Procurement Administrator

3 weeks ago


Johannesburg, South Africa AVI Limited Full time

**AVI Ltd. **is known for its leading household brands across many categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, personal care products, cosmetics, shoes, accessories, and fashion apparel.

**NATIONAL BRANDS LIMITED** operates 5 manufacturing sites, offering world class manufacturing facilities in Isando (Johannesburg), Rosslyn (Pretoria), Westmead and Durban (KZN). It is home to some of the best-known South African tea, coffee and creamer brands, including our delicious range of much-loved savoury and sweet biscuits, and our melt-in-your-mouth snack range.

An exciting opportunity exists for a **Procurement Administrator **at **NATIONAL BRANDS LIMITED Head Office **in **Bryanston**, Johannesburg. This role will be reporting to the National Logistics Manager.

**Line Manager**: National Logistics Manager

**Key Performance Areas**:

- Load vendor contracts in SAP, this includes pricing as negotiated and obtained from Procurement Managers and volumes confirmed by site buyers.
- Ensure critical control measure and attention to detail.
- Update source lists in SAP to ensure that the correct vendor and contract are selected to ensure that these pull through correctly when orders are placed.
- Understands the SAP contract management process to enable quick and effective fault finding and correction.
- Manage the contract processes in SAP.
- Ensure that there are no delays or errors when the Site Buyers need to place orders on vendors according to production requirements.
- Assist the Site Buyers to resolve and prevent pricing queries.
- Manage and maintain the Departmental Filing System physical and/or electronically.
- Maintain Procurement templates and databases.
- Support regular reporting processes i.e. SAP contracts and month-end reporting as required by Procurement Managers.
- Complete workflows and ensure submission thereof, i.e., New PC’s, vendor etc.
- Liaise with the various Sites to ensure alignment of supplier information i.e., price changes, supplier communications.
- Compile and process procurement requests promptly to required standards and needs.
- Conduct benchmarking exercises if required by Procurement Manager.
- Assist with Tender compilation and the administration thereof as and when required by the Procurement Managers.
- Ad Hoc Administrative assistance.
- Communicate professionally with suppliers and other stakeholders within AVI.

**Qualifications**:

- Matric/ Grade 12
- Completed Diploma in Administration/Purchasing/Supply Chain or equivalent Diploma would be advantageous.

**Experience**:

- 2 years’ experience in an FMCG, supply chain, procurement or financial industry

**Knowledge**:

- Experience and knowledge on setting up document standards, filing and general administration function
- SAP experience is a requirement,
- Contract management would be advantageous

**Competencies**
- Documenting Facts
- Attention to Detail
- Planning and Organising
- Maintaining Productivity
- Meeting Deadlines
- Effective Communication



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