Executive Assistant | Exec PA to CEO and Senior Exec

1 month ago

South Africa HR Genie Full time

Executive Assistant | Exec PA to CEO and Senior Exec CBD, Cape Town

Highly competitive package on offer

Our Client, a Global concern is in search of a highly professional and seasoned Executive PA.

This is an exciting opportunity to join a high performing and supportive team

One would describe you as being a highly organised, adaptable, resilient and solutions orientated teamplayer who is able to get along with all members of the ogranisation.

You are a dedicated multi-tasker and strong communicator who places particular emphasis on accuracy and attention to detail. Further to this you are action-orientated with the ability to follow through with tasks until successful completion.

Mission and Purpose:

To provide a high level Executive Assistant support function to the CEO and the senior executive team. Serving as the right hand to a busy CEO, you will be responsible for managing calendars, managing emails, drafting of presentations, managing MS Team meetings, booking of travel (international and national), co-ordinating and attending meetings and managing correspondence on their behalf.

Key Responsibilities:

  • Manage CEOs diary and the organisational calendar for key internal and external stakeholder events, meetings and groupwide deadlines
  • Conducts research in preparation for the leadership team member's engagements and meetings as and when required
  • Manage board and executive committee meeting calendar including diary coordination and logistics
  • Ensures the leadership team member's notes etc., are prepared in advance for presentations and meetings when required
  • Ensures the leadership teams presentation materials are professionally prepared and communicated to parties in advance, if necessary
  • Create marketing related materials such as slides/presentations for clients;
  • Create internal communication documentation such as service line overviews.
  • Oversee monthly Staff Meetings, including preparing agenda, securing speakers and ensuring presentations are ready and facilitating the meeting
  • Coordinate teamwide responses to key external and internal stakeholders
  • Arrange international travel, prepare expense claims and purchase orders for CEO and direct reports
  • Diary management for the CEO including scheduling meetings
  • Support the CEO with document preparation
  • Coordinate country visits by international guests
  • Book venues for internal and external meetings and events for the leadership team and organise catering and refreshments (if required)
  • Maintain electronic filing system
  • Assist with specific personal errands for CEO (as and when required)
  • Act as a relief Reception only when its needed

Qualification, Skills and Expertise required:

  • A related tertiary qualification (diploma/degree) is preferred
  • Minimum 5 years' work experience in executive support role or C-suite exec level
  • Experience gained within the financial services / management consulting / legal / corporate environment is highly advantageous
  • Excellent MS Office skills in particular with MS Powerpoint highly proficient in MS Outlook (including MS Teams), Word, Excel and PowerPoint
  • Experience working on Mac would be advantageous
  • Proven commitment to the highest level of customer / client service and confidentiality
  • Good first-line managerial skills
  • Flexible and able to deal with change
  • Able to prioritise and manage multiple projects
  • Drivers license and own transport is essential

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