Office & Financial Administrator

4 days ago


Centurion, South Africa Adzuna ZA B C2 Full time
Job Description

Pastel and Accounting
  • Capturing of bank statements
  • Bank Reconciliations
  • Capturing of supplier invoices once received
  • Supplier statement reconciliation and matching of payments done monthly
  • Customer receipt allocation (third parties, commissions, cold storage, tags receipts etc)
  • Customer reconciliation and matching of receipts done monthly
  • Customer aging follow-up
  • Issuing of purchase orders and follow up on Tax invoices
  • Assist with the fixed asset register
  • Inventory reconciliation of tags etc.
  • Processing month end journals
Other
  • Assist with updating cashflow payment dates
  • Timely capturing of payments on the bank for authorisation
  • Reporting the bank balances daily
Governance & Statutory
  • List of contracts, tenure, principal values, expiry dates
Front Desk Responsibilities
  • Welcoming clients
  • Liaison with directors & shareholders
  • Answering of phone, switchboard, and front door
Administrative Duties
  • Board meetings: confirm attendance, prepare board room and refreshments
  • Booking of accommodation
  • Flowers for congratulations, condolences, illnesses
  • Maintaining company telephone list
  • Dispatching documentation via courier
  • Post collection
  • Expediting signing of any resolutions by directors and shareholders
  • Filing
Other Office Duties
  • Manage the office cleaning lady
  • Ordering of stationery, tea/coffee and other consumables
  • General ad hoc tasks as instructed by management
  • Basic inventory levels monitoring (tags, till rolls, bank deposit books)
  • Assisting with archiving and filling
Staff Initiatives
  • Follow up with employees for ideas to improve the performance of the business.
  • Maintaining a list of initiatives for bi-annual review by management
Training Matrix
  • Update training matrix with planned training, employees to provide the input and schedule their own training
  • Updating the training matrix with completed training.
Attributes
  • Excellent verbal and written communication and interpersonal skills in English and Afrikaans
  • Highly Professional and Ethical conduct
  • Attention to detail
  • Self-starter
  • Basic invoice capturing in a financial system, the company uses Pastel Partner
  • Strong computer literacy (Microsoft Office Suite - especially Excel and Word).
  • Report directly to Junior Accountant
The final remuneration package offered by the employer will be determined based on market standards, considering the candidate's qualifications, skills, and level of experience. The employer retains the prerogative to provide a remuneration package that aligns with industry norms and the specific attributes of the selected candidate.

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