Operations Co-ordinator

6 days ago

Pretoria, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To deliver a comprehensive approach to operational efficiency in a specified geographical area by assisting the team with all operational functions, systems, and processes

**Location**:

- **Pretoria - Tshwane**

**Key performance areas**:

- Timeous planning and implementation of new strategies to ensure effective operational efficiency
- Typing and drafting of documents, including letters, memos, and reports when required
- Perform general office duties when required including taking minutes taking, printing, co-ordinating meetings
- Co-ordinate branding of uniforms for staff, distribution of uniforms, and record keeping
- Assisting with reception duties
- Provide daily support and coordination of procurement and administration including but not limited to travel, meetings, all IT-related support, stationery and consumables, asset management, and control
- Integrate effectively with WRHI Operations Team as and when required
- Ensure implementation and maintenance of all Standard Operating Procedures and Provide training and up-to-date information to staff on new and existing policies, procedures, and SOPs when required
- Provide support and coordination of HR-related matters including but not limited to leave management, timesheet management, and so on
- Ensure compliance with respect to donor and or provider’s requirements
- Assist office manager with compiling monthly operations feedback reports and disseminating to relevant internal and external stakeholders
- Integrate operational feedback from quarterly reports into the program implementation plan and subsequent progress reports
- Participate actively in the generation of required donor reports and other Wits RHI reports if and when required
- Participate in regular planning sessions with the Office Manager/Operations Lead to ensure efficient and effective operational support
- Support collation of manual forms
- Take ownership and accountability for tasks and demonstrate effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career development by participating in ongoing training and development activities

**Required minimum education and training**:

- **Relevant certificate or diploma in Business Administration**:

- **Computer literate in standard MS Office packages**:

- **Valid driver’s license**

**Required minimum work experience**:

- **2 years of office administration experience in a medium to large-sized organization**:

- **Working knowledge of operations and financial systems and processes**

**Desirable additional education, work experience, and personal abilities**:

- Some exposure to project management/NGO environment would be useful
- Experience working in a donor-funded organization or NGO
- Exceptional organization and administrative skills with working knowledge of MS Office
- Own, reliable transport preferred
- Able to maintain confidentiality, tact, and professionalism at all times
- Able to exercise discretion, high levels of initiative ad independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to work independently and work as part of a multi-disciplinary team
- Positive, energetic, team player
- Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals proactively, creative thinker, goal orientated
- A thorough and accurat4 approach to work
- Attention to detail. Excellent communication skills

**Demands of the job**:

- Able to work in a demanding environment and adapt to changes
- Travelling (own transport) and overtime may be required from time to time
- Must be contactable after hours for any unplanned emergencies or queries

**Communications and relationships**:

- Ability to establish and maintain effective working relationships with internal stakeholders at all levels within the organization, as well as all external stakeholders

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regardin

  • Planning and Scheduling Co-ordinator

    2 days ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Senior Planning and Scheduling Co-ordinator **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide...

  • Planning and Scheduling Co-ordinator

    4 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Senior Planning and Scheduling Co-ordinator **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide...

  • IT Project Co Ordinator/ Administrator

    6 days ago

    Pretoria, South Africa RJPersonnel Full time

    2years - Work with Software Operations Manager to report and confirm figures. - Project presentations ( tracking sprints, concerns, and wins) to clients and team - Provide weekly updates on project levels for clients' specifications and requirements. - Manage all meetings - PowerBi reporting from imported Desktime and Trello data. - Daily scrums and peer...

  • Campaigns and Events Co-ordinator

    6 months ago

    Pretoria, South Africa HRInsync Full time

    **Campaigns and Events Co-ordinator** **Company** One of the largest private Medical Aid companies in SA. They have been established for 20 years and are striving to be #1 in SA. **Purpose** Operational and Administrative duties to provide proactive support to the Marketing Campaigns and Events team within the Marketing and Communication...

  • Transport Co

    7 months ago

    Pretoria, South Africa WHM Recruitment Advisors Full time

    A well-established organization in** PRETORIA **is seeking a **Transport Co - Ordinator **to join their team **Salary will be discussed in the interview.** **Qualifications and Experience**: - Grade 12; - PSIRA Grade A; - Applicable National Diploma or equivalent qualification, and or - 3-4-year diploma in fleet / logistics management. - 10-15 Years’...

  • Administrative Support and Co-ordination

    1 month ago

    Pretoria, South Africa The South African Department of Employment & Labour Full time

    Administrative Support and Co-Ordination Ref No: HR 4/24/11/01HO SALARY: R849 702 per annum(all-inclusive) CENTRE: Head Office: Pretoria REQUIREMENTS: Three (3) years Diploma NQF6/ Degree NQF7 in Public Administration/Public Management/ Business Administration/ Business Management/Office Management/ Developmental Studies. Five (5) years functional...

