for a proactive and dynamic Marketing Coordinator to join our team. The Marketing Coordinator will play a crucial role in executing ikeja's marketing strategies, enhancing brand consistency, and coordinating various marketing activities. This position requires a detail-oriented individual who is...

  • Digital Marketing Assistant

    2 weeks ago

    Midrand, Gauteng, South Africa ikeja Full time

    Job DescriptionWe are seeking a highly skilled and proactive Marketing Coordinator to join our team at ikeja. The ideal candidate will have a strong understanding of marketing principles and practices, excellent communication and interpersonal skills, and the ability to multitask on a variety of projects simultaneously.Key Responsibilities:Implement and...

  • Executive Assistant

    2 months ago

    Midrand, South Africa Macrocomm Telecommunications Full time

    Assists the relevant senior leadership team with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for...

  • Strategic Operations Coordinator

    4 weeks ago

    Midrand, Gauteng, South Africa Optimal Growth Technologies Full time

    Optimal Growth Technologies seeks a highly skilled Strategic Operations Coordinator to provide exceptional support to senior executives within the telecommunications industry.Key Responsibilities:Manage calendars, schedule meetings, and coordinate travel arrangements to ensure seamless executive support.Screen and prioritize emails, phone calls, and requests...

  • Executive Support Associate

    3 weeks ago

    Midrand, Gauteng, South Africa Capital Recruit Full time

    We are seeking a highly organized and experienced Executive Support Associate to provide comprehensive support to the CEO. The ideal candidate will be responsible for managing the executive's schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities.Key Responsibilities:Calendar Management:...

  • Executive Support Specialist

    1 month ago

    Midrand, Gauteng, South Africa Capital Recruit Full time

    Job Summary:We are seeking a highly skilled and organized Executive Personal Assistant to provide comprehensive support to our CEO. The ideal candidate will be responsible for managing the executive's schedule, coordinating meetings, handling confidential information, and ensuring the smooth operation of daily activities. This role requires exceptional...

  • Executive Pa

    7 months ago

    Midrand, South Africa PSG Insure Full time

    We are looking to hire a methodical personal executive assistant to perform all administrative and clerical duties required by our C-level executives. The personal executive assistant's responsibilities include recording and distributing minutes of meetings, filing reports and other administrative documents, and meeting with important company associates on...

  • Executive Personal Assistant

    1 month ago

    Midrand, South Africa Optimal Growth Technologies Full time

    Executive Personal Assistant Role Purpose: The Executive Personal Assistant will provide high-level administrative support to senior executives within the telecommunications industry.This role involves managing the executive's day-to-day activities, facilitating communication, and ensuring the efficient operation of the executives office.The ideal candidate...

  • Executive Assistant to CEO

    20 hours ago

    Midrand, South Africa Jobted ZA C2 Full time

    Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking an Executive Assistant to provide high-level administrative support to the CEO. Job type: Permanent, on-site Location: Midrand Gauteng Duties including but not limited to: - Manage professional and personal scheduling for CEO, including...