Office Assistant

4 months ago

Cape Town, South Africa JUWI GmbH Full time

**Office Assistant (M/F/d)**:
Cape Town, South Africa

Work experience

Office, administration, processing
- At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world’s leading renewable energy companies.
Our business is focused on deploying the highest quality Solar Photovoltaic and Onshore Wind energy projects. We offer Project Development (Wind & Solar), Engineering, Procurement and Construction (EPC), and Operations and Maintenance (O&M) services for the transition to greater utilisation of sustainable energy globally and are also a recognised leader in off-grid hybrid solar-wind-battery-storage energy solutions.
JUWI has successfully installed over 400 MW in South Africa and over 5,500 MW internationally. As a significant player for renewable energies, we are listed in the top 10 solar EPC contractors globally, employing more than 1,300 people worldwide.
We are looking for you as a
**Office Assistant (M/F/d)**:
**Your Tasks**:
**Objectives**
To provide comprehensive administrative support to the Senior Management Team (SMT) and Administration & Internal Communications Manager.

**Primary Responsibilities**
Support to Senior Management Team:

- Coordinate meetings and prepare and distribute agendas and documents in good time. Take effective and accurate minutes for key meetings only (max 2 hours per week per Senior Manager) noting actions and performing basic follow-ups on action items.
- Diary management.
- Coordinate all domestic and international travel arrangements for the SMT and complete and submit relevant expense claims.
- Draft, review and send communications on behalf of the SMT.
- Maintain various records and documents for the SMT that meet company standards and guidelines e.g., document naming conventions, correct templates, formatting and editing etc.
- Manage tasks and queries on behalf of the SMT in a timely manner with the ability to establish priorities based on understanding of the requirements.
- Liaise with relevant internal stakeholders and teams to deliver various documents e.g., marketing materials, proposals, reports and presentations ensuring quality and consistency of output that meet standards and guidelines.
- Become familiar with the SMT’s workload to assist efficiently.
- Attend to ad hoc errands as and when required.

Support to Office Manager:

- Responsible for all international travel bookings for JUWI South Africa.
- Assist the Administration & Internal Communications Manager with the planning and coordination of larger staff events.
- Assist the Administration & Internal Communications Manager with the implementation and activities related to the roll out of the Employee Engagement Strategy (still to be scoped).
- Assist the Administration & Internal Communications Manager with the implementation and activities related to the roll out of CRM Dynamics / Contacts database (still to be scoped).
- Proactive assistance with the continuous improvement and implementation of office procedures and processes.

**Your Profile**:
**Qualifications and Experience**
- Matric and/or relevant diploma.
- Minimum 5 years’ working experience as an Assistant.
- Excellent communication skills and telephone manner with the ability to write clear, grammatically correct communications to internal and external contacts in both English and Afrikaans.
- Good typing speed (60 wpm).
- Fully computer literate. Competent to an intermediate level in Microsoft Office packages e.g., Word, Excel, PowerPoint & Outlook - to be supported by certification.
- Comprehensive travel booking experience, both domestic and international.
- Event coordination experience.

**Desirable Attributes**
- Strong organisational skills with the ability to quickly assess and prioritize work requests, managing diverse demands on your time.
- Self-motivated with the ability to work independently and carry out assignments to completion within parameters of instructions given, prescribed methods and standard acceptable practices.
- Must be able to work under pressure and meet deadlines in a fast-paced quickly changing environment while maintaining a positive attitude and providing excellent service delivery.
- Resourceful, can-do attitude.
- A proactive approach to problem-solving with strong decision-making skills.
- Meticulous and detail orientated.
- Assertive with excellent conflict and stress management.
- Active team member with the ability to establish good working relationships.
- Interpersonal and intercultural competencies. Experience in working in an international environment advantageous.
- Willingness to learn.
- Handle personal and confidential information with discretion.
- Professional and presentable.
- Driver’s license and own transport (advantageous).

**Benefits of working for juwi**:

- Joining JUWI South Africa, you can expect a hybrid work policy, market related salary, performance-based bonus and

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