Office Assistant

2 weeks ago

Johannesburg, South Africa Curiska (Pty) Ltd Full time

**Personal Assistant Duties**
- Setup accommodation and entertainment arrangements for company visitors.
- Maintain Exec’s calendars.
- Prepare and maintain Exec’s expense reports (credit cards travel expenses).
- Setup and coordinate meetings and conferences (year end functions, sales conferences, launch events).
- Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes.
- Preparation of all Agreements
- Answer telephones and handle queries in an appropriate manner.
- Meet and greet clients and visitors.
- Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning, and filing (also filing of Exec’s personal documentation).
- Dealing with incoming mail, faxes, post, and correspondence.
- Maintain hard copy and electronic filing system (All agreements, statutory, contracts etc.)
- Sign for courier/delivery packages.
- Research, price, and purchase office furniture and supplies (furniture / stationary).
- PA functions for numerous 3d parties
- Accommodation booking for Company employees.
- Liaise with suppliers.
- Ordering Office Supplies and Stationery
- Arrange delivery of stationery and groceries to the stores
- Coordinate project-based work (Tenders etc.)
- Assist with supervision to support Staff (Reception, tea, and cleaning ladies

**Reception**

***
- Switchboard Duties
- Relieving switchboard as well as daily reception duties
- Devising and maintaining office systems to deal efficiently with paper flow.
- Assist with personal tasks for Executives (vehicle license, medical aid, personal policy of Executives)
- Handling of all insurance claims on the company policy and personal policy of Exec’s.
- Handling Medical aid submission and all claims for Executives
- Handling all utility queries for executives
- Handling all new vehicle registration and personalization of number plates
- Payment preparation for CEO and queries - checking statement for correct amounts.
- Following up on all medical, personal, and family queries
- General building maintenance (including and not limited to arranging air con repairer, handyman, electricians, carpet repairs, generator maintenance, ADT Services, and cleaning)
- Preparation of Exec’s lunches (will receive assistance from Tea ladies but they prefer that you prepare lunches if you not busy)
- Keeping an electronic record of all company cell phone contracts and handsets.
- Control the movement of assets and ensure procedures are adhered to.
- Booking of golf games for events and leisure
- Stationery and groceries, ordering and checking of stock.
- Unpacking stationery and groceries by herself to minimize loss.
- Picking stationery for all companies and delivering to them
- Overseeing stock taken for the kitchen - check out to boardrooms and checking back in
- Started a facility reporting system
- discusses with the Maintenance manager every.
- Fleet management: Vehicle licensing, new registrations, renewals, booking of maintenance for vehicles.
- Making sure passports, ID’s and drivers’ licences does not expire, organizes appointments for renewals.
- Visa Applications
- Facility management: Overseeing maintenance, quotations, payments, and general quality of completed work. Obtaining new Service providers for Maintenance and construction on the building.
- Liaising with architects, lawyers and building inspectors.
- Asset management
- Controlling e-tags and access cards
- Implementing new systems of control
- Overseeing Cleaners, Driver, maintenance worker, kitchen staff, office staff
- Facilities insurance, memorabilia, personal insurance.
- Handling Insurance claims, for the company as well as for the Executives and their families.
- Delivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries.
- Organizing deliveries and pick-ups for executives and their families
- Online purchases for the Executives
- Storage and delivery of prizes for Events
- Logbooks for Executives

**HR Duties**
- Full recruitment cycle, including job specs.
- Booking boardrooms for interviews
- Capturing the outcomes of interviews and following up with recruitment agencies
- Drafting contracts, job descriptions and policies for new employees
- Capturing new employees on the Talenger system
- Preparing employee files
- Draw reports from system, head counts, leave, medical aid, union, pension fund.
- Preparing UI19 Applications
- Preparing letters of warning for employees when it is required.
- Inform Manager of hearings that must take place. Also do prep packs for complainant and chairperson.
- Attending to all Disciplinary related queries and following the relevant procedure to ensure that the matter gets resolved.
- Ensure effective compliance with policies and procedures as well as legitimate instructions.
- Familiarize yourself with the content of policies and procedures as they come about.
- Follow up with branches to ensure that all HR related

  • HR Officer

    5 days ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **Duties and Responsibilities**: - New Employee Onboarding & Payroll/HR Administration - Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving pre-approval from National HR in line with the provisions of the Foreign National...

  • HR Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa ADvTECH Support Office Full time

    Duties and Responsibilities: New Employee Onboarding & Payroll/HR Administration Oversees the foreign national approval and tracking (i.e. permit expiry dates, etc.) process on campus for fixed term staff and ensures that no offers are made prior to receiving preapproval from National HR in line with the provisions of the Foreign National Guidelines. Ensures...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Office Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Answer phones and direct calls. Monitor the use of office equipment and supplies within the office. Coordinate the maintenance and repair of office equipment. Maintain the front desk, pantry, meeting rooms and office are clean and...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Office Assistant for Johannesburg, South Africa. **Responsibilities of this Post**: Answer phones and direct calls. Coordinate the maintenance and repair of office equipment. Monitor the use of office equipment and supplies within the office. Maintain the front desk, pantry, meeting rooms and office are clean and...

