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Office Administrator

4 months ago

Centurion, South Africa Metso Outotec Full time

Join an industry leader and make a positive change in the sustainable use of the world’s natural resources. Together, we will transform the business and drive the industry toward a greener future.

At Metso, you will be supported by our inclusive culture and a network of colleagues from around the world. With us, you will embark on a personal growth journey and are encouraged to realize your potential. This is your invitation to rise above the possible.

**Job posting end date**: 02/16/2024

We are seeking an Office Administrator to join our Office Administration team. You will be responsible for assisting the Alrode offices with administrative duties relating the operational running of the office including reception duties.

In this position, you will report to the Executive PA and Office Manager.

This position is mainly located in Alberton - Alrode Office

TEAM YOU BELONG TO

You will work closely with internal and external stakeholders, such as Metso colleagues, Metso visitors and Metso management.

WHAT YOU’LL DO

**You will be responsible for the following**:
Answering of Switchboard
Answering of all calls and assisting callers
Welcoming and asisting visitors
Visitors register to be completed and visitor access tag to be issued
Stationery Orders
Ordering and issuing of all office stationery
Grocery Orders
Ordering and issuing of all office groceries monthly
DHL Courier Services
Assisting staff with arranging for packages to be sent via DHL
Receiving of packages at Reception for staff
Staff are required to collect their own packages from reception if they are at the office
In the event that the employee is not at the office the Receptionist can sign for the package and the employee can collect from them. The employee must sign the register to confirm receipt
Functions/Meetings
Booking of Boardrooms, arranging meals and drinks for functions/meetings held at the office upon request
Office Administration
Coordination with JAHM Cleaners to ensure all cleaning is done daily and assistance with managing staff
Ensuring that all office related invoices are received, checked, processed and sent for payment monthly
Assisting with office related HSE matters
Manage and coordinate all office related issues and maintenance requests
Liaising with suppliers to ensure office related services are rendered as and when scheduled
Office Inspections to be done monthly
Other ad-hoc tasks as and when required

WHO YOU ARE

Must have Matric (Grade 12)
Must have 2-3 Administrative Experience
Proficiency with Computers and Office Equipment

ESSENTIAL SKILLS AND ABILITIES FOR THIS ROLE

Highly motivated individual with the ability to work under pressure and meet deadlines
Team player
High attention to detail and accuracy
Prepared to work flexible working hours to meet business requirements
Strong communication and interpersonal skills
Structured, organised, diligent and conscientious individual
Good time management skills

WHAT'S IN IT FOR YOU

An inspiring purpose - Enabling sustainable modern life. Minerals and metals are the backbone of essential functions in the modern world. However, there's a pressing need for more sustainable solutions to collect and process them. At Metso, you get to be part of transforming the industry and making a positive change
Compensation and rewards - Global incentive program tied to business and performance targets
A thriving culture - We are committed to developing an inclusive culture that enables everyone to do their best and reach their full potential. A culture that is courageous, compelling, and caring, and unites our people to build a sustainable future together
Extensive learning opportunities - Ongoing growth dialogues, mentoring programs, education assistance, ambitious projects
Worldwide support - Leverage our network of peers across the world, offering valuable assistance. We get things done together, through open and honest communication

How to join - Working at Metso - About Metso - Diversity and Inclusion - Meet our people

Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability.

Metso is a frontrunner in providing sustainable technologies, end-to-end solutions and services for the aggregates, minerals processing and metals refining industries globally. By helping our customers increase their productivity, improve their energy and water efficiency and environmental performance with our process and product expertise, we are the partner for positive change.