Executive Assistant

3 weeks ago

Bellville, South Africa Ellahi Consulting Full time

The employer is an internationally competitive manufacturer and the largest producer of unmodified and modified starch, and glucose

**The purpose of the role**:Provide comprehensive administration and secretarial/assistant support to the General Manager.

**Location**: Bellville, Cape Town - Western Cape

**Salary**:R265 088 - R439 422 pa (Depending on Experience and qualifications)

**Qualifications required**
- Grade 12/National Senior Certificate
- National Diploma (Office Administration/Secretarial/Business Admin)

**Knowledge**
- Operational office administration
- An understanding of relevant legislation, policies and procedures
- MS Office
- High level of excel proficiency.

**Experience**
- Three to five years related experience and/or training; or equivalent combination of education and experience.
- Proficient in MS Office, including Outlook Word, Excel and Power-point (Intermediate) SAP Experience

**This role supports the strategy by**:

- Providing senior administrative support of a highly complex and responsible nature in a team-oriented fast-paced environment.
- Application of best practice systems and procedures in maintenance of records.

**This role interacts with the following key people**:

- General Managers
- Works Manager
- Production Managers
- Finance Manager
- Clients
- Contractors
- All Department Head and departmental staffs

**Personal attributes**
- Basic understanding of Operations terminology
- Team engagement
- Analytical and problem solving

**Skills**:

- Decision making skills
- Effective verbal and listening
- Communications skill
- Stress management skills
- Time management skills
- High level of trust
- To be detail orientated with good communication skills in English as you will be required to interact with senior executives internally and externally.
- The ability to be a team player is required as you will be working closely with other members of staff to ensure smooth running of operations at all times.

**Circumstantial Aspects: Travel, working hours (shifts) etc.**
- Ability to adjust to multiple demands, Shifting work priorities, ambiguity, adversity and change.
- The incumbent may have to manage several projects at once and may be interrupted frequently to meet the needs and requests of the GM, clients and contractors.
- The incumbent may find the environment to be busy and will need excellent

**Core Competencies**
- Quick response to queries.
- Solve customer problems with suitable alternatives.
- Deliver on promise (e.g., report deadlines)
- Enhance image of ops division
- Organise meetings - Communicate dates, agenda and venue on time.
- Communicate timeously, and accurate for problem resolution, formal and informal correspondence.
- Assist and give support to colleagues to ensure full flow of the department.
- Provide effective and accurate reports as required.
- Financial skills
- Interpersonal skills
- Communication skills

**Leadership Competencies**,
- Relationship building
- Results focused
- Planning and organizing
- Attention to detail
- Flexibility
- The ability to implement projects and processes.
- Responsible for self-sufficiency. Provides small project responsibility.
- Ability to supervise tasks and or projects.

**Technical Competencies**
- Ability to pull reports
- Managing the day-to-day operations of the office.
- Organizing and maintaining files and records
- Planning and scheduling meetings and appointments
- Managing projects and conducting research
- Preparing and editing correspondence, reports, and presentations
- Making travel and guest arrangements where required
- Computer skills - MS office (Excel, Word, Outlook), SAP Financial Module (PO, GR, RN)
- Reporting on stats
- Administration skills
- Communication skills - written and verbal
- Date capturing - accuracy

**Salary**: R265,088.00 - R439,422.00 per month

Ability to commute/relocate:

- Bellville, Western Cape: Reliably commute or planning to relocate before starting work (required)

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