  • Office Assistant

    1 week ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OFFICE ASSISTANT**: - Ciazcon Consulting- Published- June 25, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Office Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Maintaining files and documentation. -...

  • Sales Assistant durban Campus

    1 day ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **PRIMARY PURPOSE OF THE JOB** Responsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growth **KEY RESULT AREAS** 1. To maintain new and follow up leads and to achieve target growth for the campus. 2. Ensure all school administrative duties are done timeously and Head Office and the Campus Principal is up to date...

  • Assistant Accountant

    1 week ago

    Johannesburg, South Africa ADvTECH Support Office Full time

    **Overall Purpose of the Job**: - To be responsible for assisting with the full Accounting function for Capsicum/IIE_HSM. - To ensure that complete and accurate information is available for Reporting. *** **Key Performance Areas/Main Outputs and Responsibilities**: **Output 1 - Cash and Bank Management**: - Assisting with the monitoring of daily cash...

  • Office Assistant

    3 weeks ago

    Johannesburg, South Africa Ciazcon Consulting Full time

    **OFFICE ASSISTANT**: - Ciazcon Consulting- Published- June 10, 2024- Location- Johannesburg, South Africa- Category- Administration / Front Desk / PA / Secretary- Job Type- Full-time**Description**: Currently we are searching for an Office Assistant for Johannesburg, South Africa. Responsibilities of this Post: - Manage general administration. - Issue...

  • Office assistant

    3 months ago

    Johannesburg, South Africa Maneshez solutions services Full time

     Our company is looking for an office assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.In order for you to be...

  • Office Assistant

    2 weeks ago

    Johannesburg, South Africa Starlet Group Full time

    **Job Title: Office Assistant** **Type: Full-time** **Responsibilities**: - Provide general office support, including answering phones and handling inquiries. - Assist in organizing and maintaining office space and supplies. - Handle basic data entry and clerical tasks. - Coordinate appointments and meetings. **Requirements**: - Previous office...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa WePlace Full time

    Gauteng, JHB - Northern Suburbs - Market - Related Annually Cost To Company (Market related) A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office...

  • Office Assistant

    3 months ago

    Johannesburg, South Africa WePlace Full time

    Gauteng, JHB - Northern Suburbs - Market - Related Annually Cost To Company (Market related) A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office...

  • Sales Assistant durban Campus

    2 weeks ago

    Johannesburg, Gauteng, South Africa ADvTECH Support Office Full time

    PRIMARY PURPOSE OF THE JOBResponsible for growing and maintain the Capsicum Culinary Studio Brand and achieving targeted growthKEY RESULT AREASTo maintain new and follow up leads and to achieve target growth for the campus.Ensure all school administrative duties are done timeously and Head Office and the Campus Principal isup to date with what happens on...

  • Office Assistant

    2 months ago

    Johannesburg, South Africa Dynexity Full time

    A position is available for an Office Assistant with experience in the following: - Travel arrangements - Maintaining of Exec's expense reports, logbooks & calendar. - Coordination of meetings & functions - Preparation of all agreements - Taking Dictation - Ordering office supplies - Liaise with suppliers - Coordinate Tenders - Handling insurance claims &...

  • Office Assistant

    2 weeks ago

    Johannesburg, South Africa RGA Full time

    **Position Overview** Reporting to the Office Manager the Office Assistant will be required to fulfill all administration, switchboard and reception duties. **Responsibilities** - As the Office Assistant greet customers, visitors incoming couriers and direct them as necessary. - Handle a busy switchboard and direct calls and take messages accurately. - Set...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Consulting Full time

    OFFICE ASSISTANT: Ciazcon Consulting Published June 10, 2024 Location Johannesburg, South Africa Category Administration / Front Desk / PA / Secretary Job Type FulltimeDescription:Currently we are searching for an Office Assistant for Johannesburg, South Africa.Responsibilities of this Post: Manage general administration. Issue furniture packing lists to the...

  • Office Assistant

    4 weeks ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    IntroductionReference: JHB000042-JC-2A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office skills.DescriptionIt is a high paced goal orientated sales and service...

  • Office Assistant

    2 months ago

    Johannesburg, Gauteng, South Africa Jobking Full time

    IntroductionReference: JHB000042-JC-2A dynamic up and coming Recruitment Agency based in Rivonia is looking for an office assistant to assist on a three-month contract basis. This multiple skilled individual must be a self-starter, service orientated and have excellent Microsoft Office skills.DescriptionIt is a high paced goal orientated sales and service...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Starlet Group Full time

    Job Title: Office AssistantType: Full-timeResponsibilities: Provide general office support, including answering phones and handling inquiries. Assist in organizing and maintaining office space and supplies. Handle basic data entry and clerical tasks. Coordinate appointments and meetings.Requirements: Previous office experience preferred. Proficient in...

  • Office Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Bolt Technology Full time

    Bolt is one of the fastest-growing startups in the world with over 100M happy customers in 45+ countries, from Europe to Africa. We're building the future of transport - one platform that connects you with cars, motorcycles, scooter sharing, and anything else you need to move around in your city. Fast, convenient and affordable for everyone, as transport...