Personal Administrative Assistant
7 months ago
As a Personal Administrative Assistant, you will provide high-level administrative support to our 2 Directors. Your primary responsibility will be to manage and streamline the administrative tasks of the individual you're assisting, allowing them to focus on their core responsibilities. You will act as a gatekeeper and liaison between the executive and internal/external stakeholders, ensuring smooth communication and efficient workflow.
**Responsibilities**:
- **Calendar Management**: Maintain and organize the executive's calendar, scheduling meetings, appointments, and travel arrangements. Remind the executive of upcoming commitments and deadlines.
- **Document Management**: Organize and maintain physical and digital files, ensuring easy retrieval and confidentiality. Assist in preparing presentations, reports, and documents as needed.
- **Meeting Coordination**: Coordinate and arrange meetings, conferences, and events. Prepare meeting agendas, materials, and presentations. Take meeting minutes and follow up on action items.
- **Travel Arrangements**: Make travel arrangements including flights, accommodations, and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place.
- **Expense Management**: Manage expense reports and reimbursements. Keep track of receipts, invoices, and other financial documents. Ensure expenses are properly recorded and reconciled.
- **Task Prioritization**: Help prioritize tasks and manage deadlines effectively. Anticipate the executive's needs and proactively handle administrative tasks to support their productivity.
- **Research and Analysis**: Conduct research on various topics as requested by the executive. Compile and summarize information for decision-making purposes.
- **Confidentiality**: Handle sensitive information with discretion and maintain confidentiality at all times. Exercise good judgment in dealing with confidential matters.
- **Miscellaneous Support**: Provide general administrative support such as photocopying, filing, ordering supplies, and other ad-hoc tasks as required.
**Qualifications and Skills**:
- Proven experience as an administrative assistant, executive assistant, or similar role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Attention to detail and accuracy in work.
- Ability to multitask and prioritize tasks effectively.
- Discretion and trustworthiness in handling confidential information.
- Flexibility to adapt to changing priorities and work under pressure.
- Professional demeanor and positive attitude.
**Please respond with a copy of your CV, your availability as well as your current salary earning by attaching a copy of your latest payslip, and confirm your salary expectations.
-
Personal Assistant
7 months ago
Cape Town, South Africa FROGG Recruitment Full time**Personal Assistant Strand Cape Town** Our client is looking for a Personal Assistant PA/Administrative Assistant in Strand / Somerset Area Cape town to assist the Owner of various businesses You will need 3-4 years of Personal Assistant / Executive Assistant experience preferably in the hospitality/e-commerce industry. **Salary Negotiable to experience...
-
Personal Assistant
7 months ago
Cape Town, South Africa Tych Business Solutions Full time**Personal Assistant** **Job purpose and summary** The Personal Assistant is responsible for providing Management with full administrative support, and attending to specific allocated tasks in both a professional and personal capacity. **Duties and responsibilities** - Diary and time management for stakeholders - Maintaining documentation - Screen and...
-
Personal Assistant
7 months ago
Cape Town, South Africa Grand Property Marketing Pty Ltd Full time**Job Title: Personal Assistant to the Manager** **Company**: GRAND PROPERTY (Cape Town) **Location**: Cape Town, South Africa **Job Type**: Full-time **About GRAND PROPERTY**: Prestigious Cape Town real estate company specializing in the upper market. **Position Overview**: Seeking a proactive Personal Assistant to support the Manager. Key...
-
Personal Assistant
4 days ago
Cape Town, South Africa Narker Property Group Full timeWe are a company in the property industry seeking the services of an experienced administrator/personal assistant who has administration experience. You would need to have a verifiable track record being involved in PA and administrative duties. **Skills required are**: - Good communication - Good accounting and experience working with numbers - Editing...
-
Personal Assistant
3 months ago
Cape Town, South Africa HotelJobs.co.za Full timeVillage N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits. **Who We're...
-
Personal Assistant
2 days ago
Cape Town, South Africa Finovate Full timeOur client, a boutique hotel group, is looking for a **Personal Assistant** with a minimum of 5 years’ experience within the Hotel sector. The role is to provide administrative and bookkeeping support to the owner. **Duties may include**: - Provide general administrative assistance to the owner. - Managing diaries and organising meetings and...
-
Personal Assistant
1 week ago
Cape Town, South Africa N U Full timeWe are looking for a female Personal Assistant for our Pharma and Wellness Company in Cape Town. Must be able to travel extensively within South Africa and Dubai / UAE. You must be able to multi-task and very efficient in Social Media & Communication Skills. You must be highly committed and independent. **Responsibilities**: 1. Acting as the point of...
