Executive Assistant HR Administrator
2 days ago
Executive Assistant HR Administrator
Position Objective:
The Executive Assistant provides support to the CEO, including handling all information requests, conducting general research, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. The EA serves as liaison with management team and handles all arrangements and drafting minutes during Board meetings. Will also perform all HR Administrative tasks.
Core Duties and Responsibilities:
An Executive assistant’s core duties and responsibilities are:
- Ensure the highest level of discretion in providing a comprehensive range of executive assistant support.
- First point of contact for internal and external clients on CEO’s activities and events, independently handle sensitive communication/information flow. Effectively manage calendar including scheduling appointments and meetings, and independently resolving conflicts.
- Organizing and managing the flow of work in and out of the CEO’s office. This includes the organization of daily correspondence (internal and external); management of information flow in and out of the CEO’s office; compiling and filing reports; follow-up on various items on CEO’s behalf.
- Organize and prepare relevant briefing or background materials for meetings
- Create and or adapt presentations to be made by the CEO
- Organizing/coordinating CEO’s travel, both domestically and internationally.
- Attending and organizing Strategic meetings; including coordinating agenda, drafting meeting minutes, and following up
- Supervising/Co-ordinating with administrative staff
- Compile expense reports
- Encourage and maintain a high level of teamwork and positive and cohesive work environment.
- Organize weekly senior management meetings including agenda, minutes, and follow up
- Other Administrative Duties as needed
HUMAN RESOURCES:
- Administer health and welfare plans, including Recruitments, Changes, and Terminations
- Maintain human resources records by recording new hires, transfers, terminations, changes in jobclassifications, merit increases; tracking vacation, sick, and personal time.
- Orient new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
- Document human resources actions by completing forms, reports, logs, and records.
- Assist with Companywide safety initiatives-
- Assist with the performance review and termination processes
- Assist with the recruitment and interview processes
- Schedule trainings and assist with scheduling yearly benefits open enrollment meetings
- Work with CEO and leadership to discuss additional specialized training needs for staff
- Work with HR Manager to perform any other HR administrative tasks as needed
**REQUIREMENTS**:
- Seven to 10 years of proven, effective support of Chief Executive Officer, C- Suite Executive or Director level position
- Bachelors’ degree in Administration or related field
- Intermediate to advanced MS Word, Outlook, Excel, PowerPoint, and internet research
- 65 plus WPM
- Outstanding skills in organizing, prioritizing, scheduling, planning and coordinating work.
- Essential problem-solving skills and initiative
- A proven track record in managing confidentiality, proven personal ethics and integrity
- Proven ability to create and work in a team-oriented multi-cultural environment,
- Proven work experience as an HR Administrative Assistant or relevant role
- Agility, positivity and maturity
- Good knowledge of Labour laws
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