Senior Administrator

2 months ago

Durbanville, South Africa INTERCONNECT SYSTEMS Full time

**SUMMARY OF POSITION**

A Senior Administrator is a supervisory position that requires a combination of administrative function and learning supervisory and managerial skills. The employee is responsible for supervising administrative staff and supervising daily operations to ensure smooth and efficient functioning of the branch.

**ROLES AND RESPONSIBILITIES**
- **Key Administrative duties**
- Supervising administrative staff: Supervise administrative and support staff. Provide guidance, direction, and support to team members, set goals and objectives, and evaluate their performance with feedback session to your Administrative Manager/Branch Manager.
- Budgeting and financial management: Supervising and monitor budgets for the administrative department. Ensure that expenses are within budget and review the branch's income statement and make budgetary suggestions to your Administrative Manager/Branch Manager. Record and monitor all future costs relating to current jobs and advise Administrative Manager/Branch Manager on all accruals or postponement of jobs cost.
- Workflow optimization: Ensure that all documentation has been captured and saved of the previous day’s work handed in. Work with service providers and follow up on progress on site to provide feedback to operational managers where needed. Implement new practises or processes to improve efficiency with alliance of your Administrative Manager/Branch Manager.
- Project management: Oversee and supervising projects within the administrative department. Suggestion of new process flows and assisting your Administrative Manager/Branch Manager on implement new procedures that in being rolled out. Keep track of expenses and ensure that the project operates within its allocated budget.
- Continuous improvement: Identify areas for improvement within the administrative department and develop strategies to address them with your Administrative Manager/Branch Manager.
- Assist the Administrative Manager/Branch Manager: Provide support to the Administrative Manager/Branch Manager by helping with tasks such as budgeting, staffing, inventory management, and other day-to-day administrative tasks. Provide training and development opportunities to help improve the administrative department’s skills and knowledge.
- Assist with the implementation of Human Capital initiatives such as HEART values, onboarding, culture enriching initiatives, learning and development initiatives, special projects etc.
- Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Administrative Manager/Branch Manager.
- **Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
- **Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**
- **Working Conditions**
- The Senior Administrative will work primarily in an office environment.
- The position may require occasional evening or weekend work.

**JOB REQUIREMENTS**
- Minimum of Grade 12 or equivalent
- A degree or diploma would be an advantage in business administration or a related field.
- Proven work experience as an administrator or in a similar role for 3 years.
- Demonstration of leadership, management and communication skills.
- Excellent organizational and problem-solving skills.
- Proficiency in relevant software
- Ability to work independently and collaboratively
- Strong attention to detail and ability to multitask
- Knowledge of budgeting and financial management would be an advantage.

**BEHAVIOURAL REQUIREMENTS**

Certain behavioural requirements are important for success in the role. Here are some of the key behavioural traits that an administrative manager should possess:

- Time management: Senior administrators often have multiple responsibilities and tasks to handle, and they need to be able to prioritize their workload and manage their time efficiently.
- Adaptability: The ability to adapt to change and work in a fast-paced environment is important for a senior administrator, as the must be able to respond quickly to new challenges and opportunities.
- Problem-solving: A senior administrator must be able to identify problems, brainstorm solution

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