Payroll Officer

5 months ago

Camps Bay, South Africa HotelJobs.co.za Full time

Village N Life is a leading Tourism and Hospitality company based in Camps Bay.

If you thrive on a company culture that focuses on growing their employees through career development and staff incentives, this is the company for you.

We are seeking a Payroll Officer to join our finance team.

Your main purpose will be the day-to-day responsibility for planning, managing and controlling payroll-related activities within the VNL group. Ensure a smooth and streamlined payroll department, focusing on accuracy and integrity of the department and the VIP system. Maintain payroll information by designing systems, directing the collection, calculation and entering of data. Ensure compliance with applicable laws and payroll tax obligations.

**Qualifications and Experience**
- Relevant HR degree or Diploma
- Financial diploma (advantageous)
- 2-3 years payroll experience
- HR experience advantageous
- Must be able to communicate at an executive level
- Advanced MS Office knowledge
- Advanced Payroll systems knowledge (SAGE VIP) and Psiber.

**Duties and Responsibilities**

**Operations**
- Integrity of new staff on VIP system
- Reviewing HR files received and ensuring all company requirements and statutory documents are in place before new employee is loaded on the payroll system
- Reviewing all new starters captured on VIP by using a checklist to ensure information is accurate and as per HR file processing of payroll information
- Processing of Payroll information
- Ensure all managers submit their monthly payroll documents by the stipulated deadline
- Capture all the information provided on the VIP system
- Capture all deductions relating the the relevant departments and employees
- Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability and non-taxable wages
- Sending payroll reports to respective managers for approval
- Uploading final pay registers in to the bank, to be released by financial managers

**Payment of staff**
- Maintain employee confidence and protect payroll operations by keeping information confidential
- Ensure all staff are paid within the agreed timeline and perform monthly reconciliations
- Load payments and reconcile advances

**Statutory Requirements**
- Ensure all EMP201's are reconciled monthly, uploaded to the SARS website and prepare for payment before the 7th of the month
- Reconciling and loading the monthly pension fund contributions on the pension portal
- Submitting pension withdraw claims to ensure funds are paid to staff
- Reconcile all 3rd party transactions and ensure the payments are done before the 7th of the month
- Balances the payroll accounts by resolving payroll discrepancies
- Manage labour audits

**Controls**
- Complies with the statutory requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on action required
- Ensure all payslips are loaded on to ESS the same day as payment
- Monthly bank recon performed and signed off by Group Financial Manager

**ESS system**
- Maintain ESS groups to standard format
- Custodian of the ESS master file
- Guide and assist managers on how to use the ESS system
- Using the workflow in progress report and following up with relevant managers to approve outstanding leave transactions.

**Leave Management**
- Ensure all reports are sent to managers for approval and handle additional queries
- Ensure all annual, sick and family responsibility leave are linked to the correct method to ensure correct monthly accrual
- Ensure all paid per hour staff are linked to correct leave method as per set guideline

**Administration**
- Perform annual leave recons on request
- Ensure all new staff are linked tot he ESS system
- ESS usernames an passwords to be distributed to relevant staff and managers
- Unblocking / resetting user profiles and passwords on request
- Assist in preparing the payroll information to be included in the annual audit files as per group instructions received
- Provide assistance in resolving payroll related audit queries
- Follow up with managers regarding input sheets

**Human Resources**
- Maintain a strong working relationship with, and maintain open and transparent communications between all members of the team
- Suggest amendments to improve the effectiveness of internal policies, standards or procedures

**General**
- Support the Group Financial manager and CFO with any queries relating to Payroll department

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