Executive Personal Assistant

6 months ago


Cape Town, South Africa Esteem Recruitment Full time

Our client currently seeks an experienced PA to report to CFO and company secretary

Qualifications: A Relevant tertiary qualification

Experience: At least 5 years of experience as an executive Personal Assistant (Legal and CIPC experience is a pre-requisite)

Skills required: Effective Communication Skills (Verbal and Written)

Computer literacy (Advanced MS Office, Adobe Acrobat)

Experience with travel and accommodation arrangements (local and international)

Knowledge of office management systems

Excellent time management skills

Well-developed organisational skills

Purpose: To provide secretarial and administration assistance to senior executives in the execution of their duties and responsibilities to the company and other stakeholders.

**Duties**:

- Ensure that information management standards are in compliance, this includes a logical filing system approach, statutory document compliance, and ensuring that the documents are easily accessible.
- Process and edit documents, contracts, and summary sheets, and follow through on completion in line with the company procurement policies.
- Assist with the drawing up of the department budget and monitor progress against the monthly budget, ensuring that corrective measures are implemented when required.
- Manage all travel arrangements according to the company standard, local and international
- Report monthly on the Department results/progress in all KPAs as well as their own
- Report any accidents/incidents promptly as per the agreed procedures, ensure that the OHSA Act is in compliance
- Ensure compliance with the group/company’s policies and procedures including the company’s leave policy
- Ensure that meetings are prepared for in advance, this includes the meeting logistics, invitations, and documentation packs
- Work on CIPC submissions that includes appointments of new directors, company secretary, auditors, as well as resignations.
- Annual CIPC return submissions and beneficial ownership submissions as well as MOIs and company name changes.
- Maintaining legal contracts.

Behavioural Competencies:

- Pro-Activity
- Teamwork
- Adhering to Principles and Values
- Planning and Organising
- Quality and Detail Orientation Writing and reporting
- Ability to prioritise tasks according to the degree of importance, deadlines, and urgency.
- High level of integrity and confidentiality
- Energetic and enthusiastic.

**Job Types**: Full-time, Permanent

**Salary**: R25,000.00 - R30,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Administrative office procedures, practices and equipment: 1 year (preferred)



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