Human Resource Administrator

1 month ago

Bellville, South Africa Feedem Recruitment Full time

**Job Advert Summary**:
We are currently recruiting for an experienced, meticulous, and diligent Human Reosurce Administrator with extensive Time and Attendance experience to join our dynamic Human Resources department, situated at our regional offices in Bellville.

Established in 1975, Feedem is a large contract catering company in South Africa which manages in excess of 300 sites and employs more than 5 000 people ranging from dieticians, chefs and human capital specialists to hygiene experts.

We provide a wide range of catering and associated services to clients in all industries. We customise our catering and services according to their needs. Our services are offered with confidence as everything we do is underpinned by an ethical code and full compliance with all the relevant industry standards and regulations.We have a country-wide footprint with our head office in Johannesburg, and regional offices in Cape Town, Durban, George, Worcester, Port Elizabeth, Rustenburg, Kimberley and Bloemfontein.

**Minimum Requirements**:
**Skills and Competencies**
- Good People Skills,
- Ability to Lead and Manage Employees
- Participating in employee discipline and possible legal appeals for terminated staff
- Organisational Skills,
- Sensitivity in Handling Confidential Issues,
- Good Oral and Written Communication Skills,
- Proven work experience as a Human Resource Coordinator or similar role
- Familiarity with social media, resume databases and professional networks
- Hands-on experience with full-cycle recruiting using various interview techniques and evaluation methods
- Knowledge of Applicant Tracking Systems (ATSs) - Neptune
- Previous experience on the following systems will be advantageous: Sage 300, Neptune, LexisNexis Ref Checks.
- Experience with Benefits, Employee Resources, and Employment Laws and Regulations, and Excellent Leadership skills to provide guidance and assistance to employees within the department as well as throughout the company.
- Business Culture and Practices
- Employee relations and retention
- Performance improvement and management
- Staff mobility administration
- Section 197 Transfers
- Section 189
- Managing change management within HR and internal client’s environment

**Qualifications**
- Grade 12 / Matric - National Diploma/B Degree in Human Resources or equivalent
- Advanced PC, Internet and MS Office experience
- Able to work in a systems driven environment
- Able to adapt to a changing environment and work at an efficient and effective pace
- Outgoing determined self-starter and fast learner
- Demonstrated ability to run projects, develop and implement training material, administer training sessions and provide key reports to management
- Extensive experience in holistic HR administration (recruitment, admin management, disciplinaries, Fund administration etc) with user experience across various HR systems
- Excellent communication and telephone skills
- Adaptable and eager to learn
- Able to multitask and collaborate with others on multifaced areas
- Excellent attention to detail and record keeping
- Previous experience in the following systems is advantageous: Sage 300, Neptune, The Greenest Office, LexisNexis Ref Check and general IT support (ie: google account set up & trouble shooting)

**Duties and Responsibilities**:

- National administration and support of the Time and Attendance and Recruitment platform, including training of new users, system troubleshooting and resolving user queries
- Manage all general queries from ex and current employees, management and support staff
- Responsible for the upkeep of all master documents, upload to various platforms and distribute as needed
- National distribution of all HR related communications
- Maintain HR filing, administration and record keeping
- Setting up meetings with Teams or 3CX conference links and booking of boardrooms
- Management engagement: issuing offers, contracts and addendums
- Loading HR expenses on the invoicing program for payment authorisation
- Actioning Crim checks via LexisNexis and arranging training for new users
- Assisting HR Manager to maintain budget by keeping running totals of expenses
- Managing journals and loading on the invoicing program for processing authorisation
- Co-ordinating the booking of monthly departmental salary checks, join the salaries department in these checks to audit monthly payrolls
- Provident Fund administration - processing all standard withdrawals, funeral, death & disability benefit claims. Assisting with queries and follow up on claims. Being the contact person between fund administration and all employees
- Any additional Administrative tasks required from time to time

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