Executive Personal Assistant

6 months ago


Sandton, South Africa Growthpoint Properties Full time

**Job purpose**

To provide administrative support, diary and travel management for the RSA Chief Executive Officer (CEO) and Head Strategy, ESG and Investor Relations. To support to the broader personal assistant team. This role will also assist the broader Executive Management with travel arrangement and administration from time to time.

**Duties and responsibilities**
- Manage the diaries, meetings and travel arrangements of the RSA CEO and Head Strategy, ESG and Investor Relations and 2 other executives.
- Assist the RSA CEO and manage output, workflow and office deadlines
- Co-ordinate multiple internal and external meetings with ease and efficiency
- Ability and proficiency in PowerPoint, Excel and Word a must (tech savvy) such as:

- Develop and maintain Excel spreadsheets and filing systems
- Compiling relevant information for creation of presentations
- Prepare agendas as directed and draft minutes of meetings
- Compile, collate and disseminate board and management packs
- Screen calls and answer queries where possible or re-direct to relevant person within the business
- Draft, type and dispatch the RSA CEO’s correspondence as directed
- Undertake any other duties as requested by the RSA CEO
- Deal with main board of directors and directors of group companies
- General understanding of the investor environment
- To project a professional, efficient, and courteous image and work ethic

**Experience**
- 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience

**Qualifications**
- Minimum Matric
- Relevant Secretarial Certificate/Diploma
- BA degree would be advantageous

**Competencies and Skills**
- Advanced computer literacy - proficient in Word (essential), Excel (essential) and PowerPoint (essential)
- Accurate speed typing skills
- Minute taking, shorthand - preferable
- Problem solving and sound judgment
- Ability to organise and prioritise
- Strong interpersonal communication skills - an ability to interact with people at all levels
- High emotional intelligence
- Capable of working in a pressurized environment - able to occasionally work unsociable hours and with an increased workload
- Good business sense and able to pick up concepts quickly
- Strong sense of discretion (ethical approach and commitment towards confidentiality)
- Takes own initiative and is proactive
- Broader understanding of the investor/broker community (desirable)

**Working conditions**

This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment.



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