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Facilities and Maintenance Manager

4 weeks ago

Durban, South Africa Durban University of Technology Full time

DUT~ has approximately 33 000 students, the Durban University of Technology (DUT) is the first choice for higher education in KwaZulu-Natal (KZN). It is located in the beautiful cities of Durban and Pietermaritzburg (PMB). As a University of Technology, it prioritises the quality of teaching and learning by ensuring its academic staff possess the highest possible qualification that they can get.

The Durban University of Technology is a result of the merger in April 2002 of two prestigious technikons, ML Sultan and Technikon Natal. It was named the Durban Institute of Technology and later became the Durban University of Technology in line with the rest of the universities of technology.

DUT, a member of the International Association of Universities, is a multi-campus university of technology at the forefront of higher education, technological training, research, and innovation. In alignment with DUT’s strategy ENVISION 2030, the University would like to see its people (staff, students etc) become entrepreneurial and innovative.

In 2020, DUT was ranked amongst the Top 500 Universities globally, and 10th for citations globally and 5th Nationally. DUT has six Faculties, Accounting and Informatics, Applied Sciences, Management Sciences, Engineering and the Built Environment, Health Sciences and Arts& Design.

Real Estate Management

Post: Facilities and Maintenance Manager

Minimum Requirements:

- NQF Level 7 qualification in Relevant field of specialization OR Built Environment OR Engineering OR related field.
- Registered with Professional Body.
- Eligible to be registered as a professional member of ECSA OR PMP OR SACPMP OR relevant field
- At least five years’ experience in a specialist’s environment.
- Technical knowledge.
- Project management knowledge.
- Negotiating Skills.
- Knowledge of the operations of a university, or organization with similar needs and constraints, and its environment. Strong planning, organizing, and delivering ability.
- Strong interpersonal and communication skills and the ability to work.
- Strong team abilities.
- Competent time management skills.

Summary of Duties:

- Inspecting, assessing, and assigning to approved work and services to service providers, ensure that service providers/contracts /internal staff execute work correctly, timely and according to the required standards or service levels.
- Implement, utilize, and update electronic system to plan and execute work procedures (Planned or Scheduled maintenance programs).
- Managing of the Work packages or work orders throughout all the statuses and project/contract phases. Emergency work management and scheduling of the work and informing all stakeholders.
- Manages work quality in accordance with policies, procedures, and legal requirements.
- Defines risk response control to enable the pro-active management of the identified risks.
- Oversees work execution undertaken to ensure the desired results are achieved, the most efficient resources are utilised, and the different interests involved are satisfied.
- Conducts quality assurance in accordance with set schedules to ensure that the deliverables adhere to set standards.
- Assists and advises relevant internal stakeholders, and teams to the best use DUT resources and approaches.
- Undertakes other duties or manage certain projects which may arise or as may be delegated from time to time.
- Prepares and submits reports/statistics of work undertaken reports to various structures as required, in accordance with the reporting schedule.
- Track and report work deliverables and performance management of contractors. Keep records and report, providing a real-time, comprehensive, and prioritized view of all work objectives.
- Prepares the monthly consolidated management report on operational and running cost.
- Maintain good communication with all stakeholders, develop and create the process of engaging with all stakeholder and feedback process (staff, students, and Service Providers).
- Provide and plan work for service contractors to have access to areas where work needs to be carried out.
- Engage stakeholders and create awareness procedures (to inform occupants or users in advance if access is required in advance to perform work).
- Identify the deliverables in accordance with a formulated project plan to determine the resource requirements in terms of availability and competence.
- Select staff and allocate to the identified areas of responsibility.
- Inform staff of the expected roles and responsibilities to ensure that all involved staff understand their part in the project.
- Plan and execute project team development to ensure the highest possible level of synergy and team performance.
- Analyses the HR plan, determine the relevant deliverables and set performance targets for own team in the department.
- Ensures the implementation of learning and development programmes for staff, including personal development plans.
- Creates and maintains a climate conducive f