Executive Personal Assistant to CEO

4 weeks ago

Bellville South, South Africa Skills Academy Supported Learning Full time

**Job Opportunity: Personal Assistant to CEO**

Are you exceptionally organized with an eye for detail? Do you thrive in fast-paced environments and excel at multitasking? We are seeking a dedicated and efficient Personal Assistant to the CEO of our medium-sized business.

Position: Personal Assistant to CEO

Location: Bellville South

Company: Skills Academy Supported Learning Pty Ltd

Size: Medium (110 staff)

**Responsibilities**:

- Calendar Management: Efficiently manage the CEO's calendar, ensuring all appointments, meetings, and events are properly scheduled and communicated.
- Travel Arrangements: Book flights, hotels, and transportation for both business and personal travel, ensuring smooth and hassle-free arrangements.
- Personal Life Organization: Assist in managing the CEO's personal life, including shopping for food, picking up items needed at home, and handling miscellaneous errands.
- Side Business Support: Track expenses and manage administrative tasks for the CEO's side businesses, including filing important documents and information.
- Meeting Support: Prepare agendas, take accurate minutes, and manage action points from meetings. Ensure follow-up actions are assigned to relevant managers and completed on time.
- Parcel and Post Handling: Collect and manage incoming parcels and post, ensuring timely delivery to the CEO's office or home.
- Board Meeting Support: Coordinate catering and organize food for board meetings, ensuring all arrangements are in place for a successful meeting.
- Office Supplies Management: Keep the CEO's office stocked with essentials such as coffee, mineral water, and other beverages to ensure a comfortable working environment.

**Requirements**:

- Proven experience as a Personal Assistant or similar role, preferably supporting C-suite executives.
- Exceptional organizational skills and attention to detail.
- Strong communication and interpersonal abilities.
- Proficiency in calendar management and travel coordination.
- Ability to handle confidential information with discretion.
- Flexibility to adapt to changing priorities and deadlines.
- Proficiency in Microsoft Office suite, Google Apps and other relevant software.
- Proficiency in touch typing 50 words/min is required.
- Has a valid driver's license and is a confident driver.
- Having your own vehicle will be an advantage.

**Benefits**:

- Opportunity to work closely with the CEO and gain valuable experience in a dynamic business environment.
- Exceptional room for growth and advancement within the company as the last 2 PA’s were promoted into heading up their own departments
- Once you are through your probation period you can study with the college for free.

If you are a proactive and dedicated individual who thrives in a fast-paced environment, we would love to hear from you Please submit your resume and cover letter detailing your relevant experience and why you would be the perfect fit for this role.

Start date for position: 1 May 2024

**Salary**: R10,000 per month cost to company

**Job Types**: Full-time, Permanent

**Salary**: R10 000,00 per month

Application Question(s):

- Do you have previous experience as a executive PA ?

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