-
Personal Assistant
7 months ago
Cape Town, South Africa Africa Trailers Full time**About us** We are your premier provider of innovative mobile trailers, refrigerators, kitchens, and classrooms designed to meet Manufactured Trailer needs for South Africa. **Job Overview**: We are seeking a highly organized and detail-oriented individual to join our team as a Personal Assistant. As a Personal Assistant, you will provide administrative...
-
Personal Assistant
6 months ago
Cape Town, South Africa Seasoned Recruitment Full timeExciting Opportunity: Personal Assistant to PA/Receptionist at an office of a Leading Private Property Developer Are you a master multitasker with exceptional organizational skills? Do you thrive in fast-paced environments and have a knack for handling various responsibilities with grace and efficiency? If so, we have the perfect opportunity for you! Join...
-
Office Manager
4 days ago
Cape Town, South Africa Newman Architecture and Design Full time**Office Manager / Administrator / Personal Assistant** A small team of Architects and Designers in the Southern Suburbs is looking for a driven, hardworking, and energetic individual with strong administrative skills to join their team. Our team offers a turnkey service and specializes in high-end, beautiful, bespoke homes. **Office Manager/Administrator...
-
Personal Assistant
8 months ago
Cape Town, South Africa EnableSA (Pty) Ltd Full timeSupporting daily tasks, managing schedules, coordinating communication, organizing travel arrangements, and providing administrative assistance with confidentiality and efficiency. **Responsibilities**: - Manage and organize daily schedules, appointments, and meetings for the director. - Assist in personal tasks such as making travel arrangements, running...
-
Personal Assistant
4 days ago
Cape Town, South Africa Urban Beauty Full timeWe are looking for a Personal Assistant urgently to assist the owner with administrative tasks working part-time 2-3 times a week (Tuesdays & Saturdays and other days as required). **Requirements**: 1. Matric 2. PA experience 3. Presentable 4. Good organizational skills 5. Computer literate (Microsoft Office/Outlook) 6. Can drive with license...
-
Personal Assistant
7 hours ago
Cape Town, South Africa THE TREAT Full timeMust have at least 5 years experience as a personal assistant **Salary**: From R12,607.00 per month Ability to commute/relocate: - Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required) **Experience**: - Administrative office procedures, practices and equipment: 5 years (preferred)
-
Personal Assistant
6 months ago
Cape Town, South Africa CME Recruitment Full time**Join this exiting modern environment as a Personal Assistant to the CEO** **It will be a one year contract with a 3 month probation period.** **Education** - **2 years minimum Executive Assistance experience**: - **Grade 12**: - **Business diploma or secretarial qualification**: - **Excellent computer literacy** **Personal characteristics...
-
Personal Assistant
2 months ago
Cape Town, South Africa West Coast Personnel Full timeWe are seeking a dedicated and organized Personal Assistant to support our Managing Director and manage various aspects of the companys operations. The ideal candidate will possess strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.Key Responsibilities:Manage the companys and Managing Directors private...
-
Personal Assistant
7 months ago
Cape Town, South Africa Tych Business Solutions Full time**Job ID**: 74884**Date Posted**: Posted 7 hours ago**Location**: Cape Town**Job Title**: PERSONAL ASSISTANT - CAPE TOWN - WESTERN CAPE Duties and responsibilities - Diary and time management for stakeholders - Maintaining documentation - Screen and respond to all incoming telephone calls and take action as appropriate - Procurement of ad hoc items as...
-
Personal Assistant
6 days ago
Cape Town, South Africa Dante Personnel Full timeWestern Cape, Cape Town - CBD - R 20000 - R 23000 PERSONAL ASSISTANT (12-month contract) CBD SALARY R23 000 CTC **Minimum requirements**: 5 years’ relevant secretarial and administrative experience Proof required of valid driver’s licence Manage the Office of the CEO Perform secretarial duties Manage the budget Arrange meetings and...
-
Personal Assistant
3 weeks ago
Cape Town City Centre, South Africa Jobted ZA C2 Full timeAbout us: Village N Life is a leading local Tourism and Hospitality group where we go above and beyond to ensure the last 10% standards are met. If you thrive on a company culture that focuses on growing their employees through career development and incentives, this is the company for you. Where exceptional people and exceptional opportunity awaits. Who...
-
Personal Assistant
7 months ago
Cape Town, South Africa Moyoko Professional Full time**Responsibilities**: - Manage a complex and ever-changing schedule, including coordinating appointments, meetings, and travel arrangements for the individual, as well as any accompanying staff or guests - Conduct research, prepare reports, and create presentations for meetings or events as required - Organize and coordinate personal and professional...
-
Executive Personal Assistant
3 months ago
Cape Town, South Africa HotelJobs.co.za Full timeThe position of Executive Personal Assistant is available to work directly with the CEO of this hospitality entity. You will be responsible for supporting the planning, administration, communication, reporting and following up the CEO's needs and undertaking various tasks to support his vision and strategy. **Responsibilities**: - Calendar management:...