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Administrative Assistant

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Bellville, South Africa University of the Western Cape Full time

Post Number- 8020262; 8033562;8021949;8021945- Faculty/Department- University of the Western Cape -> Deputy Vice-Chancellor: Student Development & Support -> Residential Services- Type of Position- Permanent - Full Time- Length of Contract Period- Location- Main Campus - Bellville, WC ZA (Primary)- Closing Date- 9/4/2024**Role Clarification & Key Performance Areas**

The Division for Student Development and Support (SDS) plays a leading role in creating a holistically focused, enabling environment and provides excellent opportunities for students to develop to their full potential as active scholars and responsive citizens in South Africa. Applications for the post of **Administrative Assistant** are invited from vibrant individuals with experience in Student Housing facilities management or administration at an operational level. Experience at a tertiary educational institution or similar size organisation is preferable. The individual must be interested in constant self-improvement and development. Applicants must be client service orientated and understand students’ needs, be passionate in providing and maintaining an environment which is supportive to students’ academic and co-curriculum development and wellbeing.

**Responsibilities will include**:

- Administer the checking in and out of students on Residence Management System and ensure proper record keeping.
- Effectively assist with coordinating, monitoring and execution of service provision according to accepted standards such as the curtaining - supply and upkeep, furnishing, laundry, linen.
- Assist in monitoring of residences service contracts (Access Control, Cleaning, Grounds & Gardens, Maintenance, Security, Transport), at a residence level.
- Maintain accurate residence records at a Residence level.
- Effectively monitor and maintain stakeholder relationship at a residence level.
- Regular reporting of operational matters to relevant to the supervisor.
- Ensure compliance and adherence to Safety and Health legislation at Residence Level.
- Support and provide checks on service iro Vacation accommodation.
- Act as a First Aider, monitor the First Aid kit, record and report of all incidents to supervisor.
- Support of Res Life strategies & initiatives, which may include meetings, training, workshops and events.

**Minimum Requirements**
- Senior Certificate or NQF 4 equivalent
- At least 2 years’ relevant working experience
- Computer literacy (proficiency in MS Office)

**Required competencies**
- Computer literacy
- Good Customer service orientation
- Communication
- Must be willing to learn
- Must be able to work in a team
- Must be honest and have a sound work ethic
- Attention to detail
- Communication skills