Executive Business Administrator

8 hours ago

Cape Town, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Proactively manage General Manager and LT complex calendars across multiple time zones, with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments

Partner with the multiple executive offices on various projects and scheduling requests

Execute and plan team meetings, offsites, team morale events and/or broader division-wide activities

Coordinate and manage space planning for the organization

Manage onboarding, recruiting support and hardware management

Provide administrative training to the new joiners

Work closely in partnership with the business manager and the GPS team on activities in support of MEA GPS business strategy and headcount management

Coordinate domestic and international travel end-to-end, including agenda building for the leadership team, all logistics and itineraries

Prioritize and juggle multiple projects at once, including problem solving independently and exercising good judgment and following through on issues in a timely manner

Use every day excellent organizational, analytical, and written communication skills, as well as great attention to detail and high accountability

Maintain confidentiality of information and use discretion and judgment in discussing information about the company

Ensure compliance with administrative operations policies and procedures

Timely, compliant and accurate reconciliation of expenses

Partner with business and administrative team across the MEA organization to ensure consistent experiences

Analyse processes for inefficiencies / barriers to excellence, and recommend improvements

Analyse & define local business process & tool requirements, and collaborate with other teams to ensure local needs are understood and met

Min. 3+ years demonstrated Executive Business Administration work experience

Professional discretion and emotional intelligence to maintain high-level confidentiality, set priorities and handle multiple tasks simultaneously

Strong understanding of corporate environment and organization

Ability to be creative, to think outside the box, with problem-solving attitude

Consistently demonstrate a can-do and customer service attitude

Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization

Time-management skills

Excellent organizational and interpersonal skills

Outstanding written and verbal communication skills

Able to deal with ambiguity in a timely manner

Strong attention to detail and ability to execute efficiently and effectively

Able to work independently while being proactive

Open to changing direction in response to fluctuating directions and work environment

Able to work and to support a regional team, with many remote employees

Able to effectively collaborate and respond in a timely manner to requests from multiple teams

Able to work and to support a regional team, with many remote employees

Able to work effectively under pressure within short time constraints, and in relatively ambiguous and complex situations

**Proficiency in Microsoft Office**: Excel, Word, PowerPoint, Outlook, Calendar, OneNote, One Drive, Microsoft Teams, Visio, Forms

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