Office & Financial Administrator
2 months ago
Pastel and Accounting
- Capturing of bank statements
- Bank Reconciliations
- Capturing of supplier invoices once received
- Supplier statement reconciliation and matching of payments done monthly
- Customer receipt allocation (third parties, commissions, cold storage, tags receipts etc)
- Customer reconciliation and matching of receipts done monthly
- Customer aging follow-up
- Issuing of purchase orders and follow up on Tax invoices
- Assist with the fixed asset register
- Inventory reconciliation of tags etc.
- Processing month end journals
- Assist with updating cashflow payment dates
- Timely capturing of payments on the bank for authorisation
- Reporting the bank balances daily
- List of contracts, tenure, principal values, expiry dates
- Welcoming clients
- Liaison with directors & shareholders
- Answering of phone, switchboard, and front door
- Board meetings: confirm attendance, prepare board room and refreshments
- Booking of accommodation
- Flowers for congratulations, condolences, illnesses
- Maintaining company telephone list
- Dispatching documentation via courier
- Post collection
- Expediting signing of any resolutions by directors and shareholders
- Filing
- Manage the office cleaning lady
- Ordering of stationery, tea/coffee and other consumables
- General ad hoc tasks as instructed by management
- Basic inventory levels monitoring (tags, till rolls, bank deposit books)
- Assisting with archiving and filling
- Follow up with employees for ideas to improve the performance of the business.
- Maintaining a list of initiatives for bi-annual review by management
- Update training matrix with planned training, employees to provide the input and schedule their own training
- Updating the training matrix with completed training.
- Excellent verbal and written communication and interpersonal skills in English and Afrikaans
- Highly Professional and Ethical conduct
- Attention to detail
- Self-starter
- Basic invoice capturing in a financial system, the company uses Pastel Partner
- Strong computer literacy (Microsoft Office Suite - especially Excel and Word).
- Report directly to Junior Accountant
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