  • Academic Support Co-ordinator

    1 week ago

    Pretoria, South Africa Vega School Full time

    **Job Purpose**: The Academic Support Co-Ordinator is responsible for the day to day administrative management of the campus academic team as well as academic administrative support to the Academic Co-navigator so that the academic team can focus on academic specific outputs in line with organisational goals. **Education**: Minimum of a National...

  • Executive Assistant

    7 months ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    We are looking for a confident Executive Assistant for Sales and Reservations (Event Co-ordinator) within the hospitality industry in the Northern Pretoria area. **Requirements**: - Matric - Tertiary qualification in hospitality/catering management - 5 Years Working Experience in the same/similar field. - Previously worked in the hotel industry...

  • Senior Results Co-ordinator

    4 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Head: Academic Operations **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Food Safety Co-ordinators

    7 months ago

    Pretoria, South Africa Tsebo Group Full time

    **About Us**: Fedics (Automotive) is looking for a Food Safety Co-ordinator to ensure that all business activities within the segment are carried out in accordance with HACCP / FSC and Occupational Health and Safety and Food Safety legislation and company standards. As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions...

  • Pr and Events Co-ordinator

    1 week ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Student Services **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Pr and Events Co-ordinator

    7 months ago

    Pretoria, South Africa IIE MSA and IIE Varsity College Full time

    **Direct Reporting Line**: Head: Student Experience **Varsity College** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa, and is registered with the Department of Higher Education and Training (DHET) to provide higher education...

  • Student Experience Co-ordinator

    3 months ago

    Pretoria, South Africa IIE Varsity College , IIE Vega and IIE MSA Full time

    **Direct Reporting Line**: Campus Head **Vega** is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by...

  • Elevator Operations Manager

    1 month ago

    Pretoria, Gauteng, South Africa Otis Elevator Co. Full time

    Job Title: Elevator Operations ManagerWe are seeking an experienced Elevator Operations Manager to join our team at Otis Elevator Co. in Gauteng.About the Role:This is a management position responsible for overseeing the day-to-day operations of our elevator systems.You will be responsible for ensuring the smooth operation of our elevators, including routine...

  • Warehouse Operations Assistant

    6 days ago

    Pretoria, South Africa POP WAREHOUSE (Pty) Ltd Full time

    **Main Purpose of the Job** - To perform Operational and Administrative duties for the POP Warehouse Operations Department **Education and experience required** - Matric - Minimum 3 years relevant experience and proven track record in Warehouse Operations and Administration **Requirements & Competencies** - High computer literacy, understanding and...

  • Internal Control Co-ord

    7 months ago

    Pretoria, South Africa Ford Motor Company Full time

    Monitor, evaluate and provide recommendations for effective compliance to policies and procedures including interpretation of Corporate policy - Provide technical input and recommendations regarding changes to policies, systems, processes & procedures. - Provide consultancy and guidance on the development of corrective action plans to address major and minor...

  • Parts Co-ordinator

    3 months ago

    Pretoria, South Africa Carlos W Power Full time

    Responsibilities: - Manage ordering, receiving, and issuing stock for automotive parts efficiently. - Maintain an organized stockroom for easy access to parts and materials. - Collaborate with team members and other departments for smooth operations. - Monitor stock levels, complete paperwork accurately, and ensure quality control. - Identify process...

  • Events Co-ordinator

    21 hours ago

    Pretoria, South Africa Omega HR Solutions Full time

    Join this 5 Star Boutique Hotel group as an Events Coordinator You will be responsible to meet with event hosts prior to functions, make introductions, and ensure that all arrangements are agreeable. Read and analyse the event order in order to gather guest information, determine proper set up, specific guest needs, buffets, action stations, etc. Working...

  • Senior Repika Testing

    7 months ago

    Pretoria, South Africa Mediro ICT Full time

    Engaging with International /Global stakeholders. Overall Test Management for Repika (Manual, Automation, Regression, Performance): Ensure that Test Cases are defined & maintained in according with relevant standards & criteria. Ensure that automated Test scripts are created & maintained in according with relevant standards & criteria. Ensure that...

  • Acute Coordinator

    7 months ago

    Pretoria, South Africa National Renal Care Full time

    National Renal Care has grown and evolved into the leading total kidney and disease management organisation in South Africa. NRC cares, not only for its patients but also for society and earth. National Renal Care seeks to recruit an ambitious, talented, goal driven and self-motivated individual to fulfil the role of Acute Coordinator. The Acute...