HRis & Analytics Specialist

4 weeks ago

Durban North, South Africa Tych Business Solutions Full time

HRIS & Analytics Specialist responsibilities include gathering data, improving the performance of various HRIS throughout an organization, and making recommendations to improve performance metrics across departments.

**Main Responsibilities**:

- Develop and implement new processes and systems for efficient HR management.
- Optimize HRIS processes, integrate new software, and perform diagnostic tests.
- Perform statistical analysis on gathered HRIS data and run queries.
- Ensure the efficient recording and secure storage of HR metrics, including attendance and employee performance data.
- Perform audits on HR processes and documents, including hiring, termination of service, and payroll administration, when required.
- Keep track of technological advancements and trends in the field of HRIS.

**Managing and maintaining human resources information systems (HRIS)**:
One of the critical responsibilities of an HRIS & Analytics Specialist is to oversee the management and maintenance of HRIS. This involves working closely with HR professionals to understand their jobs and configuring the system accordingly. You will be responsible for updating employee records, managing workflows, and ensuring that all relevant information is accurately captured in the system. By effectively managing the HRIS, you can streamline processes, increase efficiency, and enable seamless access to critical employee data. As an HRIS & Analytics Specialist, you also play a crucial role in achieving business objectives and determining salaries.

**Analyzing data and generating reports for management and stakeholders**:

- Another crucial aspect of your role as an HRIS & Analytics Specialist is **analyzing data from the HRIS to generate insightful reports** for management and stakeholders. By leveraging various reporting tools within the system, you can extract valuable metrics related to workforce demographics, performance evaluations, compensation trends, turnover rates, and more. These reports provide actionable insights that help inform strategic decision-making processes within the business.

**Ensuring data accuracy, integrity, and security within the HRIS**:

- Maintaining accurate and reliable data is essential for any successful HR function. As an HRIS & Analytics Specialist, your responsibilities include ensuring all stored data's accuracy, completeness, and compliance. Regularly auditing data entries for errors or inconsistencies will uphold database integrity. Prioritizing data security through access controls and encryption measures is crucial for safeguarding sensitive employee information. This role plays a vital part in the business's HR operations, with salaries reflecting the importance of these responsibilities.

**Collaborating with cross-functional teams to implement system enhancements**:

- To continuously improve the functionality of HRIS jobs and meet evolving business needs, collaboration with cross-functional teams is crucial for data integrity and quality. As an HRIS & Analytics Specialist, you will work closely with IT professionals, HR business partners, and other stakeholders to identify system enhancements or new feature requirements that support various HR processes effectively. This collaborative approach ensures that the HRIS remains aligned with organizational goals and contributes to the overall success of the HR function by actively participating in project planning, testing, and implementation of system upgrades or integrations with salaries.

**Education and Qualification**:
Bachelor's degree in information systems, human resources, or a related field.

**Knowledge and Skills**:

- Proven work experience as an HRIS & Analytics Specialist or similar role
- Ability to collaborate, provide technical support, and train staff
- Extensive experience in analyzing HRIS and HR performance metrics
- Advanced proficiency in database management and security, as well as running SQL queries
- Ability to keep up with technical innovation and trends in HRIS Analysis
- Exceptional interpersonal and communication skills
- Experience in documenting processes, as well as performing diagnostic tests and audits
- Relevant training and/or certifications as an HRIS & Analytics Specialist

**As HRIS & Analytics Specialist, the job holder is expected to**:

- Solve most operational and current and future skills requirement problems within the ambit of responsibility.
- Execute tasks that are diversified and follow a wide range of complex procedures.
- Resolve all design inconsistencies and operational and logístical problems within the ambit of responsibility.
- Identify and implement process efficiency innovations, particularly those that will improve the organisational design, reporting accuracy, system controls, and optimize systems effectiveness and utilization.
- Resolve all operational issues and user queries related to HRIS.

Application Deadline: 2024/03/29

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