Facilities and Maintenance Manager

3 weeks ago

Durban, KwaZulu-Natal, South Africa Durban University of Technology Full time
Job title : Facilities and Maintenance ManagerJob Location : KwaZulu-Natal, DurbanDeadline : March 28, 2025Quick Recommended Links
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Minimum Requirements:

  • NQF Level 7 qualification in Relevant field of specialization OR Built Environment OR Engineering OR related field.
  • Registered with Professional Body.
  • Eligible to be registered as a professional member of ECSA OR PMP OR SACPMP OR relevant field
  • At least five years' experience in a specialist's environment.
  • Technical knowledge.
  • Project management knowledge.
  • Negotiating Skills.
  • Knowledge of the operations of a university, or organization with similar needs and constraints, and its environment. Strong planning, organizing, and delivering ability.
  • Strong interpersonal and communication skills and the ability to work.
  • Strong team abilities.
  • Competent time management skills.

Summary of Duties:

  • Inspecting, assessing, and assigning to approved work and services to service providers, ensure that service providers/contracts /internal staff execute work correctly, timely and according to the required standards or service levels.
  • Implement, utilize, and update electronic system to plan and execute work procedures (Planned or Scheduled maintenance programs).
  • Managing of the Work packages or work orders throughout all the statuses and project/contract phases. Emergency work management and scheduling of the work and informing all stakeholders.
  • Manages work quality in accordance with policies, procedures, and legal requirements.
  • Defines risk response control to enable the pro-active management of the identified risks.
  • Oversees work execution undertaken to ensure the desired results are achieved, the most efficient resources are utilised, and the different interests involved are satisfied.
  • Conducts quality assurance in accordance with set schedules to ensure that the deliverables adhere to set standards.
  • Assists and advises relevant internal stakeholders, and teams to the best use DUT resources and approaches.
  • Undertakes other duties or manage certain projects which may arise or as may be delegated from time to time.
  • Prepares and submits reports/statistics of work undertaken reports to various structures as required, in accordance with the reporting schedule.
  • Track and report work deliverables and performance management of contractors. Keep records and report, providing a real-time, comprehensive, and prioritized view of all work objectives.
  • Prepares the monthly consolidated management report on operational and running cost.
  • Maintain good communication with all stakeholders, develop and create the process of engaging with all stakeholder and feedback process (staff, students, and Service Providers).
  • Provide and plan work for service contractors to have access to areas where work needs to be carried out.
  • Engage stakeholders and create awareness procedures (to inform occupants or users in advance if access is required in advance to perform work).
  • Identify the deliverables in accordance with a formulated project plan to determine the resource requirements in terms of availability and competence.
  • Select staff and allocate to the identified areas of responsibility.
  • Inform staff of the expected roles and responsibilities to ensure that all involved staff understand their part in the project.
  • Plan and execute project team development to ensure the highest possible level of synergy and team performance.
  • Analyses the HR plan, determine the relevant deliverables and set performance targets for own team in the department.
  • Ensures the implementation of learning and development programmes for staff, including personal development plans.
  • Creates and maintains a climate conducive for team performance to enable the team to deliver on set targets.
  • Monitors and measures the department performance in accordance with the metrics agreed upon in the performance agreements and corporate balance score card.
  • Initiates pro-active and corrective actions as required to ensure service delivery.
  • Complete management actions within the required time frames.
  • Coach direct reports by compiling and providing clear feedback on work performance and provides constructive suggestions to improve performance.
  • Monitors and evaluate the impact of own direct reports development interventions on performance.
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