Human Resources Assistant
1 month ago
ROLE SUMMARY
The Human Resources Assistant is required to perform a full generalist human resources function. This includes industrial relations, recruitment and selection, training, counselling, and the supervision of administration processes. The incumbent s further required to meet tight deadlines, to be accurate, to follow policies and procedures and to interact with members of the staff, management, external companies/agencies associated with the Clientas well as members of the public.
Output and Accountabilities
Complete ATRs in consultation with Exco, Line Management and HR Manager.
Compile advertisements in conjunction with line management.
Advertise vacancies and complete short-listing with line management.
Process all relevant documentation related to the recruitment and selection of staff.
Liaise with external suppliers as requiredSchedule employees for orientation.
Recon orientation and training attendance against the new starters, transfers and employee list and against the training variance report.
Ensure the collation and submission of documentation for payroll including dealing with all payroll related queries.
Payroll input processing, terminations, and appointments.
SANC deductions, Tax on Bonus, Variable pay, Retirement Fund options and contributions.
Ensure medical exits and appointment medical is done.
Maternity processing and UIF forms.
Process IOD claims.
Create and maintain an effective monitoring system to provide progress feedback to all concerned.
Monitor and produce a monthly audit all-inclusive leave report and distribute for management action on all staff who have negative and excessive leave balances.
Complete leave audit ensuring BCEA and policy compliance, processing leave encashment.
Arrange and handle the complete uniform fitting for all staff members.
Ensure effective communication from suppliers regarding fitting and delivery dates.
Update uniform allowance balance on Vision and or/with HRSSC ensuring that all applicable AOD forms are completed by staff and processed for deductions via the payroll.
Ensure monthly IR statistics are submitted by HOD’s.
Ensure that previous month’s statistics are loaded on Vision by the 5th of the new month including discussion planners, counselling sessions, disciplinary warnings, hearings and grievances.
Submit monthly IR statistics and HRA report to the HR Manager.
Process monthly HR reports, and other related statistical reports required by management.
Audit exception reports to ensure compliance with the timekeeping system and legislation.
Adhere to all personnel administration policies, processes, systems and procedures, ensuring that personnel records are accurate and updated.
Handle all routine personnel administration queries and work requests and resolve these efficiently and effectively within required SLA’s and turnaround times.
Take minutes at disciplinary and grievance hearings and meetings as requested.
Process and distribute all requests or schedules for meetings and training.
Assist in the typing of Human Resources related documents are requested.
Type minutes of EE meetings and ensure distribution of minutes to wards and members of the committee within one week of the meeting.
Create and maintain an appropriate filing system to ensure an accurate record of all reports and other documents is maintained.
Archive personnel files.
E- File employee personnel records.
Ensure that the staff related documentation on the E-filling system is well maintained and up to date.
File HR Manager memos, minutes and other documents on a weekly basis.
Attend promptly and politely to all human resources related queries from internal and external customers telephonically, in person and in writing as appropriate.
Direct customers efficiently and politely to the correct source where it is not possible to deal with queries.
Order name badges, process necessary certificates, arrange vouchers and assist with the arrangements for presentations.
Assist with the preparation of a monthly farewell presentation for staff who have terminated.
Generate and update a birthday list regularly for distribution to all management on a monthly basis.
Assist with planning and organizing of all training and orientation programmes, including sending out invitations, reminders to the staff, booking of venue, setting up, catering booking.
Compile a monthly newsletter for the hospital.
Co-ordinate training venue, catering, and equipment requirements for training and functions coordinated by human resources.
Assist with arranging various in-service programs such as HIV Awareness, computer literacy training, fire training.
Ensure that training registers are forwarded for capturing to HRSSC within one week of completion of training.
Assist with Human Resources related projects on an ad hoc basis as requiredAssist with Employee Engagement activities.
Active involvement in the accreditation process.
Ensure compliance with
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