Procurement Administrator

3 weeks ago


Johannesburg, South Africa Hollard Recruitment Full time

**Job Advert Summary**:
The Non-Claims Procurement Team is looking for a Procurement Administrator to join the team. The Procurement Administrator will be responsible for the vendor admin management of Hollard vendors which include but is not limited to the continuous maintenance of Compliance, Transformation (B-BBEE) of documents and Vendor Portal management, ensuring efficiency, quality and accuracy to support the Procurement policies, systems and processes.

The successful incumbent will be responsible for the following:

- Reviewing and supporting the BU’s & OSU’s in vendor admin managements using the company’s ERP system according to the company’s policies and procedures by ensuring compliance.
- Management of Vendor portal / ERP system: (Vendor on / off boarding)
- Ensure calls logged via Jira for vendor onboarding is actioned within SLA
- Ensure declaration and company information is completed
- Ensure payment terms, services, LOB’s are selected accurately
- Banking details to validate via nominated banking system and approval requests from Financial Services
- Ensure Integration is completed and vendor is available on Transactional Portal
- B-BBEE
- Collection, validate and uploading of Certificates / affidavits
- Capture all BEE data on Vendor portfolio
- Monitoring and continuous BEE updates on vendor profile
- Participation with BEE annual verification process.
- Bank Change Requests
- Liaising and confirming with vendor change request
- Validating account information on nominated banking system
- Upload bank details on ERP System and request banking approval through Bank Change Request process
- Monitoring and continuous updates managing vendor profile. (TAX, Banking and Payment Terms etc.)
- Reporting
- Create, manage, monitor and communicate reporting as per the above requirements
- SLA Management
- Define, implement, manage and monitor
- Reporting and Communication
- Customer Service
- Build, develop and maintain a high level of service to customers (internal and external)
- Ensure service standards and TAT (turn-around time) are adhere to as set by the department
- Promote and Follow Non-Claims Procurement Processes
- Provide regular and appropriate feedback and follow up with suppliers and internal clients on all outstanding information required
- Assist Team members with tasks when required to the benefit of the department and company

**Required Knowledge and Experience**:

- Good knowledge of administration procedures
- Basic knowledge of Procurement
- Accuracy in the capturing of data to electronic data file
- Self-management skills (can organize work, space, time)
- Strong verbal and written communication skills
- Comfortable with routinely shifting demands
- Relationship management skills
- Demonstrate common sense, self-motivation and discipline
- Well-presented
- Visibly live the Hollard way
- Good knowledge of MS Office - Intermediate level (including Word, Excel, Outlook)
- Typing skills - intermediate
- Career orientated
- Knowledge of the Core Business System
- Time management

**Educational Requirements**:

- Matric (NQF 4)
- Certificate or Diploma in Supply chain management is preferred
- 3-5 years Procurement Administration experience
- Experience with Procurement and/or supply chain management will serve as an advantage



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