Accounts Payable Clerk
7 months ago
**Job Number** 23196332
**Job Category** Finance & Accounting
**Location** The Westin Cape Town, Convention Square, Cape Town, South Africa, South Africa VIEW ON MAP
**Schedule** Full-Time
**Located Remotely?** N
**Relocation?** N
**Position Type** Non-Management
**Function**
Reporting to the Accountant, the successful incumbent will be responsible for the accurate, timeous recording of all required financial obligations, check invoices in the financial administrative system and will have frequent contact with suppliers as well as the Heads of Department, assist with month end procedures, in addition, perform ad hoc projects commissioned by the senior associate in accordance with Marriott International Policies and Procedures
**Required Experience & Qualifications**
- A recognized appropriate financial qualification essential
- 4 - 5 years’ experience in a similar function;
- An understanding of Hospitality environment preferable
- Experience in Commerce and financial processes;
- Competent and proficient in Accounts Payable processes and practices
- Ability to work within a pressurized environment
- Working knowledge of accounts payable system;
- Advanced level of PC literacy (Ms Word, Excel and PowerPoint)
- Exceptional verbal and written language skills with a strong and ongoing customer focused approach experienced at communicating at all levels
- Willingness to work outside normal working hours
- Ability to work independently and proactively
- Results oriented and able to meet deadlines
- Efficient in time management and can work without supervision
**Key Responsibilities**
- Capturing of incoming invoices;
- Daily invoice image uploads
- Internal sending invoices for approval by the heads of Department;
- Taking responsibility for internal invoices sent;
- The collection, processing of received invoices and post;
- Archiving of processed invoices;
- The payment of domestic accounts;
- Taking care of timely payment of vendors;
- Maintaining full outstanding creditors list;
- The timely identifying and reporting irregularities or deviations from procedures to the head of the Department;
- The supplier invoice matching of bank statements against payments made;
- Format a monthly "accrual" (supply) to prevent missed invoices with the month-end closing;
- Delivering reports on period closings eg. Age analysis providing comments as well as the BBBEE spend report;
- The timely delivery of reports with respect to period closures
- All further tasks aimed at improving the creditors ' policy and management;
- Performing monthly supplier recons and checklist as part of Balance Sheet reconciliation;
- Analyze outflows for cash flow maintenance
- Spot checks for monthly stock take
- Processing journals
- PeopleSoft vs Materials control reconciliation
- Conduct open PO meetings and weekly follow-ups with HOD’s
- Adhoc month-end duties
- Maintain monthly contract list
- Resolve audit issues timeously
- Bring to attention of senior associates any known breach of controls/ potential breach of controls
- Check the process for any control weaknesses and work with senior associates to close any loopholes
- Any other request from time to time as determined by operational requirements
- Adhere to all Marriott and Westin applicable SOPs/LSOPs
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._
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