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Office Assistant

1 month ago

Sandton, South Africa Broll Property Group Full time

**PURPOSE**:
DUTIES & RESPONSIBILITIES:

- Administrative assistant responsibilities
- Prepares letters, memos, forms, and reports according to written or verbal instructions.
- Manages calendars and schedules appointments.
- Answer and direct phone calls
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Order office supplies
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Research and creates presentations
- Generate reports
- Handle multiple projects
- Develop administrative staff by providing information, educational opportunities, and
- experiential growth opportunities
- Ensure operation of equipment by completing preventive maintenance requirements; calling for
- repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed
- supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing
- professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Receive, sort, and distribute the mail
- Provide polite and professional communication
- Administrative assistant requirements:

- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi‐task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Administrative assistant skills & proficiencies
- Reporting Skills
- Administrative Writing Skills
- Proficiency in Microsoft Office
- Analysis
- Professionalism
- Problem Solving
- Verbal Communication

**REQUIRED SKILLS**:

- Ability to type at least 45 words per minute.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficient with Microsoft Office Suite or related software.

**QUALIFICATIONS & EXPERIENCE**:

- High school Matric certificate a minimum, tertiary qualification advantageous
- Minimum 5 years’ experience in a similar office assistant role
- Clerical experience preferred.